Asset Balances for MTD, QTD, YTD

Hi Everyone,
I have report requirement for Assets with 4 columns in the ff. order: Beg Bal, Additions, Deletions, End Bal. These 4 columns shall be computed for Month-To-Date, Qtr-To-Date, Year-To-Date period.
Guys, any idea on what tables should I get the data from and how to compute for the said periods?
I reviewed GL_BALANCES table and I think (correct me if i'm wrong) I could get there the QTD (QUARTER_TO_DATE_DR, QUARTER_TO_DATE_CR) & YTD (PERIOD_NET_DR, PERIOD_NET_CR) balances but no columns for MTD balances.
Thanks,
Dong
[email protected]

hi
Some of the FA tables which might be useful for you.
FA_ADDITIONS_B
FA_MASS_RETIREMENTS
FA_TRANSACTION_HEADERS
GL_Balances
Regards,
Srikanth

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Asset Balances for Non-Leading Ledger Period - AR01

Dear Members,
A Company Code follows K4 (Jan to Dec)
for IT purpose Non-Leading Ledger was used with FYV - V3 (April to March)
Trail Balance (F.08) is having option of selecting required ledger. Based on the Ledger Selected we can have GL Balances of Jan to Dec or April to March
Same way is there any report is there for asset balances like AR01, so that we can get balances of either Jan to Dec or April to March?
Also let me know there are any other reports like Depreciation / Additions or deletions during the non-leading ledger period for Assets
AR01 is giving balances of Jan to Dec (K4) only
Thanks .... Ramesh

Hi Ramesh
Asset Accounting is linked to Leading Ledger only.. Hence, all asset reports you will get only for Jan-Dec
GL balances report can be fetched for Apr-Mar, but not Asset related reports
You can think of developing custom reports using ABAP, but i am sure there would be limitations
Br. Ajay M

What are the Settings for DefaultFreq as YTD...

Hi Experts,
If I want to set “DefaultFreq” as YTD, what are the settings I have to do.
1) In Application profile (Time Periods, View, and Periods).
2) In Scenario (DefaultFreq and Default View).
And also the load data file format.
Pls explain me in detail.
Thanks in advance
Sai

Hi Sai
1. When you are creating the frequencies in Application profile for MTD, QTD or HYTD Frequency, System Automatically creates the YTD Frequency.
So no need to do any changes for Application Profile.
2. Create a scenario name with YTD, like Actual,Budget...
In Scenario Dimension mention below details.
Member- YTD (YTD is Scenario name)
Description –YTD Scenario
DefaultFreq-YTD
DefaultView-YTD
ZeroviewForNonadj-YTD
ZeroviewForadj-YTD
DefFreqForICTrans-YTD
3. To Load the Data into HFM Select the Scenario: YTD and Period: *[Year]*
Select the Proper POV to load the DATA.
Scenario:YTD
Year: 2012
Period:[Year]
View:YTD
Entity:India
Value:INR
Account:ExtSales
ICP:[ICP None]
Custom1:NOCC
Custom2:NO Cust
Custom3:[None]
Custom4:[None]
Sample Data file
!Data
YTD;2012;[Year];YTD;India;INR;ExtSales;[icp none];nocc;no cust;[none];[none];90000
All the best......
<Font color="Blue">
Regards
Dev
</Font>

Retriving QTD,MTD and YTD

I'm trying to write an sql script that retrive MTD,
QTD and YTD for all children account in
GL_Balances........How is this calculation done and
fields to look at???
Colums for MTD, OTD, and YTD each showing
Actual,Budget, Prior Year Restated, Variance to
Budget(number and %).
I appreciate the fact the you must have spent a great
deal of time creating SQL Statement(stopping me from
re-inventing the wheels).
I would be extremely grateful if you could email me a
copy/copies of all your SQL statment.
Regards
Larry
[email protected]

