Asset procurement-tracking of assets
Please suggest solutions for the below scenarios. I will be very thankful to you for your precious suggestion.
Asset tracking:
How to effectively manage enterprise IT assets (hardware, software, and infrastructure devices), what IT assets you have, where they are located, who is using them, and how they are changing over time and how we can track them.
Also how to map Critical business issues that IT asset tracking including: license compliance and desktop standards enforcement.
Scenario-1:
Suppose if you procured 70 computers (assets) for your organization. 50 computers are assigned to 50 people across various locations. Balance of 20 computers are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track the quantity of assets procured.
2.How to track the quantity of assets assigned to particular people, where they are located and which computer is assigned to whom.
3.If we want to transfer computer from one location to other location how it will be mapped and how we can track (just like in an IT organization environment).
Scenario-2:
Suppose if you procured 50 router switch. Out of 50 ports, 30 ports are connected and 20 are free i.e., 30 ports are assigned to 30 users and 20 ports are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track which port is assigned to whom.
2.Track how many ports are connected and how many ports are not connected.
Scenario-3:
Suppose if you have taken 50 user license for SAP. Out of 50, 25 users login was given and they are utilizing their login. For other 25 no login was provided.
We have to map this scenario in SAP like:
1.How to track number of users utilizing user license and how many are not.
Thanks & Regards,
J.SRIDHAR
Hi,
1) You need to have both material code and asset master for procurement. While creating PO fill account assignment as A, and give the Asset code.
2) In j1id, under Mateiral and chapter ID combination , enter the material code, plant, and declare as Asset. Then system will automatically takes care of availment of 50% CEnvat this year and rest in the next year.
3)GR is asusual and Invoice Verification also.
Reward if useful.
Create Asset code from Fi. and Create PO with Acct assgmnt cat as"A" then enter the Asset code in the Item detail tab of the PO as Asset no,do the GR.
And Also following a/c entries will happen in the system.
During excise invoice verification
Cenvat account Credit RG23C (50%) Dr
Education cess Credit RG23C( 50%) Dr
Higher edu cess Credit Rg23C (50%) Dr
Cenvat account on Hold RG23C (50%) Dr
Education cess on Hold RG23C( 50%) Dr
Higher edu cess on Hold Rg23C (50%) Dr
Cenvat clearing acc Cr
During invoice verification
Cenvat clearing account Dr
GR/IR clearing account Dr
Vendor Cr
In the subsequent year for reversal of cenvat on hold account to cenvat account, the accounting entry will be as follows
Cenvat account Credit RG23C (50%)Dr
Education cess Credit RG23C ( 50%)Dr
Higher edu cess Credit Rg23C (50%)Dr
Cenvat account Credit on Hold RG23C (50%)Cr
Educational cess on Hold RG23C ( 50%)Cr
Higher edu cess on Hold Rg23C (50%)Cr
regards,
rakesh
Similar Messages
-
KIMYONG: AP Invoice Distributions 에서 Track As Asset 사용법
Purpose
Invioc 등록시 asset 계정이 아닌 expense 계정도 FA로 넘기기 위해서는
track as asset을 사용합니다. 이에대한 설명을 하고자 합니다.
Solution
The Navigation Path 는 아래와 같습니다.
Payables>Invoices>Entry>Invoices
Press Distributions button
Track as Asset을 check하는 것은 아래 의미를 가지고 있씁니다.
Checkbox Track As Asset is marked means that Oracle Payables will transfer
this distributions to Oracle Assets during Create Mass Additions execution.
Assets can be created in Oracle Assets from imported distributions
afterwards.
Default로 Asset account일경우 track as asset이 check됩니다.
이럴경우 check box는 변경이 불가능합니다.
The checkbox Track As Asset is unmarked by default when invoice distributions
have an expense account. This checkbox can be adjusted for unposted invoice
distributions only.
