Asset Procurement

Hi,
I am creating the PO for asset. My plant address is my warehouse address which is appearing on PO as delivery address.I want the Asset to be delivered to Head Quarters., which is at different location.
Can I manually change the address in PO to Head Quarter address or there is any other method for the same
Thx

Hi,
You can always manually change the delivery address on the PO. SAP will print that address on the PO instead of the Plant address
If this is an address that will be used frequently, you can maintain your Head Quarters address using transaction MEAN, which will generate an address number - then select that address number in the delivery tab each time you need to use it.

Similar Messages

Asset procurement cycle

Hi,
My client want Asset procurement through PR and PO.
But they don't want creation of asset master until the asset is put to use .
For example, if they purchase 10 new Laptops, they want to create asset master only when the Laptops are allotted to the employees. Can somebody suggest, how to go with this requirement?
Shall I suggest them use CWIP route to purchase asset?
Regards,
Sunil

Hi,
In this case you have to use CWIP asset in PO and same procedure as follow in CWIP.
Regards,
Manas

Budget Check against Asset Procurement

Hi,
We have defined the budget profile and assigned the same in the project and we have loaded the budget against WBS element of AED 10000 and we define the tolerance limits as below
Usage %    Indicator
75              Warning
85              Warning with mail
100            Error message
And also we assigned the same WBS element is asset master record and while we procuring the asset through PO for AED 9000 it is giving an error message of funds committments is less than 1500 by budgeted amount.And if we give lessthan AED 8500 it is working fine and also for more than AED 10000.
Why it is giving the error mesage number BP613 even the funds committments were less than budgeted amount.

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Asset procurement process

Respected gurus,
could you discuss the asset procurement complete process by invololving mm &ps module.
regards
jana

Hello,,,
From MM Point Of View
1)     Create the asset in Asset Accounting.
2)     Create the Purchase Order with correct PO Type and Proper account assignment cat for this MM person will help you.
3)     Release the Purchase order if it required.
4)     Post the MIGO for the same Purchase order.
5)     Post the MIRO for the same Purchase order.
Regards,
Ravi

Budget check during Asset procurement

Hello Experts.
here asset procurement scenario is through Account Assignment cat. 'A' . Now , using the same account assignment cat. users want a budget check (they are strict with not using any internal order or any WBS assignments).
How is it possible?
please help.
thanks in advance.
ankur

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Asset procurement-tracking of assets

Please suggest solutions for the below scenarios. I will be very thankful to you for your precious suggestion.
Asset tracking:
How to effectively manage enterprise IT assets (hardware, software, and infrastructure devices), what IT assets you have, where they are located, who is using them, and how they are changing over time and how we can track them.
Also how to map Critical business issues that IT asset tracking including: license compliance and desktop standards enforcement.
Scenario-1:
Suppose if you procured 70 computers (assets) for your organization. 50 computers are assigned to 50 people across various locations. Balance of 20 computers are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track the quantity of assets procured.
2.How to track the quantity of assets assigned to particular people, where they are located and which computer is assigned to whom.
3.If we want to transfer computer from one location to other location how it will be mapped and how we can track (just like in an IT organization environment).
Scenario-2:
Suppose if you procured 50 router switch. Out of 50 ports, 30 ports are connected and 20 are free i.e., 30 ports are assigned to 30 users and 20 ports are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track which port is assigned to whom.
2.Track how many ports are connected and how many ports are not connected.
Scenario-3:
Suppose if you have taken 50 user license for SAP. Out of 50, 25 users login was given and they are utilizing their login. For other 25 no login was provided.
We have to map this scenario in SAP like:
1.How to track number of users utilizing user license and how many are not.
Thanks & Regards,
J.SRIDHAR

Hi,
1) You need to have both material code and asset master for procurement. While creating PO fill account assignment as A, and give the Asset code.
2) In j1id, under Mateiral and chapter ID combination , enter the material code, plant, and declare as Asset. Then system will automatically takes care of availment of 50% CEnvat this year and rest in the next year.
3)GR is asusual and Invoice Verification also.
Reward if useful.
Create Asset code from Fi. and Create PO with Acct assgmnt cat as"A" then enter the Asset code in the Item detail tab of the PO as Asset no,do the GR.
And Also following a/c entries will happen in the system.
During excise invoice verification
Cenvat account Credit RG23C (50%) Dr
Education cess Credit RG23C( 50%) Dr
Higher edu cess Credit Rg23C (50%) Dr
Cenvat account on Hold RG23C (50%) Dr
Education cess on Hold RG23C( 50%) Dr
Higher edu cess on Hold Rg23C (50%) Dr
Cenvat clearing acc Cr
During invoice verification
Cenvat clearing account Dr
GR/IR clearing account Dr
Vendor Cr
In the subsequent year for reversal of cenvat on hold account to cenvat account, the accounting entry will be as follows
Cenvat account Credit RG23C (50%)Dr
Education cess Credit RG23C ( 50%)Dr
Higher edu cess Credit Rg23C (50%)Dr
Cenvat account Credit on Hold RG23C (50%)Cr
Educational cess on Hold RG23C ( 50%)Cr
Higher edu cess on Hold Rg23C (50%)Cr
regards,
rakesh

Asset Procurement (Urgent) !!

