Archiving purchase orders/requisitions
Hi all,
Pls. advice how to proceed with the archiving of purchase requisitions/purchase orders...!! what amopunt of involvement is there in this regards for a basis consultant and an MM consultant...what are the responsibilities shared by the 2 consultants?
Hi Cynthia,
Steps involved in Archiving PR's. Use txn "ME97"
MM Consultants:
1. Setup variant for "RM06BW30" program with relevant field values. (Decide 1step or 2step Process)
2. If 2step process setup another variant for "RM06BW30" program for setting deletion indicator setting.
3. Setup Job variant for Deletion program "RM06BD30".
Basis Consultant:
1. Plan and setup Database for storage of archived data.
2. Setup up relevant links between the system.
3. Based on the job sechedule given by MM Folks schedule and run the jobs in sequence.
Hope this helps....
Regards,
Prasobh.K
Reward points if this was helpful
Similar Messages
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Archiving Purchase Orders.
Hi Friends,
I am trying to Archive Purchase order using archiving object mm_ekko.
I get the following errors.
1. Could not delete some subitems
2. Delivery costs have not been balanced
3. GR qty is smaller than ordered qty minus underdelivery tolerance
4. GR qty not the same as delivered quantity
5. GR qty not the same as GI qty
6. Invoiced quantity is smaller than ordered quantity
7. Item is blocked
8. Posting date of delivery costs within retention period
I just want to ingnore / correct them and move ahead.
Any solutions ??
Thanks in Advance
KanicaHi Kanica,
If you think to implement same solution in production system then problems are,
1. Payment - Payment posting to vendor will happen and updated to FI accounting documents aganist to that vendor
2. You may land up with audit related issues.
If this seems to be ok with your client then you can proceed with that.
Otherwise you can think of the option of setting deletion flag for the line item and archive it. Once you do this nothing will be changed apart from deletion flag settings for this line item.
Hope this will help for your issue.
-Thanks,
Ajay -
BOM in standard PURCHASE order/requisition
I would like to use BOM as a specification of a "group" of materials procured many times in the same or similar configuration.(eg. servers with specific configuration listing all parts).
Is it possible, to use material BOM in standard purchase order (NEITHER SUBCONTRACTING NOR PRODUCTION ORDERS) as a kind of "recipe" for eg. server configuration.
What I would like to achive is to reduce ammount of work in document entry. Instead of entering 30-50 position for each purchase requisition/order, I would like to use for this material BOM.
Is it possible?
If not, what other object can serve for preparing a list of materials to procure?
How the buttons "BOM Explosion" and "Components" can be turned on on standard purchase order/requisition?
Thanks in advance for help.
Best regards,
WojciechHi,
To the best of my knowledge - BOM's are used in the context of value addition say - a manufacturing or processing involved in converting the inputs to the final prodcut.
While configurable items are used in a scenario where in a simple putting together / packaging in to a kit kind of activity is involved.In this scenario the final product is packaged to the requirements from picking the items of choice from the available prodcut list.
As it seemed the requirement as indicated in the question are in line with this concept I had suggested this solution of usage of Configurable materials.
I have not come accross a scenario of BOM and BOM explosion in Procurement excepet for Sub contracting.
How ever , I appreciate if any one can share information on BOM & Explosion in Purchase order.
Hope this information helps.
Thanks & regards
Raghuramam -
Display archived purchase orders in Lists (e.g. ME2L)
Hi everybody,
Last week we upgraded our system to SP13 (ECC 6.0). Since then we have problems with our archived purchase orders.
Usually all purchase orders (independent from where they are saved (archive or database)) are displayed in standard reports like the ME2L. Since the upgrade we cannot access the archived POs when we start the ME2L.
When I use SARA (e.g.: RM06ER30) to read the archive it works. When I start the ME24N and pic a archived purchase order it works fine too.
I have two questions now:
1.) I'm not 100% sure if the old behavior was standard or if some modification has been carried out in our system some time ago. Can anybody tell me if archived POs are displayed in MM-lists like the ME2L in SAP-standard?
2.) Does anybody has a solution how I can fix that?
Thanks upfront and kind regards
AlexHi,
I was over looked! Please check below tables
Please check the arciving procedure from SAP help
SAP Library - Materials Management (MM)
VARCHIVEKEY find in table ADMI_FILES ( *MM_EKKO)
Below FM's
MM_EKKO_AS_SHOW
MM_EKKO_02_DISPLAY_DATA -
Archiving purchase orders of a specific order-type
hello,
does anyone have a simple-doc or plan for archiving purchase orders. archiving for dummy's as I have never done this?
points to be taken into consideration:
- order of a specific type (ZRL0)
- order must be older then 10 days
thanks,Hi,
In order to archive PO's , there are a number of considerations that must be taken into account.