Reference
Oracle Payables User's Guide, Assets IntegrationHi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH -
Asset Procurement (Urgent) !!
Hi Friends
I need your help on one scenario that my client wants to track asset procured qty.
For this i am defining a material type copy of Raw material as zcap and using moving avg price for this material type.I am raising Po without any account assignement and after doing GR i am issuing those receipt qty with movement type 241. i just want to confirm
1. Whether i am doing right process.
2. As i am doing a copy of raw material type for capital item is it right
What other parameter i need to maintain in material type or what should i need to insert other process steps for this kind of scenario seeking your valuable suggestions.
Regards
Vivek<b>Whether i am doing right process.</b>
process is ok but u will miss asset managemant u will not able to trake asset in your FI
other option will be
if u r doing asset management or what the value of asset and wantto tarack the qty
creat the material type who will have only qty update eg coppy of non valuated material
when u creat po u will have to put account catagor as A so it will ask for asset (will become mandatory)
when u do gr u will c qty and track qty and value will go to Asset
ur both issue will be solved
reward accordingly -
Asset Procurement Cycle need info in sap mm
Hi All.
Thanks in advance for all sap mm dudes.
Need Asset procurement cycle steps in sap mm.
From creation of asset,
Then any inforecord, source list, etc.
Next Purchase order,
Next MIGO details like FI Documents,
FINAL MIRO with Transaction details.
Regards.
Parameshwar
Note : Search forum or in other sap resources(articles,sap help,wiki etc.,) before posting.
Edited by: Jeyakanthan A on Jul 22, 2011 2:36 PMsteps to process the procurement of Assets:
1. Create requisition ME51N
2. Release PR if release procedure applicable- ME54N
3. Create Asset Master by Finance department.- AS01
4. Create PO (ME21N) with ref to the requisition. Ensure that you select the Account assignment category as 'A'. Enter the asset number, in account assignment tab. The PO can be created without material or if it with material to keep a track on the stock, you can use Non-valuated material type.
5. Release PO - ME29N or ME28
6. Print PO (ME9F)
7. Carry out GR against the PO (MIGO)
8. Advise finance to update the Asset Master (AS02) -
Hi,
My client want Asset procurement through PR and PO.
But they don't want creation of asset master until the asset is put to use .
For example, if they purchase 10 new Laptops, they want to create asset master only when the Laptops are allotted to the employees. Can somebody suggest, how to go with this requirement?
Shall I suggest them use CWIP route to purchase asset?
Regards,
SunilHi,
In this case you have to use CWIP asset in PO and same procedure as follow in CWIP.
Regards,
Manas -
Hello All
Fixed Asset Users Guide stated that one of the conditions for asset invoice line distributions to be imported is that "The Track As Asset check box is checked. (It is automatically checked if the account is an Asset account)"
The problem is not all our assets are fixed assets (e.g. Cash). I wanted only fixed assets to be transferred to FA Module. Since all "asset account" are automatically checked, all assets entries in AP are being transferred to FA Module, when it should not(e.g. cash).
What should I do to prevent the automatic "check for track as asset" for some of my assets?
Thanks a lot..
EmgeeHi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH -
Budget Check against Asset Procurement
Hi,
We have defined the budget profile and assigned the same in the project and we have loaded the budget against WBS element of AED 10000 and we define the tolerance limits as below
Usage % Indicator
75 Warning
85 Warning with mail
100 Error message
And also we assigned the same WBS element is asset master record and while we procuring the asset through PO for AED 9000 it is giving an error message of funds committments is less than 1500 by budgeted amount.And if we give lessthan AED 8500 it is working fine and also for more than AED 10000.
Why it is giving the error mesage number BP613 even the funds committments were less than budgeted amount.You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields. -
Respected gurus,
could you discuss the asset procurement complete process by invololving mm &ps module.
regards
janaHello,,,
From MM Point Of View
1) Create the asset in Asset Accounting.
