Asset PO with Budget check

Hi Everyone,
My requirement is that i want to create a asset PO with account assignment "A" but the value of the asset should be checked against a predefined budget in Asset Accounting. If the budget exceeds the user should be stopped from creating a PO. How do we do this?
Regards,
Vinod Kapote

Boss,
       Create Contract on Dummy Vendor.
       Create PO with respect to Contract.
       Actual Vendor can be maintained as Invoicing Party.
       System check the Quantity and Value wrt Contract.
       You can also track the Contact using WCOC - Contract Monitor if you use ISR.

Similar Messages

Budget check for purchase order

Hi everyone!
We have NO problems with budget check for the SC. But when we create a PO and exceeds the budget no message are displayed. The only thing that happens is that the PO gets status "error in process". But if we change the PO (still exceeding budget) we receive a correct message. Is this a program error?
Sincerely
Anders

Hi
Temporarily deactivate budget check: SRM: using Badi
BBP_BUDGET_CHECK, AVC Backend customizing.
Did you do budget check while creating sc? what did it says?
Refere this old notes.
Note 740933 - Incorrct purchasing budget for currencies w/o decimal
places
Note 747143 - User purchasing budget in pop-up incorrectly formatted
regards
Muthu
Edited by: Muthuraman Govindasamy on Nov 5, 2008 3:08 PM

Budget check during Asset procurement

Hello Experts.
here asset procurement scenario is through Account Assignment cat. 'A' . Now , using the same account assignment cat. users want a budget check (they are strict with not using any internal order or any WBS assignments).
How is it possible?
please help.
thanks in advance.
ankur

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Funds Management and Budget Check on Settlement of Assets

Dear All
We are implementing Funds Management module with BCS as budgetary tool. We have a requirement like this. At the time of PR or PO for AUC, budget need to be checked, whereas at the time of settlement of this AUC to a fixed Asset there should not be any budget check
Kindly let me know whether, this scenario can be mapped in SAP using Funds Management Module
Regards
Vivek MG

Hi,
You can build a derivation rule in FMDERIVE basing it on business transaction field. In case of assets settlement, you can derive a dummy commitment item.
Regards,
Eli

Why budget check does not work with account assigment distrib. by quantity?

Hi Gurus,
I have an issue in the budget check for Purchase Order (PO).
I'm using the FM B31I_ACC_PURCHASE_ORDER_CHECK.
The case is next:
1 Item with 21 account assignment type AS and distribution by quantity:
ASSET_NO QUANTITY
1           1
2           1
3           1
4           1
5           1
6           1
7           1
8           1
9           1
10          1
11          1
12          1
13          1
14          1
15          1
16          1
17          1
18          1
19          1
20          1
21          1
All account assignment are for the same G/L account, fund, functional area...
The price for each item is $2,499.14, then total price is $52,481.94 (2,499.14 * 21).
I debugged the FM B31I_ACC_PURCHASE_ORDER_CHECK and found that in FM BBP_PD_COMMITMENT_FILL_BAPI it's making a rounding with percentage:
The system assume next:
Each item is 4.76% of total (result of divide 100% / 21 = 4.76190476...) but the percentage is rounded to 2 decimals.
Then it makes the conversion by the amount corresponding to each item:
($52,481.94 * 4.76) / 100 = $2,498.1403
Finally the budget is checked by $52,460.95 (2498.1403 * 21).
But available budget is $52,481.90, the check pass, but really there are 4 cents missing (total price is $52,481.94).
Can somebody say to me if this is a standard behavior?
It can be fixed with configuration?
The problem is for multiple account assignment with distribution by quantity and:
(100 / quantity) = not integer (or have more than 2 decimals)
For example: with quantity 20 it works because 100% / 20 = 5.00%, then the budget is check exactly.

1503317 - System Behavior for Account Distribution between SRM and R/3 system
When using distribution by Value in a SRM document this value is not correct and a rounding occurs once this document is transferred to ERP system.
Cause
It is not possible transfer documents to the back end system with distribution by value, due to a back end restriction.
Resolution
The following information is the system behavior in R/3 / ERP:
in R/3, there is accounting distribution only by quantity or percentage. So when distribution by value is used, a rounding will always take place.
in R/3, the use of value based distribution in SRM will lead to rounding differences.
Distribution by quantity is allowed in SRM and MM side. However MM do not accept is distribution by value. This is internally converted to distribution percentage based.
Keywords
Distribution by Quantity, Distribution by Percentage, Distribution by Value

Budget checking with respect to BOM

Hi,
Could you please let me know whether budget checking can be done with respect to BOM? If there is any standard procedure could you please let me know? Also if there is no standard procedure, then could you please tell me what can be the customization?
Thank You