Hi Friends
I need your help on one scenario that my client wants to track asset procured qty.
For this i am defining a material type copy of Raw material as zcap and using moving avg price for this material type.I am raising Po without any account assignement and after doing GR i am issuing those receipt qty with movement type 241. i just want to confirm
1. Whether i am doing right process.
2. As i am doing a copy of raw material type for capital item is it right
What other parameter i need to maintain in material type or what should i need to insert other process steps for this kind of scenario seeking your valuable suggestions.
Regards
Vivek

<b>Whether i am doing right process.</b>
process is ok but u will miss asset managemant u will not able to trake asset in your FI
other option will be
if u r doing asset management or what the value of asset and wantto tarack the qty
creat the material type who will have only qty update eg coppy of non valuated material
when u creat po u will have to put account catagor as A so it will ask for asset (will become mandatory)
when u do gr u will c qty and track qty and value will go to Asset
ur both issue will be solved
reward accordingly

Hi SAP Guy's here my problem in ASSET PROCUREMENT

Hi..
One Issue for Asset procurement.
In May month PO created for asset, byt they are wrong entered the asset numbers,
In June nonth GR posted & Invoice is also parked.
now they want to changes in PO to enter the correct asset number,
how it is possible? (PO changes/delete&create new PO)

Hi
You need to reverse the GR and Delete the line item in Purchase order and enter the new line item in same purchase order.
Then do the GR and IR.
Regards
Ramakrishna

Asset Procurement & Asset Goods Movement

Dear Experts,
Please Explain the Asset Procurement Scenario in details.
1] Asset Material type - whether it should be copied from Raw Material type or Directly Raw Material type
                                   can be used and what about quantity and value update check box
2] Purchase Order - PO creation with account assignment category A and the Asset number of the asset
                             material.
3] Goods Receipt - GR for Asset Purchase Order. Asset material will be posted directly to Consumption?
                            whether Accounting document will be posted? How the inventory of Asset material will
                            be managed?
4] Goods Issue - How to manage goods issue or withdrawal of Asset material? after goods receipt
5] Invoice verification for Asset Purchase Order?
Thanks in Advance

Hi,
1)   Asset Material type: You can use the non-valuated material type or normal valuated material type (subject to how you are going to manage your stock as per your inventory management strategy).
2)   Purchase Order: The PO shall be raised with the "A" Account Assignment Category where the Asset No, Internal Order number shall be entered.
3)   Goods Receipt - Upon GR posting, subject to how your material type is defined, it can either increase your stock quantity (in case of non-valuated material type) or for direct consumption. This GR posting will generate the accounting document in background automatically.
4)   Goods Issue - It is very much again subject to how your material type is defined. If it is set as non-valuated material type, then you can make further goods issue after GR. Otherwise, no goods issue is required as the items are to be consumed directly upon GR posting.
5)   Invoice receipt - The LIV process will be used in this particular case.
Cheers,
HT

Asset Procurement with refrence to PO

Asset Procurement Through PO I am doing .
1. Purchase Order Creation                 -          ME21N
           Purchase Order with respect to Account Assignment Category - A ( Asset )
          Asset Created
          Asset Number Linked in PO
2. Goods Receipt with reference to PO            - MIGO
       Here i am not getting Accounting Document - GR Is posting with no Accounting Document .
      Actually here i should get ,    Main Asset / AUC Asset - Dr
                                                         To   GR / IR Clearing Account - Cr                     - This is not happening
3.Invoice Verification Process     with reference to PO - GR                 - MIRO
      Here Actually entry should be ,
                            GR / IR Clearing Account - Dr
                              To Vendor Account - Cr
But insted of this i am getting Direct Entry as - Asset Account - Dr
                                                                            To Vendor Account - Cr
to get the Accounting document at the time of GR other than OBYC - account Assignment any other settings are there .
Thanks & regards,
JP

Hi,
This is happended due to wrong selection of check box like GR non valuated in item detail section of your PO line item.
Check your PO, for your PO item, go to item detail section, under delivery tab, there will be a check box named GR non valuated...This must have been unchecked while creation of your PO. Since there will not be any accounting document during MIGO in this case.
Create another PO with corect settings as suggested in your sandbox and feel the difference.
This will solve your issue.
Thanks,
Srinu

Assets procured in Bulk

hello gurus,
We have a scenario of ordering the assets in bulk, say for example 40. My assumption is to create 40 similar assets and for the capitalization to be triggered at the invoice for each asset, each material has to be recorded at the item level in the purchase order and the value of the purchase has to be distributed to the 40 assets provided in the account assignment objects.Or it can be handled thru asset under costruction. How does companies normally handle the assets procured in bulk?
Thanks
Shiva

Hi Shiva,
You can create one AUC, & later settle it to 40 final assets.
Regards,
Inoka.

