Asset purchase order integration or automation?

Hi,
In a usual process flow, PR -> PO -> GR, an asset master has to be created and assigned to the PR or PO prior to goods receipt. There are instances when there are cancellations and the assets need to be assigned to the next PR / PO.
Was wondering if any of you have done some form of automation or customization to ensure the creation and assignment of assets to purchasing documents. Or does it really have to be a manual process eg. create asset, assign asset to PR / PO, change asset, reassign asset to next PR / PO?
Thanks.

The question is how the process can be better integrated as it involves different departments in each step or anyone has done some automation ? :-
1) When there is new PR / PO :
a) Create PR / PO (admin / purchasing / requestors)
b) Create asset (finance)
c) Assign asset to PR / PO (admin / purchasing / requestors)
d) Goods receipt (store / admin)
2) When there is cancellation to some PO items :
a) Change PR / PO (admin / purchasing / requestors)
b) Block assets (finance)
3) When there is new PR / PO later :
a) Create PR / PO (admin / purchasing / requestors)
b) Check for blocked assets and change asset details to new assignment (finance)
c) Assign asset to PR / PO (admin / purchasing / requestors)
d) Goods receipt (store / admin)

Similar Messages

Down payment (F-48)   for Asset Purchase Order

Dear Experts,
Please guide me,   i am getting one error while doing down payment to vendor through F-48 ,    I created one asset purchase order, against purchase order making down payment that time i am getting this error message
"You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class 401006 (chart of depreciation WCCD). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset. "
my asset is plant and machinery, any configuration is required.
as per my knowledge i checked in T.code : OAYB   transaction type groups   15 only assign AUC asset class and Capital Advance.    In account determination balance sheet accounts   there is Acquistion : Down payment   and Clearin G/lL for Down payment   g/l a/c not assign .
SAP F1 help in that field (above said) is saying that only for AUC.
Please guid me ,   What to do.
Thanks & Regards
Chandu

Hi Chandu,
Can youplease confirm the the Asset Class (the one linked to the asset you are using for carrying out down payment with T.Code F-48) has been set-up in configuration as an AUC asset class. Check on T.Code OAOA for the radio button selected for Status of AUC.
In case your Asset Class - which is Plant & Machinery - has been set up as "No AuC or summary management of AuC" i.e. has been set-up as a final asset class then you will get the error.
Solution Options:
(1) Either change the Asset Class set-up (using T.Code OAOA).
Please note - you might not be permitted/able to do this if the system already has posted transactions for this asset class.
(2) Carry out the downpayment for an AUC Asset (create an AUC Asset using T.Code AS01). Carry out F-48 for this. Later settle this AUC asset to the required/relevant final asset (using T.Codes AIAB and AIBU).
(3) Specify your Asset Class as available for carrying out DownPayment transaction. Use T.Code OAYB and for Transaction Type Group 15, include/add a new entry for your asset class.
(4) Ensure that the Account Determination linked to you asset class (check this in T.Code OAOA) has been correctly and adequately set-up for GL account determination (use T.Code AO90).
Hope this helps.
Regards,
Ruchi

Error when posting invoice for Asset purchase order

Hi,
we are getting the errore message account determination for asset posting with keys not defined in chart of accounts,when posting an invoice for asset purchase order.
Can any one see why this error is coming and what will be the solution.
Nagesh

Hi Prabhakar,
Here is the reply,
we have 10 line items,in which 3 items are freight related and other 7 items are related to goods reciept.
i am trying to enter invoice for 3 line items at a time with two relevant to goods reciept and other related to non goods receipt(freight related).
accounting entries generated after the GR are as follows,
asset under construction account,and GR/IR account.
Let me know the details is sufficient or not.

Internal order not coming automtically in asset purchase order

Hi!
I have created one asset under construction and internal order number is assigined in AUC in tabl Origin.
Budget is maintained for that internal order.
But when I am creating the asset purchase order for that AUC, system is not automatically picking up the Inernal order, even though internal order is assigned in the asset master.
I have created Asset acquisiton GL accounts as statistical Cost elements.
can you help me why system is not automatically picking up the internal order?
regs,
ramesh

Hello
in ACSET, ANLA-EAUFN also,
Have you ticked the account assignment field also....
regards

Asset purchasing order invoice verification error

Hi expert. I meet a problem about asset purchasing order invoice verfication. the detail as below:
1. creat the purchasing order, the account assign category is 'A'. passed
2. goods receipt.passed, the material document created.
3. infoice verification. when simulate the finance document, the debit is the vendor (no problem), but the credit is empty (it should be the asset number which selected in PO). the document error.
what can I do to solve the problem, thanks!

HI, thanks for your reply.
reference PO have been typed and balance is zero. when simulate the document, there is only the debit (vendor), no credit (asset).
this function is good yesterday. I don't know who change the configuration today, I think it must be some config change lead to this problem.

