Archiving sales orders
Hi,
Is it possible to archive only sales orders, or does archiving sales orders mean we have to seperately go and archive all related deliveries, billing, etc.
Any idea??
Thanks
Keshi
HI Kesineni,
Sales order Archiving:
In "SARA" transaction you can select the number of the sales orders that you want to archive.
The archive procedure has two steps:
First - you run the preparation to the archive (here the documents steel in database, is just a test to know if the documents are ready to be archive, that means, they are completed)
Second - You run the archive process. Here, if you have a variant to eliminate the documents automatically, the documents disappear for the data base.
SD archiving objects are:
SD_VBAK sales orders
RV_LIKP deliveries
SD_VBRK billing documents
Reward points pls.
Regards,
Govind.
Similar Messages
-
In a archived saler Order user had deleted Line Item and completed overall sales order. Now this sales order is archived, but it is stll appearing in BW report as open order because of deleted item with rejection Status is maintained as “A” (Not yet Processed).
We want to change this status from "A" (Not yet Processed) to "C" as completed.
I have tried to reload Archive data but due to some limitation I was not able to do it. Also I feel this will like this s not the proper way to do it.
Could you please help me to correct way to do it???
Thanks in advance....Hi Vaibhav,
If you can get the list of Sales orders which has deleted line items and force completion status. You can manage them in BI via lookup or navigation attribute.
Just my views I am sharing .
Thanks,
KDJ -
Need to make available the archived sales orders to view for end users.
Hi All Exparts,
I have one request to make available the archived sales orders to verify the goods issue for the end users.
can you please guide me for the same with complete details steps. i will request for the all the steps serially.
one more thing can i make it available with the help of the ABAP guys?
Please guide me for the same.
Thanks to all.
Som.Hi Adithya,
Thanks for ur kind reply. i entered in SARA and put the SD_VBAK also then in the below i can see in Action - preparation, archive, delete, Analyze, Management this things only...
so please guide what to do next with the details.
please also tell me through this can i make it available to the end users?
pls let me know.
Thanks again,
Som. -
Tables for archived sales order data
Hi,
ABAP Gurus would like to know in which tables will I be able to see data of archived sales orders (it is not VBAK)
Any help would be greatly appreciated.
Thanks in advance.
MickHi,
If I am understanding correctly, your system has data archiving implemented.
If that's the case then there is no table which will store archived sales order.
For that you need to go to T.Code SARA.
Choose object name SD_VBAK.
Click on READ.
This will show a screen giving a name of program and option to execute in background or foreground.
This is how you can retrieve the info about archived Sales Order.
Hope this helps
Regards
Nishant
Message was edited by:
Nishant Rustagi -
How to retrieve the ARCHIVED Sales order data
Hi All,
When issuing the output for the delivery, it is giving an error saying 'Sales Order XXXX does not exist' due to which the prices in the output were displayed as '0'. Reason for this can be that 'the order might have been archived'.
My requirement is,
1. If Sales Order doesnu2019t exist in data base then need to check if Sales order exists in archive data base.
2. If yes, take needed data from archive data base tables to calculate price. The logic of price calculation should be the same as for not archived Sales Orders.
Can anyone help me on this..?
Please tell me how to check whether the Sales order exists in the Archived database. Please share the table names(sample logic if possible) sothat I can use them in the report logic.
Please tell me how to pull the data from the archive database tables to calculate the price.
Thank you in advance.
Thanks & Regards,
Paddu.
Edited by: Paddu K on Feb 23, 2009 3:42 PM*& Form get_archive_data
* Fetch Archive Data
FORM get_archive_data .
CLEAR: g_read_handle, g_commit_cnt,
g_read_cnt, g_reload_cnt,it_rel_tab,it_bseg_a,it_bkpf_a,
it_bset_a, gt_result.
REFRESH: it_rel_tab[],it_bseg_a[],it_bkpf_a[],
it_bset_a[], gt_result[].
*Populating selection screen fields to field-symbols
PERFORM build_fs_select_options.