Asset Procurement Cycle need info in sap mm

Hi All.
Thanks in advance for all sap mm dudes.
Need Asset procurement cycle steps in sap mm.
From creation of asset,
Then any inforecord, source list, etc.
Next Purchase order,
Next MIGO details like FI Documents,
FINAL MIRO with Transaction details.
Regards.
Parameshwar
Note : Search forum or in other sap resources(articles,sap help,wiki etc.,) before posting.
Edited by: Jeyakanthan A on Jul 22, 2011 2:36 PM

steps to process the procurement of Assets:
1. Create requisition ME51N
2. Release PR if release procedure applicable- ME54N
3. Create Asset Master by Finance department.- AS01
4. Create PO (ME21N) with ref to the requisition. Ensure that you select the Account assignment category as 'A'. Enter the asset number, in account assignment tab. The PO can be created without material or if it with material to keep a track on the stock, you can use Non-valuated material type.
5. Release PO - ME29N or ME28
6. Print PO (ME9F)
7. Carry out GR against the PO (MIGO)
8. Advise finance to update the Asset Master (AS02)

Asset procurement & Non stock item procurement

Hi,
I want to procure Asset items. For that do i need to maintain asset master & material master both. Than create Purchase order with AAC as A. Will the PO be framework order or standard PO?Can anyone pls let me know the steps
Also for non stock items do i have to do GR. In that case the goods are coming to stock as i have to give storage location during migo. What is the procedure?

Hi,
For procuring Assets, you will have to maintain Asset master & material master both in your system. You place a PO for the material (which you define as your asset & want to capitalize) & maintain AAC as A- Asset. Then at the item level, you assign the asset code to the masterial. After you post the GRN, the debit entries are posted to the asset.
You have to post the GR for non stock items as well as stock items. The non stock item will be consumed dirctly to the acount assignment you have mentioned. For stock item, the inventory posting will be done. For stock item, the storage location will flow from the PO (if mentioned) otherwise you will have to post it yourself at MIGO in tab 'Where' at Storage Location'.
Regards,
Prashant Kolhatkar

Plant and DC Asset procurement

I have Company code having HQ address , the Warehouse as Plant address.
We want to have asset and service procurement for HQ/Warehouse
Is it possible since my plant is having Warehouse address,since if I create PO for asset it will show me warehouse address as delivery address but I want asset to be procured for HQ.
Pl. suggest .is it possible.
Tnx

Hi,
change the delivery address in the purchase order, so that the item will be delivered in HQ.
regards
alexandro.

Capital Goods(Asset) Procurement

Hi all,
I have a scenario where company is procuring an asset and the vendor from which the company is procuring the Asset is sending that Asset in different parts like for a whole machinery the vendor is dismantling at its end and then assemble inside the client premisis but sending in different shipements
Now requirement is In the PO there is only one line item with Asset code, GR is to be done for all the Dismantled parts and for that parts material master is not maintained, on some of the dismantled parts excise entry is required.
When is Asset is assembled i have to show the GR entry for complete asset and have to update my RG23C register for both Part1 and Part2 entry.
How to map such a scenario??
Regards
Akshit

Dear ,
I feel u want to take the Credit for the Parts material.
In J1IEX use the option without PO & take the credit.
In this u don't ahve to create the material code,by using material Description of u can take the credit.
Pi. use this .
Biswajit

Intercompany asset procurement

Dear All,
<h3>Data :</h3>
Company Code A. Plant A
Company Code B. ( no plant exist )
Asset Number in CoCode B = 123000A
<h3>Scenario :</h3>
Purchaser that belong in CoCode A want to procure asset material with asset no 123000A for CoCode B.
<h3>Problem :</h3>
If i create asset master in the same co code that purchaser belong , and it work succesfully.
But, Is it possible to procure with scenario above ( intercompany transaction ) ?
Thank your for your kind help and attention..
Regards,
Anggara Mahardika

Hi,
This is happended due to wrong selection of check box like GR non valuated in item detail section of your PO line item.
Check your PO, for your PO item, go to item detail section, under delivery tab, there will be a check box named GR non valuated...This must have been unchecked while creation of your PO. Since there will not be any accounting document during MIGO in this case.
Create another PO with corect settings as suggested in your sandbox and feel the difference.
This will solve your issue.
Thanks,
Srinu

Asset Procurement

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