The archiving program SARA -> MM_EKKO , Write , does a large number of checks before archiving can be done.
The first step is to go to SARA -> MM_EKKO , customizing. In here , you can specifiy what kind of documents you want to archive and specify the retention period (document life) for each type of document.
For example :
Go to C MM-PUR : Reorganization PO
You will find several type of PO Doc types
DB Dummy purchase order Standard
NB Standard PO Standard
NB Standard PO K Consignment
NB Standard PO L Subcontracting
NB Standard PO S Third-party
NB Standard PO D Service
UB Stock transport ord. U Stock transfer
Suppose you want to archive Standard PO's , go into the customizing option and then set the residence time 1 and residence time 2.
Res time 1 is the number of days which must elapse after which a deletion indicator can be set for the document. The elapsed days are calculated from the last change date of the document record in EKKO table.
Res time 2 is the number of days which must elapse after which a document with a deletion indicator can be actually deleted out of the EKKO table.
Once the customizing is finished , then you should run the SARA Preprocessing job (which sets the deletion indicators for the selected set of documents) , then the write job (which will write the DLT status documents to an archive file) and then the delete step (which will remove documents from the EKKO and other related Purchasing tables. TO get a trailer of what gets archived and deleted , run the archive write job in "Test" Mode , rather than "Production" mode.
Hope this helps.
-Chandra -
Hi experts,
I'm working on the SRM archive process. I'm in extended classic scenario so my purchase order is created on SRM and duplicated on ECC. I only want to archive purchase order on SRM and not on ECC.
When the user is looking for the purchase order on ECC how does he know that the order is archived on SRM ?
Thank you for your help.
Regards,
Mikaël.Hi Peter,
Thank you for your answer.
I will used a cutomer field on the ECC purchase order and create a specific program to update this customer field from SRM data and tables ZARIX...
Thanks,
Mikaël. -
Purchase order requisitions -EKKN
Does SAP provide an extractor for the Purchase order requisitions?
Hi,
I hope, there is no standard ES for EBAN table.So you may need to use Generic extractor.
Re: Business Contect DataSource related to Purchase Order
With rgds,
Anil Kumar Sharma .P -
Reload archived Purchasing orders or reference archived PO's in MIRO
Hi Colleagues
Is there a way to
Reference an archived Purchase order in a MIRO posting?
or alternatively reload archived purchase orders? I hjave reviewed SAP note 456129 and this states that RM06ER30 can be amended by SAP as remote consulting
Any thoughts?
Thanks
SteveI would not do this, as it can cause inconsitencies.
And I would only consider it:
when I archived much more than it should be because of wrong selection
AND if this has happened right now and no new POs where created.
I would not even think about such option just because of an unexpected late invoice.
You can post this invoice thru FI transaction FB60 -
Retrieve the Archived Purchase order
Hello All,
Please help me with transaction to retrieve the archived Purchase order.
Regards
Kalyani.In transaction AOBJ, object MM_EKKO has no entry for a retrieval program.
In help.sap.com the document for MM_EKKO states:
There is no provision for the retrieval of previously archived data.
details: http://help.sap.com/saphelp_erp2005/helpdata/en/8d/3e5be0462a11d189000000e8323d3a/frameset.htm -
Archive Purchase Order in SRM 5.0@ extended classic senario
Dear SRM Guru,
I use SRM 5.0 in extended classic senario, how can i archive purchase order with limit order using standard SAP?
Thanks.
Regards,
KimHi Kim,
your question is a quite open one. So I try to answer with different flavours - hope there a right one for you.
In case you'd like to archive over system boundaries, i.e. since to ECC PO is a copy of a leading PO in SRM, you might expect that you somehow can archive both at once. This is not happening - i.e. you have to archive both separately.
When you look up notes 726509 SRM archiving: Archiving of R/3 documents with SRM, 723685 SRM: History after the archiving of R/3 documents you might figure out more.
There was an issue in archiving that the workitems were not archived with reference to the SRM document - but this is resolved via note as well. Search for related notes with 'Archiving' + 'SRM' in the service portal.
When you want to figure out more regarding the archiving dependencies you can look up the archiving trx. SARA resp. the archiving programs in SE38: BBP_DP_ARCH_* (CHECK, DELETE, WRITE, SET_STATUS).
Regards,
Richard -
Supplier number required in Purchase order/ requisition
Hi Gurus,
Requirement is to see supplier number in purchase order/ requisition.
If we give supplier number automatically system should pickup the supplier name, if we give name system should pick up the supplier number like customer in sales order form.
I have checked is there any hided field for supplier number not find any field, is there any possibility through Descriptive flex fields to achieve the requirement.
Thanks
AKHi AK,
Your requirement is possible only thru "forms personalisation".