*Call FM as_api_read FI Data
CALL FUNCTION 'AS_API_READ'
EXPORTING
i_fieldcat = 'SAP_FI_DOC_002'
i_selections = ft_selections[]
* I_OBLIGATORY_FIELDS =
* I_MAXROWS =
IMPORTING
e_result = gt_result[]
EXCEPTIONS
parameters_invalid = 1
no_infostruc_found = 2
field_missing_in_fieldcat = 3
OTHERS = 4
IF sy-subrc <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
* WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
IF NOT gt_result[] IS INITIAL.
*Sorting by KEY and Offset
SORT gt_result BY archivekey archiveofs.
*To delete duplicates
DELETE ADJACENT DUPLICATES FROM gt_result COMPARING archivekey
archiveofs.
*looping the internal table
LOOP AT gt_result.
*Get read handle for object
CALL FUNCTION 'ARCHIVE_READ_OBJECT'
EXPORTING
object = 'FI_DOCUMNT'
archivkey = gt_result-archivekey
offset = gt_result-archiveofs
IMPORTING
archive_handle = g_read_handle
EXCEPTIONS
OTHERS = 1.
IF NOT sy-subrc IS INITIAL.
MESSAGE ID sy-msgid TYPE 'I' NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
EXIT.
ENDIF.
IF sy-subrc = 0.
*Get Acoounting Document details
PERFORM object_read_opened
TABLES it_rel_tab
it_bseg_a
it_bkpf_a
* it_bset_a
* it_bsik_a
* it_bsak_a
it_bsid_a
it_bsad_a
* it_bsec_a
USING g_read_handle
l_archobj
g_commit_cnt
g_read_cnt
g_reload_cnt
ENDIF.
*close the file.
CALL FUNCTION 'ARCHIVE_CLOSE_FILE'
EXPORTING
archive_handle = g_read_handle
EXCEPTIONS
internal_error = 1
wrong_access_to_archive = 2
OTHERS = 3.
IF sy-subrc <> 0.
MESSAGE i004." 'Unable to close archive session'.
EXIT.
ENDIF.
ENDLOOP.
ELSE.
MESSAGE i000 WITH 'No data found for Archived data'(095).
EXIT.
ENDIF.
*Start of Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
IF NOT it_bkpf_a[] IS INITIAL.
SORT it_bkpf_a BY belnr.
DELETE ADJACENT DUPLICATES FROM it_bkpf_a COMPARING belnr.
DELETE it_bkpf_a WHERE budat GT p_budat. "#ECDK902206
ENDIF.
*Start of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
IF it_bkpf_a[] IS INITIAL.
MESSAGE i000 WITH 'No data found for Archived data'(095).
ENDIF.
*End of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
IF NOT it_bseg_a[] IS INITIAL.
SORT it_bseg_a BY belnr gjahr buzei.
DELETE ADJACENT DUPLICATES FROM it_bseg_a COMPARING
belnr gjahr buzei.
ENDIF.
*End of Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
ENDFORM. " get_archive_data
*& Form build_fs_select_options
FORM build_fs_select_options .
REFRESH: ft_selections.
*Comapny code
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'BUKRS'.
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_bukrs TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Customer
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'KUNNR'.
LOOP AT s_kunnr.
APPEND INITIAL LINE TO <fw_selections>-selopt_t
ASSIGNING <lw_selopt>.
MOVE-CORRESPONDING s_kunnr TO <lw_selopt>.
ENDLOOP.
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
**Customer Group
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'KTOKD'.
* loop at s_ktokd.
* append initial line to <fw_selections>-selopt_t
* assigning <lw_selopt>.
* move-corresponding s_ktokd to <lw_selopt>.
* endloop.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
*Profit Center
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'PRCTR'.
LOOP AT s_prctr.
APPEND INITIAL LINE TO <fw_selections>-selopt_t
ASSIGNING <lw_selopt>.
MOVE-CORRESPONDING s_prctr TO <lw_selopt>.
ENDLOOP.
*Commented #ECDK902210
**Key Date
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'BUDAT'.
* append initial line to <fw_selections>-selopt_t assigning <lw_selopt>
* move p_budat to <lw_selopt>-low.
* move 'I' to <lw_selopt>-sign.
* move 'EQ' to <lw_selopt>-option.
*Aging Period1
APPEND INITIAL LINE TO ft_selections ASSIGNING <fw_selections>.
<fw_selections>-fieldname = 'ANZTA'.