Dear Souvik,
Budgeting can be carried out on WBS elements
when budgeting is carried AVAC (availability control is activated)which check the costs and restrict it if it is exceeding the available budget value
when you assign the material or service (in your case as composite material or BOM) the cost of the same is considered while creation of PR or PO for that particular material.and thus check is available
to particularly control only one single BOM or continuous process of procurement of material you can create a WBS element as BOM and create a internal or dummy activity against which material shall be assigned for procurement in future.
carry out the budgeting process for WBS BOM (CJ30-->CJ32)and hence checking could be done on day to day basis,by system itself.
hope this shall help you

Budget checking for services with "Unlilmited" indicator set

hi friends,
Under normal cases, the budget checking is happening properly for the services in a project.
But I have certain service activities where I require to set the "Unlimited" indicator set (in the service specification screen)and some other services where I set a value limit to the unplanned services (in the Limit section of the service specification screen).
In these cases, the budget checking is not happening as expected by the standard methods. Please note that the availability control is active.
Please help me out.
regards
Pratap.V

Hi Nitni,
Thanks for the prompt replies.
Now you have struck the point. Assume I have a budget of rs.50000. The planned services in PR is of Rs.20000 and I have set a limit of rs.50000 for the unplanned services in the same PR. Now my commitment is Rs.20000 only which is right.
In our specific case, the budget check will not happen at PR.
Now I am creating a PO of the above PR. So PO commt is rs.20000.
After this, when I go to the service entry sheet and enter a planned services of rs.20000 and unplanned services of rs.40000 (remember i set a 50000 limit for unplanned services in the PR). Hence my total actual cost is rs.60000. Obviously I want the system to do a budget check here and stop the user at the time of service entry sheet. But this is not happening. The budget check is not happening at service entry sheet if I am having any unplanned services in the PR or if I tick the "unlimited" indicator against a particular service.
Hope I have put my point clearly.
regards
Pratap

Sales Order with IO Budget Check

Dear Friends,
I am unable to apply budget check in Sales Order data entry and thus it is always exceeded the budget which has set in IO. Noticed there is no Tolerant Group for Sales Order as shown in SPRO >Controlling > IO >>>> Tolerant Group, would appreciate your advice on configuration / setting required.
Thank you
Elaine

Hi Elaine,
if your business process is set up to trigger another, budget relevant activity, you may use this in Availability control (ACV). Unfortunately there is no activity for sales order.
So if the sales order triggers e.g. a purchase requisition, you can use this opportunity to set up tolerances for activity group 15 (purchase requisitions). But please be aware, that there is no standard possibility to do the check in the transaction for creating or changing sales orders. Even the activity group '++' (all activity groups) will not fit your needs.
I hope, this helps at least a bit.
Kind regards, Irene

Budget check in STO

Hello All,
We are maintaining project stock at our plant. After consumption it is getting capitalized.
Materials are required to be transferred from one plant to other plant. Since each plant is having their own budget, it is required to check the budget when creating STO and system should not allow to create the STO if the amount exceeds the budget. This is working fine in case of inventory items.
As against the requirement certain capitalized items are also available, which are of no use in the supplying plant.
At the time of delivery we want to fulfill the requirement from project stock inventory as well as from capitalized asset, if available.
We are using account assignment "Q" for the inventory items and accordingly the budget check take place against the WBS but the problem is with capitalized items. Our requirement is to consider the depreciated value of the capitalized asset if sent partially against the required quantity and reduce the budget accordingly.
Please suggest how to map this requirement.
Thanks in advance.

Hi,
Not sure in MM, But you can look in below link
help.sap.com/printdocu/core/Print46c/en/data/pdf/FIFM/FIFM.pdf
http://help.sap.com/erp2005_ehp_04/helpdata/EN/f0/ca3480260211d28a430000e829fbbd/frameset.htm
Kapil
Edited by: Kapildev Farakte on Jan 29, 2010 9:07 AM

Budget checking purchasing

can anyone advise about the budget checking in purchasing.. what are the business steps, and what is the standard (for assets and stockable materials)
should it be checked in the PR or in the PO? what is the business flow for each.
thank you

Hi,
When integarting with Funds Management normally Stock material, the is no budget checking because we always think that there are funds available.
Procurement of any items should serve as a commitment.
It makes business sense to have the budget check at time of Purchase Requisition not Purchase Order.
Edited by: Silas Ngcobo on Sep 26, 2011 9:48 AM

Asset report with vendor number and vendor desc wise

Hi Gurus
The requirement is to generate asset reports with the below fields:
Asset class, Asset number & desc, vendor number & desc
Suppose say all asset balances should be reported by vendor name and desc.
I couldn't get the right results using an existing or a custom sort version. Do not want to go with a custom report or a SAP query.
Any pointers in this regard would be helpful.
Thanks
Sekhar