Also you need to link the supplier number with suppier name so that by selecting the supplier number supplier name defaults in the form.
DFF does not help much here...it only captures the supplier number info.
Thanks
-Arif. -
How to extract TEXT for archived Purchase Orders ?
Hi Friends,
Can any one tell me how to extract TEXT for archived Purchase Orders ?
I have used READ_TEXT but that is not fetching texts for archived PO's. Whenever I am trying to fetch data from STXH against archived PO, no value is coming and resulting SY_SUBRC <> 0.
Any demo code will be highly appreciated.
Thanks in advance..
SivajiHi,
You can see that table STXH is linked to archiving object MM_EKKO (you can see it in tcode DB15).
My suggest is that you must get the data. See the demo object BC_SBOOK in tcode AOBJ. You can see the report to reload data. The object is get the data in an internal table. So for report SBOOKR you can see this function module:
* get data records from the data container
* SBOOK
CALL FUNCTION 'ARCHIVE_GET_TABLE'
EXPORTING
archive_handle = lv_handle
record_structure = 'SBOOK'
all_records_of_object = 'X'
TABLES
table = lt_sbook_tmp
EXCEPTIONS
end_of_object = 0. "not entries of this type
* check lt_sbook_tmp entries against selections. Delete not
* requested entries
LOOP AT lt_sbook_tmp ASSIGNING <ls_sbook>
WHERE carrid IN s_carrid
AND connid IN s_connid
AND fldate IN s_fldate.
APPEND <ls_sbook> TO lt_sbook.
ENDLOOP.
REFRESH lt_sbook_tmp.
The idea is that you get the same data that you handle in READ_TEXT (because you don't have the data in database) and recovery the text.
I hope this helps you
REgards
Eduardo -
Availability check in Enjoy Purchase Order & Requisition
Hi Experts,
The availability check is used in 4.7E also but what is difference in Ecc 6.0 or new functionality added
Can any one plz let me know
Regards
PratapBelow is capture from sap release documentation :
Availability Check in Enjoy Purchase Order and Requisition
(Changed)
Use
As of SAP ECC 6.0, SAP_APPL 600, display and checking of availability are invokable separately in the
Enjoy purchase order and requisition in line with the system behavior on the Sales side.
You invoke the display and checking of availability in the Enjoy purchase order (transaction code
ME21N) and the Enjoy purchase requisition (transaction code ME51N) as follows:
- To display the availability overview, choose Environment -> Availability
- To check availability, choose the Check Availability icon.
13.6.16.3 System Behavior After Availability Check for an Item (Changed)
Use
If you carry out the availability check for an item of a stock transport order, hitherto the system adopted
confirmations as per the desired date/time only.
SAP AG 30
______________________________________________________S_A_P_-S_y_s_te_m_
As of SAP ECC 6.0, SAP_APPL 600, you can define in Customizing how the system reacts if the desired
quantity cannot be confirmed for the desired date/time.
You have a choice of two settings:
- Confirmation as per desired date/time
This is the standard setting and corresponds to previous system behavior.
- Delivery proposal
- Full confirmation
Effects on Customizing
You make the settings in the Rule for Adoption of ATP Results in Purchasing field in Customizing for
Purchasing under Purchase Order -> Set Up Stock Transport Order -> Assign Delivery Type and
Checking Rule. -
Purchase Order / Requisition Line Item Approval
Hi
Just wondering if Purchase Order / Purchase Requisition LINE ITEM approval is an option for workflow?
Would the better solution be to use SRM line item approval on a shopping cart and create the Purchase Order from this?Hi
Just wondering if Purchase Order / Purchase Requisition LINE ITEM approval is an option for workflow?
If the process involved the need to use different approvers for different line items, would the better solution be to use SRM line item approval on a shopping cart and create the Purchase Order from this? -
Seperating purchase order requisitions by demand origin
Hello All,
I am hoping someone has some familiarity with dual flows for receipts.
Our supply chain services direct assembly (production order demand) and customer services (plant transfer order). Our purchase orders communicate the demand to the vendors without any indication of demand source. Once materials are received, we create a plant transfer order to move from our plant to the CS plant.
I am wondering if it is possible to setup SAP to segregate the demand to drive separate purchase requisitions. This would allow the product to be direct directly to customer services at receipt. In the screen capture below there is the dependent demand from assembly and the ConRel demand from the customer services plant (D003). These are rolled up in to purchase orders based on order policy.
Any help would be greatly appreciated.
Regards,
JasonHi Jason,
In the standard MRP this is not possible to do it. You could use lot size EX (lot for lot), but if there are more than demand requirement on the same day, then the MRP will create a single replenishment order.
You can try with BADI: MD_ADD_ELEMENT. Check this thread:
How to create separate planned order / purchase requesition for same date
Kind Regards,
Mariano
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