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag1 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period2
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag2 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period3
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag3 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period4
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag4 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
*Aging Period5
*Start of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
* append initial line to ft_selections assigning <fw_selections>.
* <fw_selections>-fieldname = 'ANZTA'.
*End of changes by GTHATIKONDA on 16/10/2008 #ECDK902192
APPEND INITIAL LINE TO <fw_selections>-selopt_t ASSIGNING <lw_selopt>.
MOVE p_ag5 TO <lw_selopt>-low.
MOVE 'I' TO <lw_selopt>-sign.
MOVE 'EQ' TO <lw_selopt>-option.
ENDFORM. " build_fs_select_options
*& Form object_read_opened
* To Fetch Arichive Data
FORM object_read_opened TABLES it_rel_tab
it_bseg_a
it_bkpf_a
* it_bset_a
* it_bsik_a
* it_bsak_a
it_bsid_a
it_bsad_a
* it_bsec_a
USING value(g_read_handle) LIKE sy-tabix
value(l_archobj) LIKE arch_def-object
value(g_commit_cnt) LIKE arch_usr-arch_comit
g_read_cnt TYPE i
g_reload_cnt TYPE i.
DATA: BEGIN OF table_wa ,
table LIKE arch_stat-tabname,
END OF table_wa.
DATA: lit_data(2048) TYPE c OCCURS 1 WITH HEADER LINE.
DATA: l_structure LIKE arch_stat-tabname,
l_lin TYPE i.
CLEAR: it_table_org1,lit_struc,it_table_org2,table_wa,it_rel_tab.
REFRESH: it_table_org1[],lit_struc[],it_table_org2[],it_rel_tab[].
CLEAR: g_duprec,g_read_cnt,g_reload_cnt,g_object_cnt.
*Read data from the infostructure
DO.
ADD 1 TO g_object_cnt.
CLEAR l_structure.
CALL FUNCTION 'ARCHIVE_GET_NEXT_RECORD'
EXPORTING
archive_handle = g_read_handle
IMPORTING
record = lit_data
* RECORD_CURSOR =
* RECORD_FLAGS =
record_structure = l_structure
* RECORD_LENGTH =
* RECORD_REF =
EXCEPTIONS
end_of_object = 1
internal_error = 2
wrong_access_to_archive = 3
OTHERS = 4
IF sy-subrc <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
* WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
EXIT.
ENDIF.
IF NOT l_structure IS INITIAL.
table_wa-table = l_structure.
APPEND table_wa TO it_rel_tab.
ENDIF.
APPEND lit_data.
CLEAR l_lin.
FIELD-SYMBOLS: <fs_struc> TYPE c.
CASE l_structure.
*BKPF data
WHEN 'BKPF'.
ASSIGN it_bkpf_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bkpf_a.
*BSID data
WHEN 'BSID'.
ASSIGN it_bsid_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bsid_a.
*BSAD data
WHEN 'BSAD'.
ASSIGN it_bsad_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bsad_a.
*BSEG data
WHEN 'BSEG'.
ASSIGN it_bseg_a TO <fs_struc> CASTING.
<fs_struc> = lit_data.
APPEND it_bseg_a.
ENDCASE.
REFRESH lit_data.
CLEAR g_object_cnt.
ENDDO.
ENDFORM. " object_read_opened
*& Form get_bsid_bsad_archive_data
*If Exclude Spl. GL Trnasaction is initial get BSID BSAD Archive data *
FORM get_bsid_bsad_archive_data .
*Work Area
DATA: wa_bsid TYPE type_bsid.
*Reading BSAD Archive internal table
* loop at it_bsad_a where bukrs eq p_bukrs
*Start of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
*Commented by GTHATIKONDA on 10/17/2008 #ECDK902204
LOOP AT it_bkpf_a WHERE bukrs = p_bukrs AND
budat LE p_budat. "#ECDK902206
*End of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
LOOP AT it_bseg_a WHERE bukrs EQ p_bukrs AND
belnr EQ it_bkpf_a-belnr AND
gjahr EQ it_bkpf_a-gjahr AND
augdt GT p_budat AND
* koart eq 'D' and
kunnr IN s_kunnr AND
prctr IN s_prctr.
*Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
* loop at it_bkpf_a where budat le p_budat."#ECDK902206
*Move corresponding fiels
MOVE-CORRESPONDING it_bseg_a TO wa_bsid.
wa_bsid-blart = it_bkpf_a-blart.
wa_bsid-budat = it_bkpf_a-budat.
wa_bsid-bldat = it_bkpf_a-bldat.
APPEND wa_bsid TO i_bsad.
CLEAR wa_bsid.
ENDLOOP.
ENDLOOP.
IF NOT i_bsad[] IS INITIAL.
APPEND LINES OF i_bsad TO i_bsid.
ENDIF.
*Start of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
IF NOT i_bsid[] IS INITIAL.
SORT i_bsid BY belnr.
*Commenting this logic by GTATIKONDA on 10/31/2008 #ECDK902245
* delete adjacent duplicates from i_bsid comparing belnr.
ENDIF.
*End of Changes by GTHATIKONDA on 10/17/2008 #ECDK902206
ENDFORM. " get_bsid_bsad_archive_data
*Reading BSAD Archive internal table
* loop at it_bsad_a where bukrs eq p_bukrs
*Start of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
*Commented by GTHATIKONDA on 10/17/2008 #ECDK902204
LOOP AT it_bkpf_a WHERE bukrs = p_bukrs AND "#ECDK902206
budat LE p_budat.
*End of changes by GTHATIKONDA on 10/14/2008 #ECDK902180
LOOP AT it_bseg_a WHERE bukrs EQ p_bukrs AND
belnr EQ it_bkpf_a-belnr AND
gjahr EQ it_bkpf_a-gjahr AND
kunnr IN s_kunnr AND
umskz EQ space AND
augdt GT p_budat AND
prctr IN s_prctr.
*Changes by GTHATIKONDA on 10/17/2008 #ECDK902204
* loop at it_bkpf_a where budat le p_budat. "#ECDK902206
*Move corresponding fiels
MOVE-CORRESPONDING it_bseg_a TO wa_bsid.
wa_bsid-blart = it_bkpf_a-blart.
wa_bsid-budat = it_bkpf_a-budat.
wa_bsid-bldat = it_bkpf_a-bldat.
APPEND wa_bsid TO i_bsad.
CLEAR wa_bsid.
ENDLOOP.
ENDLOOP.
IF NOT i_bsad[] IS INITIAL.
APPEND LINES OF i_bsad TO i_bsid.
ENDIF. -
Retrive the archive sales order
Hi gurus,
Can we retrive the archived sales order?
How?
thanx in advance.
rgds,
AnandHi,
goto SE11 - give the table name CDHDR.
you can find out your deleted sales orde number.
regards,
Sumith -
How to find linked IDOCs from Archive Sales Orders
Hi Experts,
Just would like to know if there's a way to find IDOCs that is linked to an archive Sales Order. I'm archiving IDOCs base on its Sales Order Document, If the SO doc is already archive then its IDOCs should also be archive.
Best regards,
JPHi Mylen,
Yup... they're linked. Our sales order document are created from an IDOCs. During the archiving of those sales orders, it's related IDOCs are still left in the system and later archived according to their age and not the status. What I want to do is to hold IDocs for as long as the reference sales document (object) is still on the system and archive them if the reference doc has been archived. Thanks for replying.
Best regards,
JP -
Archived sales order reactivate
Dear All,
In production system one sales ordre has been archived.
Now the user wants to reactivate the archived sales order in the production system.
can anyone suggest me the process of how to reactivate the sales order which is archived
Thnaks in advance
Best Regards
Amjathpashahi,
please check in CDPOS & CDHDR from these tables we can find out the archived sales order.
i think so you have to know data archiving technique for retrieveing the same from PRD.
please check with ABAPER.
regards,
balajia -
Cancelled invoice is not posting to FI due to Archived sales order
Hello Experts,
We are trying to post cancelled invoice but getting error message "Business Data 40111265 10". When we checked for this invoice delivery and sales orders are archived. So could you please tell is there any way to post this invoice.
If yes please tell me the step wise.
Thanks & regards,
Srinivas N.Since your requirement is to calculate the different price for the returned qty, please check for the return order if you can make any manually change the price as required.
Please note you can not change the pricing procedure in document, but you can change the price of the material as suggested above.