2) Create the Purchase Order with correct PO Type and Proper account assignment cat for this MM person will help you.
3) Release the Purchase order if it required.
4) Post the MIGO for the same Purchase order.
5) Post the MIRO for the same Purchase order.
Regards,
Ravi -
Budget check during Asset procurement
Hello Experts.
here asset procurement scenario is through Account Assignment cat. 'A' . Now , using the same account assignment cat. users want a budget check (they are strict with not using any internal order or any WBS assignments).
How is it possible?
please help.
thanks in advance.
ankurYou can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields. -
Capital Goods(Asset) Procurement
Hi all,
I have a scenario where company is procuring an asset and the vendor from which the company is procuring the Asset is sending that Asset in different parts like for a whole machinery the vendor is dismantling at its end and then assemble inside the client premisis but sending in different shipements
Now requirement is In the PO there is only one line item with Asset code, GR is to be done for all the Dismantled parts and for that parts material master is not maintained, on some of the dismantled parts excise entry is required.
When is Asset is assembled i have to show the GR entry for complete asset and have to update my RG23C register for both Part1 and Part2 entry.
How to map such a scenario??
Regards
AkshitDear ,
I feel u want to take the Credit for the Parts material.
In J1IEX use the option without PO & take the credit.
In this u don't ahve to create the material code,by using material Description of u can take the credit.
Pi. use this .
Biswajit -
Track of asset: auto checked in invoice distribution line after post
the checkbox of track of asset is unchecked in Invoice distribution line but after invoice is posted, the value becomes checked. please advice.
Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH -
Hi SAP Guy's here my problem in ASSET PROCUREMENT
Hi..
One Issue for Asset procurement.
In May month PO created for asset, byt they are wrong entered the asset numbers,
In June nonth GR posted & Invoice is also parked.
now they want to changes in PO to enter the correct asset number,
how it is possible? (PO changes/delete&create new PO)Hi
You need to reverse the GR and Delete the line item in Purchase order and enter the new line item in same purchase order.
Then do the GR and IR.
Regards
Ramakrishna -
What about tracking tags? Anyone have experience with them?
Just a quick question to you pros out there.
What are you using to track portable assets that can easily get up and walk away: Laptops, tablets, etc. Looking for an affordable solution for a small-to-medium sized operation.
This topic first appeared in the Spiceworks Community -
Tracking of Assets taken on Lease
Hi,
can you please suggest better way of tracking the assets which were taken on Lease. For some of them depreciation needs to be calculated, & for some are not required.
please suggest.....
regards,
ShekarHi ajit,
in such a case you will have to add a new depreciation area to your chart of Depn with the indicator posting to G/L as " 0 " as ' 0 " means no posting shoudl be made to G/l account and means its statistical
Next you will have to Add this depn area in the asset class under the Transaction " Detemine Depn areas in asset Class "
Finally you have to Create an asset master and assign your requried Depn key to the Statistical Depn area .
NOTE : you have to deactivate the Depn area 01 in the config which i mentioned to you about or simply assing the Depn Key 0000 in the filed DKEY in the asset Master to the Depn Area 01.
Hope this helps Inshalah
Regards
sayeed baqresa -
Rented Assets needs to be Tracked in Assets Module
We are not using oracle property manager. but we want to track rented assets in Oracle Assets. We don't want to capitalize and depreciate these assets. Is there any way to achieve this in assets?
Hi,
Thanks for the answer but we don't want to capitalize and don't even want to depreciate them. We just want them to be available in our asset books. They're not CIP assets. Treating them as those may be one way to do it. But here is another scenario which we are not clear about:
In assets, while defining asset categories, we have a check box 'Capitalize'. If I click on this then the same gets defaulted to all thye assets belonging to this category. Will such assets be then considered as non-capitalized assets. Will they be directy expensed out?
Our basic concern is just to track the assets. And because they are rented (and not owned), we don't want to capitalize or depreciate them.
Regards,
Deepak
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