Hi,
For YTD use the following Code. Where FMYEAR is Customer Exit variable on 0CALMONTH, so restrict 0CALMONTH with Ranges []FMYEAR+3, 0CMONTH.
0CMONTH = SAP Exit Variable on 0CALMONTH, so for MTD you just restrict 0CALMONTH with 0CMONTH Variable.
* First Month Of Current Fiscal year comment*
    WHEN 'FMYEAR'.
It works based on SY-DATUM.
      CALL FUNCTION 'DATE_TO_PERIOD_CONVERT'
             EXPORTING
               i_date               = sy-datum
*         I_MONMIT             = 00
               i_periv              = 'V3'
            IMPORTING
              e_buper              = zbuper
              e_gjahr              = zbdatj.
      CLEAR: l_s_range.
      l_s_range-low+4(2) = '04'.
      l_s_range-low+0(4) = zbdatj.
      l_s_range-sign = 'I'.
      l_s_range-opt = 'EQ'.
      APPEND l_s_range TO e_t_range.
Thanks
Reddy

Variables for Fiscal year YTD, MTD and Quarter to data

Hello Gurus,
I have a fiscal year that runs from September to August. Is it possible to create a customer exit variable for Fiscal year YTD, fiscal year MTD and fiscal year QTD (quarter to date) based on sy-datum and not though user entry.
If yes, then how should I restrict my key figures so that the user don't have to enter any date and the varaibles derive the data based on sy-datum.
Looking forward to your expert advices
Thanks,
Rishi

Hi Rishi,
I understand your query some extent,You can create Characteristic varaible with processing type Customer exit for fiscal year MTD and fiscal year QTD (quarter to date) based on sy-datum.
If you want to see fiscal year MTD and fiscal year QTD values in the column level, you have to create Text variable with replacememnt path.
Do as follows.
1) Create Characteristic varaiable with processing type Customer exit. Search for required code in the SDN.
2) Create the restricted keyfigure on required keyfigure. Restrict it on fiscal year MTD and fiscal year QTD with Char variable to enter year value.
3)After maintaining the restricted keyfigure (In the same step ) Create a text variable to get the value populated with the year specified with the processing type Replacement path with characteristic Fiscalyear.
I hope above steps definetely help full for you.
If any case you need help let me know.
Thanks,
Chandu.

Issue on migration of tax depreciation balances for group assets

Dear Experts,
My client is using group assets for tax depreciation report India.
The SAP implementation was done in 2006 during the data migration the
client was not clear of the values both individual asset wise and
group asset wise to migrate to tax depreciation area. So the tax
depreciation for some of the assets are migrated with some
(non caluclated) value.
Now the client want to see the tax depreciation group asset wise or if
possible individual asset wise.For this the group asset need to be
created and assigned to each individual asset in the asset master
record.
The fiscal year variant is v3, april to march with 4 quaters June,
Sep, Dec, Mar.
Now when the data migration for the current year come into picture
I can use AS81/AS82 for loading current year opening balance and
accumulated depreciation for all the group of assets as a whole. Or
I can use AS91/AS92 to load balances into tax depreciation of
each asset individually. But I am not sure whether this is correct.
And also what to do with the previous years balances. I am very
confused. Somebody suggest good solution.
When I create a legacy asset or group asset in AS91 and AS81
respectively the fields in the Takeover values screen are grayed
out and do not allow mw to input values. But I am able to enter
values by clicking the button Transactions in the Takeover values
screen and able to enter a value date , transacton type and amount
for tax depreciation area. Here again I am not convinced using 100
transaction type for current year opening balance. I used
transaction type 652(Unplanned tax depreciation on current year
acquisition) for accumulated current year dpereciation upto second
quarter septemeber 2008.
In asset explorer under "Planned values" tab the opening balance
must be visible under Fiscal year start column but it is displayed
under change column as I entered values for tax depreciation area
in AS81 in Transaction screen with asset value date as 01.04.2008
transaction type 100 and amount as xxxxxx and value date 30.09.2008
652 xxxxxxxx.
Need expert guidance on this
Rgds
Komal