Documentation for Asset Purchase orders and Servicess

Hi,
Plz give me documentation for Asset Purchase orders and Servicess

Hey check it in Building block library
http://help.sap.com/bp_bblibrary/600/BBlibrary_start.htm
Regards,
Raman

How can i see the Asset purchase order & GR after settlement

Hello Gurus,
Would you please tell me how can i check the Asset Purchase order, which is settled (WBS Element)? How can i see the GR document for the specific asset? & if i treat as a expeneses toward the project where i get the GR/ PO in asset explorer?
Warm Regards,
Dhananjay Rahane.

Dear,
Dhanajay.
Purchase order related to asset you can see in Asset Master itself. Go to AS03 - Environment ( Menu bar ) - Click on Purchase Order. Here you will have all the relevant PO's relating to asset.
GR you can see in PO at a Purchase Order history. The data relating to asset you can see in left hand side navigation in AW01N Asset Explorer. Like as Vendor, PO's, etc.
WBS in PO you can see in Account Assignment Tab if your PO is created with N. ( Network PO ). WBS linked to Network you can see in CJ20N ( Project Builder ).
WBS Actual values can see in report CJI3 Actual Cost & Revenues.
I hope this helps you to solve your issue. If you have any doubts feel free to share.
Regards,
Pankaj A Bhalerao.

Error in Asset Purchase Order

Hi,
We are in SRM 7.01, EHP1. I created a shopping cart with asset account assignment. Shopping cart created without any problem. When i am creating PO against shopping cart in sourcing cockpit or with source of supply in shopping cart i am getting the following error.
Line 1: Enter another transaction type (Transaction typedoes not exist)
Line 1: Error in account assignment for item 1
And i am not able to create the purchase order. I am able to create the purchase order with all other account assignments for example: WBS, cost center, Order .
Please advise where i am doing mistake.
(N. Kiran Kumar)

Hi Kiran,
Please implement the note below in order to solve this issue.
954904 Follow-on Note of Note 905635
Also please take a look at the note below.
1410321 Shopping cart w/ asset acct assignment:Checks are
Best regards,
Christian Zeuch

Error message in down payment on asset purchase order

Hello,,
While i am trying to make down payment request with reference to PO have asset number it is return an error message
*Store a cost element for credit down payments
    Message no. KI165
Diagnosis
    You posted a payment to a CO-relevant object (cost center, order, and so
    on). The payment is therefore recorded in CO.
    If a payment has no order reference, no consumption account can be
    derived. Therefore, CO posts the payment under a default cost element
    created and stored during Customizing.
    You have not yet maintained this default in the system.
Procedure
    Maintain the default cost and revenue elements in the Implementation
    Guide under "Project System" for controlling area CA00.*
I don`t know what is the reason for using this cost element and which type of cost elements that i can use in this issue....
We are not use Down payment clearing account, because Our customer don`t need this account..
Please help me ASAP
Thanks for your cooperation
Hussein

Hello Hussein,
For error message KI165,please maintanin default cost element in OKEP.Down payments have to be posted in CO with cost   elements. In case of purchase orders (or open items in CO), the cost element for consumption can be derived from the purchase order. Thus the down payment in CO is posted with the consumption cost element.
If the down payment does not have any reference to a purchase order, then the cost element for which the consumption will be posted is not known. In this case, the cost element maintained with OKEP is used.
The error message KI165 will occur if no cost element is maintained with OKEP - not regarding whether the actual down payment has a reference to a purchase order and thus will update in CO under the consumption cost element derived from the purchase order. This is always a source of misunderstanding - but I hope it is clear now.
OKEP configuration is absolutely necessary if you do not have a cost element assigned at the time of downpayment request creation.
If after maintaining the default cost element you get some other error then please note that you would need to check the following :
1.Compare the configuration settings for the GL accounts that are used for posting the cash call in EHP4 system with the system without the EHP4 support pack.
2.Check the controlling area settings in both the systems.
Regards Bernhard

Down Payment for Assets Purchase Order and depreciation

I have created one purchase order for assets now when i am making down payment against purchase order it pick up asset and post down payment correctly without depreciation. But when i am clearing down payment against the vendor invoice it is reversing downpayment in asset explorer [AW01N] with Transaction Type 180 and calculating depreciation on reversal amount. I am using down payment spl G/l indicate "M" even i tried with "A".
Can anyone tell me why it is reversing depreciation on downpayment cleared against invoice when original down payment is not calculating depreciation.

Hi,
As per as my knowledge is concerned, you should treat the cost element as " Category 90 " , this is a balance sheet account.
Please check at your end.
Thanks
Dasa

ASSET PURCHASE ORDER , USAGE DECISION IN QA32

HI,
WE CREATE PURCHASE ORDER WITH ACCOUNT ASSIGNMENT 'A ' WHICH IS A ASSET MATERIAL WHICH GOES FOR QUALITY .
WE DO GOODS RECEIPT AND ASSET MATERIAL GETS CAPITALISED AT GRN STAGE AND IT GOES FOR QUALITY INSPECTION IN QA32.
MY REQUIREMENT IS , AT QA32 STAGE RESULT RECORDING CAN BE DONE BUT REJECTION OF PARTIAL QUANTITY CANNOT BE DONE COZ INSPECTION LOT STOCK TAB IS NOT THERE.
IS THERE ANY POSSIBILITY ?
REGARDS,
SOWMYA
Edited by: sowmyavishwanath on Feb 16, 2011 7:42 AM