I assume you already knew the pricing procedure determination, how it is determined.(Sales area+DPP+CPP).
If you want to have different pricing procedure to be determined for the same customer in return sales , you must have the following determination so that it would be determined the 2nd pricing procedure during return order.
Example :
For standard sales : Sales area + DPP in OR(A- standard)+ CPP( 1 standard) =ZRVB01
For return Sales : Sales area + Dpp in RE (B- return)+CPP(1 standard) =ZRVB12.
thanks,
Srinu. -
Requirement of archived sales order is showed in mdo4.
the sales order is archived ,but its
requirement is showed in mdo4 and the delivery document have been
archived .i donn't how to correct it .run SDRQCR21
-
Archive sales order BOM for archived sales order.
hi,
i have a very strange situation.
i have few sales order BOMS to archive, we have VC (variant config) in place.
now while trying to archive the BOMS i get the error message that "the sales order doesn't exists in the database or archived".
i checked in the SD tables, and it seems that sales orders are archived. now how to archive those order BOMS????
kindly give your inputs.
Best regards,
MaulinHi Mr. Maulinmunshi,
As per my understanding, you can't archive the BOMs with making the sales order visible in system.
Try to check the order in T-code SARI.
Talk to your basis team and get back those sales order in the system
Hope this helps.
Regards,
MT -
Hi
there is an issue in my proj that i have to delete sales order and reuse number again
since deleting is not possible for sales order i need to archive it
please suggest me any good links for this process
Thanks and Regards
Sunil Iyerhi,
there are 4 steps for archiving the sales orders:
please use t.code SARA and enter the archiving object - SD_VBAK.
1.preprocedure - optional
2. write - in that please enter document type and range of sales orders.
3. deletion - delete it.
4. read - if you want to check the sales orders archived then go to read.
A folder is created on the name.
take the help of an ABAPER or BASIS to reactivate the sales order number and reuse it
hope this clears your issue.
balajia -
hi,
i have a very strange situation.
i have few sales order BOMS to archive, we have VC (variant config) in place.
now while trying to archive the BOMS i get the error message that "the sales order doesn't exists in the database or achived".
i checked in the SD tables, and it seems that sales orders are archived. now how to archive those order BOMS????
kindly give your inputs.
Best regards,
Maulin
Edited by: maulinmunshi on Feb 9, 2010 9:07 AMhere is the message number and other detail.
SD document *** is not in the database or has been archived
*Message no. V1302*
Diagnosis
You get this message in the following situations:
The SD document you have specified does not exist.
The document might have been archived.
The system did not find a document header (VBAK) for an individual sales requirement record (VBAK).
An inconsistency has occurred in the ERP system. -
How to archives sales orders after a certain frame-say 1 week
Basically We want the facility where the system automatically archives sls orders after a certain timeframe - ie one week.
Sls order is raised for the customer, if during 7 days it is not processed through the SD cycle the system automatically archives based on the set date range of 7 days.
It wil help us manage outstanding sls orders. Can SAP do this?
Regards
TSHi Taufique,
The standard SAP solution allows archiving of documents which have attained a certain status. The status here means that the document should be completed in all respect, that is, no further processing is pending for the document. For this to work you have to define an archiving object for VBAK and VBAP table in BASIS.
Just another suggestion to your issue, if the Memory capacity for transactional data at your firm is not a issue, then you can run a batch job every weekend, which basically puts a "Reason for Rejection" in all the Sales orders selected. This will be much easier and also resolve you problem..
Regards,
Shashi -
Regarding archived sales order
Hi Friends
Sales order has been raised and delivery created without doing pgi
when we r try to create pgi in vlo2n, system showing error sales order does not exist
when iam trying to open order in va02, its showing error sales order exist
i opened vl03n and saw the document flow its showing slaes order archived
how can we see the archived and deleted orders and how can we see which user archived that order
plz replyHi
This happens if the number range is almost all over or it is not getting updated
Check in VOV8 what number range has been assigned. So check in VN01 that number range is getting updated or not
Say the sales order you saved is 10000. immediately check in VN01 wheather that number range is showing 10000 or not
Another option is use SNUM and give the object and check wheather the number range is getting updated or not
If it is getting updated but still you are facing problem means then take help of BASIS consultants
Regards
Srinath
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