Hi,
You can use table ANLA.
Populate the asset field then go to settings tab and choose fields.
Check the following fields given below:
BUKRS
ANLN1
ANLKL
LIFNR
TXT50
then execute.
hope it helps.
regards,
otep

Changes in Budget checking during creation of purchase requisition

Hi Experts,
My client wants changes the current Internal Order BUget checking. Currently Budget checking happens with availability control ie. 105% Suppose current budget is 8000. It will add 5% and Purchase reqn checks the fund available with 8400 less budget utlised, but client wants 8000 less budget utilised as they want to keep 5% aside for the unforseen cases.
Cilent does not want to change the current availability setting i.e 105%, retaining that availability check, client wants to check the availability excluding tolerance. What is the solution for this.
Appriciate your immediate response.
Thanks & regards
Veda Pandit

Hi,
I think you shall set 100 % limit for purchase order and purchase requisition and 105% for good receipt.
You can do so in customizing "Define Tolerance Limits for Availability Control" , using the activity group.
Paolo

PO being posted without budget check

In our organisation, Funds Management has been activated from the year 2007 onwards. Budget check has been defined at the time of creation of PR else if a PO is created without the PR then the budget checks at PO level.
The fund center is defaulted from the cost center entered as the cost center is mapped 1:1 with the fund center. The comittment item is also defaulted from the GL entered.
BUt for the fund center and comittment item combination no budget has been defined for the current year 2009. Yet the PO and GR is happening without the budget check.
This is happening only from the last month. But no configuration change has taken place. What cud be the possible reason?? Currently we are on ECC6 version.
Kindly help.
Thanx
Shivaji

Availability control has been activated for the current year 2009 also.
Yet there is no check for budgets at either PR or PO level. But for a financial transaction thru F-02 it checks for the budget for the same Fund center and Commitment item combination.
IS there some other check too??
Shivaji

Problem in Commitment line items & Budget check

Hi Experts,
I am facing a problem in my system for Commitment line items & budget check.
I followed the below steps:
1. Created Project & structured the same.
2. Allocated the Budjet for WBS Elements.
3. Released the project.
4. The PRs are created for material and external services.
5. When I check in the report S_ALR_87013558 the commitments are not showing in the report.
6. After I performed the PO & GR (the PO value is more than the budget), still it is not producing any error message.
7. I have even consumed the material, for which the cost is more than the budget, still there is no error message from the system.
8 . I tried to perform transfer posting of the material from other plant or initial posting of the goods using 561 Q, at that time the system is producing the error message.
9. When I check the above report after GR & GI the actual line items are showing.
The problem is that why system is not creating the commitment line items.
In customization I have maintained as below:
1. Budget profile
2. Assigned the Budget profile to Project profile.
3. Maintained the tolerance limits for the controlling area and budget profile combination.
4. I have created the B/S G/L accounts as cost elements with category 90 (statistical).
5. AVAC for the WBS elements is active for the WBS elements
My doubt is:
Why system is not writing commitment line items?
Even after writing the Actual line items why the error message is not produced?
I am understanding that since the GR from PO is being done, probably this GR is not producing the error message as it is linked with the PO commitment. But at the time of GI the error message should be produced.
Can any one help me for solving this issue?
I tried searching the forum before posing, but couldnot get a relevant one.
Regards,
Praveen

Dear Nitin,
Yes I have checked it and the commitment management is active.
I also checked the table RPSCO table as well, there is no entried with the value key 21 or 22, the entires are available with 41 only for my project.
Also, I was maitaining the WBS element in a maintenance order. When I am trying to enter the materials in componenet tab, if the value is exceeding the budget value it is producing the error message.
Praveen

Budget checking for Purchase Order

Hello All Experts,
Project Availability control: Tolerance limits
on All activity groups - warning message for 101%
on Purchase requisition - warning message for 101%
on Purchase Order - error message for 101%
1. Now we created a project with 5000 budget and Availability control activated.
2. We assigned material to activity and created Purchase requisition for 6000. Here system issued message there is error in commitment and allowed us to save the project.
3. We created Purchase order for 6000, system is allowing to create, that is any thing less then PR value, even though it is more than 101% and suppose to give the error.
How do we over come this situation and make the system to look Budget value not the PR Value.
Thanks,
Karthik

Hi,
you have maintained activity groups ++ so system is considering All activity groups first for budget check instead of individual activity groups(PR,PO...). remove the ++ activity group and maintain individually(PR,PO,GI...) and check.
regards

Asset PO with Budget check

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