Dear Experts,
Your inputs are awaited.
Rgds
Komal

Asset Balances report for reconciliation with G/L account balances

Hi all,
the assets in the dev system are in 2001
Im derpreciating them for every year and tryin to bring them into 2007.
but when I depreciate evry year I cant check the asset balance of that year.
The standard SAP report S_ALR_87011964 can only be used to check assets balances of current year i.e. 2007.
How can I check the asset balances of year Im depreciating like 2002 or 2003 for reconcialition with G/L account.
Suggest me a T-code or a procedure
Thank you all

Hello
a. Use asset report S_ALR_87011990 and
b. Sort Version - 0003
c. Give your General ledger account if need be in field BALANCE SHEET ACCOUNT.
d. Use History Version - 0001
Hope this helps
Regards
Anantha

T-code for Asset balances

Dear All ,
Can somebody tell me what is the <b>t-code for Asset balances</b> . Actually I want to do the BDC recording for that .
Thanks in advance
Regards
Prabhat

Hi..
You can Go to SAP Menu..
Go to SAP Menu: Accounting -> Financial accounting -> Fixed assets -> Information system -> Reports on Asset Accounting -> Asset Balances -> Balance Lists -> Asset Balances -> by Asset Class
Transaction Code: S_ALR_87011964
The Asset Balances report can be run using various report options. The report is designed to allow for reporting of Asset Balances such as Acquisition Costs, Accumulated Depreciation, and Net Book Value. It normally would be used to show a balance for a specified Cost Center or Asset Class.
The report can be run using the following options:
by asset number
by asset class
by cost center
by location
Cheers...
Reward Points and Close the Thread..

Error in Balances for Individual Assets Report

Hi,
We are trying to generate a report through transaction code S_ALR_87011978 (Balances for Individual Assets, Including Components of Group Assets). However, we are wondering why the result always says "No Data Was Selected" whatever asset/asset class we put as a parameter. When I checked the list of assets per group asset there are no entries. Does this mean that this report is specifically for group asset balances which is why there is no data/output generated because we do not have a group asset? Please confirm. Thank you!

Hi,
You are right that S_ALR_87011978 is only for reporting group asset or asset belonging to a group and the number of asset group should be entered in the asset number input field in order to output the report. If your SAP asset accounting is not using group asset it explains why the result you have been getting.
Kind regards,
John Chin

View the correct MTD and YTD in a paycheck

The View paychecks in Self service provided by PeopleSoft only shows the Month to Date and Year to date balances for the current processed payroll. Is there a report/facility provided by peoplesoft to view the MTD/YTD for any prior pay end dates.
Here is an example:
Assume the payroll is processed bi-weekly. So we have two payrolls in a month: 1-15 and 16-31 december 2008.
Current payroll process peiord = (16 - 31) December 2008
when i wish to see the paycheck for the period (1 - 15) december 2008, the report shows the earnings and deductions correctly for the (1 - 15) december 2008 period. But the MTD values is shown as the sum of 1-15 and 16-31 december 2008 periods as the payroll for (16 - 31) December 2008 is already processed. The MTD for december should actually show the 1-15 december 2008 values only. Similar logic applies to the YTD values as well.
Is there a report/screen/functionality provided by peoplesoft which gives the results as explained above? If not, which tables need to be queried to get the expected result?

Hi
Create a parameter for the month like this: aaa for "Hiredate: Month"
Create a calculation with a code like this:
SUM(CASE WHEN "Hiredate: Month" = :aaa THEN Sal ELSE 0 END).
Use the year in the sheet and use your item to show the data for the year and use the calculation to show the data for the month.
Ott Karesz
http://www.trendo-kft.hu

PS report does not equal to asset balance report

Hi SAP Gurus,
We have this problem where PS report S_ALR_87013557 is showing higher amount than the Asset Balances report S_ALR_87011964.
Have checked on the transactions and found out that some postings are not yet settled to asset that is why the amount is different. However, there are instances that settlement has been done to Asset but it did not reflect to Asset Balances report. Is there a way or report so that I can further check on discrepancy?
Also, is there any existing report where I can view all postings made to WBS element or even project definition?
Thanks in advance.

