Asset class - GL

Question

What is the meaning of Generate Asset Classes From GL
Accounts.
Kindly can any one tell me what is the meaning of this in
detail.
Thanks
Nag.

Answer 1

Hi
This is WIZARD and can do all settings here.  Check the below notes available at nod.
Generate Asset Classes from G/L Accounts (1 to 1)
In this step you generate:
Asset classes
Account determinations
Screen layout rules
Number ranges for the assignment of the main asset number
These objects are generated in a 1 to 1 relationship to your asset balance sheet accounts. The system enters account determinations, screen layout rules and number ranges in the asset class as control parameters.
Note: Carrying out this step is not mandatory. Generating your asset classes from your G/L accounts is an optional step you can use to simplify the creation of asset classes. If you want to define asset classes without the help of your G/L accounts, use the step Define asset classes. You also use the "Define asset classes" step to copy asset classes. Copying classes is useful for adding to your asset classes, if you generated asset classes from your G/L accounts using the current step.
You define additional account determinations, screen layout controls and number ranges (if needed) in the section Organizational Structures.
Requirements
You must be able to enter all your asset balance sheet accounts.
Standard settings
SAP supplies example asset classes.
Note
This processing view has 7 navigation levels. The first navigation level is the overview screen containing the generating function. The next 6 navigation levels are detail screens for this overview screen. You have to work through all of the detail screens before you can start the generation of the asset classes in the first navigation level.
The first detail screen (account selection) has to be processed first. There is no hierarchy for the remaining detail screens (no detail screens for the prior navigation level). They are not dependent on each other. You can work through each of these screens independently from the other.
Activities
A Wizard guides you through the different navigation steps. Asset classes are not generated until you save.
1. Enter your chart of accounts and the chart of depreciation.
2. Select all G/L accounts that are APC balance sheet accounts.
3. The system prepared an account determination for each APC account, with a description that is the same as that of the given APC account.
Add to the account determination by entering the corresponding accumulated depreciation account for each account determination.
4. Enter accounts for expense, ordinary depreciation, and asset retirements for all account determinations.
In a later step, you can change these accounts for each account determination.
5. The system created a number range interval for each APC account.
Change the number range intervals as needed:
a) Change the limits of the number ranges.
b) Specify whether the assignment of the main asset number should be external or internal.
SAP recommends internal number assignment. You could define the number range intervals, for example, so that the first characters of the asset number agree with the first characters of the APC account number.
6. The system created a screen layout control for each APC account.
When the APC account has a number that is at most 5 characters long, the system automatically assigns the account number as the key for the screen layout control. If the account number has more than 5 characters, you have to enter the 5-character key for the screen layout control manually. Select the field groups that you want to be optional entries in the asset class.
7. The system created an asset class with the same name as each APC account.
Add to the asset classes:
a) Specify the type of the asset class (asset under construction, low value asset with or without collective management, no special class type).
b) Specify the default depreciation key and the default useful life for each depreciation area. You can add to this information for more depreciation areas in a later step.
Caution
You can use the function for generating asset classes more than once. The system uses the following logic when you do so:
First, the system checks whether the company code is already in production status. If it is, then the system creates, based on the G/L accounts you have selected, only asset classes, account determinations and so on that were not yet created. Any existing asset classes are not changed; nor are they deleted and created again.
If the company code is not yet in production, the system checks whether assets already exist for the existing asset classes. If not, the system deletes the existing asset classes and generates them again.
If assets do exist, the system checks if there are also transactions for the assets. If there are no transactions, you can decide which of the following you want to do:
Delete all asset classes and their assets, and generate them again
Only add new asset classes
If transactions exist for the assets, then you can only add new asset classes. In order to completely regenerate all asset classes, you first have to reset the company code (under "Production Startup").
When you choose the "New start" function, the system does not delete any Customizing objects that were already created (asset classes, and so on). This function simply resets the internal working table for this transaction. This means that after you reset, the transaction is returned to its original state (state the first time it was called).
Cheers
Srinivas