Result recording is very much possible if you have task list in place for the material with usage 5 & you have made necessary setting like "char char " in the inspection type.
Stock posting is not possible as material gets consume against cost center.that is a reason partial stock posting is also not possible.
One solution can be partial reversal of consumption against cost center may be through Mb1b-->202 mvt. I am not sure what is exact procedure you follow,but here what I mean is reverse posting through inventory mgt.(from unrestricted stock)
Edited by: SujitSND on Feb 16, 2011 12:23 PM

Posting againt asset purchase order

Hi,
We are careating purchae order against assest.When u are posting f-48 with same purchase order then get following error
" Enter value will be exceeded"
if i given less amount against purchase order amount then simulate document .
could u give suggestion u are very urgent
regardsf
cvs reddy

Dear CVS,
Syatem giving u the error because u r exceeding the value of the PO coz u r giving down payment thru F-48. Meaning, u decided to purchase the asset for INR1000, and against that u r giving advance of INR200, then only system will allow you to post the down payment. How can u give down payment more than value of ur asset.
So during a document entry, put the amount less than the PO amount.
Regards,
Ajay Gupte

Purchase Order Integration Model Activation Error "Source Invalid"

Hi Experts,
When I try to activate Purchase Order CIF integration model for a specific plant, I am getting an error
"SOURCE_INVALID" r XC 014
When I checked failed LUW, found one product which is Subcontracted.
These a Subcon PO exist at this plant and Vendor is Subcon Vendor.
Before IM activation, I have CIFed Subcon vendor and T-lane between Vendor to plant exists in APO.
Any idea how can I resolve this issue?
Thanks,
Vipul

Hi Vipul,
I hope you have created subcontracting purchasing info record and connected with the productuon version.
Secondly whether it is valid.
A purchasing info record of the category subcontracting which documents the subcontractor as the source of supply of the end product.
Regards
Datta

Not Possible to Process Goods Reciept for an Asset Purchase Order.Pl. Help!

Dear All,
                                                                          I m not able to do Goods Reciept for a Purchase Order . It is an Asset P.O.As i wants to Process Goods Reciept am getting a System Message in task Bar as --> "No Goods Reciept Possible for Purchase Order
XXXXXXXXXX. Message No. M7036.
Can ne one please help me what to check in this P.O , The Message generated is not an Error it is a Message in task bar with Green Tick, Hope you got it.
Please Help ,
Rgds n thanx in advance.
sap11

Hi,
Following could be the possible reasons for this message:
o   The purchase order contains no items in the specified plant. - If you have specified plant in MIGO Screen, remove it and keep it blank, let system determine it from PO.
o   The item specified does not exist. - If you are entering PO line item in MIGO screen then keep it blank and let it get determined form PO
o   Currently, the scheduling agreement has no open schedule lines, or the schedule lines have not yet been transferred. - This is applicable in case of GR against Scheduling Agreement
o   The item category of the purchase order items in the plant does not allow goods receipts. - Check the Item Category in PO, it should be blank.
o   The purchase order items in the plant have been deleted or are blocked.
o   For confirmation control for the order item(s) to be carried out, a confirmation (shipping notification) must have been received. This has not yet been entered. - Check under "Confirmations" Tab in PO whether any confirmation control key has been specified or selected wrongly. If yes then either create Inbound delivery in VL31N and then do MIGO or remove the Confirmation Control Key from PO ans Save and then do MIGO.

Purchase Order - Approval Workflow - Automated EMail to Approvers & Vendors

Hi there,
We are on SAP ECC6.0 with ABAP Stack. That is we do not have Java or Net Weaver Components. There is a specific requirement to have Workflows set up in SAP ECC6.0. Here is the detailed requirement:
1. The Purchase Order in MM is created by the Creator of PO. At the time of saving of PO, an EMail must automatically go to the 'Approver'.
2. The Aprpover on receipt of the EMail must approve the PO and an EMail must automatically go to next level, if applicable as per Release Strategy (say amount is beyond some specified $).
3. The next level, assuming its last level, approves the PO. On Saving of the PO or on Clicking the Release button, an EMail must automatically go to:
     a. Vendor
     b. Creator of PO
     c. All set of Approvers
     d. Head of Department raising the PO
Based on all this, is it possible to set this up in Standard SAP ECC6.0 with some basic Customisation thru ABAP.
Or it is not possible to set up Workflows / Emails sending on click of Release button in our current version with ABAP stack (that is we do not have Net Weaver).
Whether the Workflows functionalities of SAP are expected to be procured separately?
Please guide.
Many Thanks.....

Thanks Richard.
But how do I come to know whether WS20000075 is there any specific transaction?
Basically I would like to know whether Workflow is available with the Standard package of SAP ECC6.0 that I have with me.
Thanks...

Asset purchase order integration or automation?

Similar Messages

Maybe you are looking for