Hi Ahmed,
Thanks for your response.
Receiver in settlement rule is fixed asset, but some did not have WBS in asset master, maybe this is the reason.
Have checked report S_ALR_87013558, though I'm not sure what is Commitment column all about?
Can any one help the purpose of the commitment column and in what scenario it will reflect to actual column?
Appreciate any inputs on this. Thank you.

Opening balance for vendor in debit

Hi
                              When I post the opening balances for vendors it is showing the vendor balance as debit.(+) Is this correct or it should show vendor balance in credit and customer balance as debit ?
Regards
Sekar

Hi,
                          This was the JE:
                                                                                VENDOR                         1000 (Debit)
                                                          OP BAL(Asset)               1000(Credit)
Remarks: BPartners Opening Balance
Thanks and Regards,
Sekar
Edited by: S. Gamaliel Sekar on May 17, 2011 11:38 AM
Edited by: S. Gamaliel Sekar on May 17, 2011 11:39 AM

Error in report S_ALR_87011964 [Asset Balances]

Hi,
I am facing an issue with asset balance report generated through S_ALR_87011964.
Issue details
Asset Value - 10,000 US$
Life - 10 Yrs
Method - Straight line method
Date of purchase - 01.01.2008
Depn per annum - 1,000 US$
While i run the report as on 31-Dec-2008 Accumulated balance generated through S_ALR_87011964 and GL account balance report from FBL3N is matching perfectly. US$ 1000 in both the reports.
But when i run the report S_ALR_87011964 and FBL3N amount captured in S_ALR_87011964 is half of the Amount posted in GL accounts
Accumulated Depn posted(report through FBL3N all the relevant GL accounts are included)as on 31-3-2009 = US$ 1,300 US$ 1000+300(as on 31st Dec 08 + depn till march 2009)
Where as accumulated depn as per S_ALR_87011964 report = US$ 1,150. US$ 1000+150(as on 31st Dec 08 + depn till march 2009).
Planned depn as per AW01N is US$ 100 Per month.
How can i solve this issue,
Rgds
Subhash
Edited by: Subhash Balakrishnan on May 25, 2009 2:25 PM

When you click on the button All selections select then the option current book value.
The report is a simulation in the most cases the values are the same but with some depreciation keys not.
When it is for a periodical postings depreciation area do then first the periodical posting run
ASKB - APC Values Posting

SAP Standard report to view the asset balance- Based on the calender year

Hi ALL
Any sap standard programs are available to view the asset balance based on the calendar year not for the fiscal year.
Asset balance report S_ALR_87011964 will display based on the fiscal year in report date. For example I want to view the September month asset balance, Any standard report to view the calendar year wise output.
Regards
K.Gunasekar

Dear Gunasekar,
in Asset balance report S_ALR_87011964 you can view also a calendar year, you can enter every Reporting date in the progrm.
In RABEWG_ALV01 you can enter also a Capitalization date "from to". I think this is what you want.
regars Bernhard

Error in Asset balances.

Hi,
We have created a depreciation area for tax depreciation.
We have executed tax depreciaton for all the assets. now when we see the asset balances with depreciation area 03 (tax dep), for some asset the balance is shown as 0 for both Acquisition value and depreciation value.
This has happenened for few asset . ie few asset are having value and few asset are not having value even though their asset class are same.
These are capitalized, and as to 01 ( Book depreciation ) everything is alright, but as to 03 ( SpBook Local ) there is no value at all.
Please suggest
BR,
Zulfikar

Hi Zulfikar
Please run a correction report RACORR55 and these values should then look fine.
Step 1 Check SE38 RACORR* whether above program is readily available. If not then you can search the same on service. sap.com.
Once you get the program in to the system , please run the same for Depreciation area (tax).
Hope this solves your issue
Thanks
Sanjeev

Asset Balances for MTD, QTD, YTD

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