Assign workflow for an appraisal

Hi all,
I have a problem, i don't know how to assigned a workflow for an appraisal. I had created an appraisal but after completed, it couldn't be approved. How can i do?
P/S: If the same topic's exists, can you tell me the link?
Thanks and best regard!

Hi Tai,
To check how the status flow works, please follow the procedure as mentioned below:
1. Create a appraisal template
2. Maintain the status/ Sub status flow.
3. In the status flow, you will have one field called as Person Authorized. Please select either "Appraisee" or 'appraiser", as per your requirement. Also specify the pushbuttons
4. You have to mention the Person Authorized for each statge of process flow.
5. Once the status flow is ready then create youyr template using appcreate. Enter your appariser or appraisee id.
6. Then login using appraiser or appraisee ID (as defined in the status flow) and go to Phap_admin_pa.
7. Select you template. As per the status flow, you will see the pushbutton in your template
Thanks!
Regards,
Chetan Shriraj Wahane

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Workflow for Perfromance Appraisal

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Plz guys help me wit this... Thanks in advance...
Neha

Hi,
You can simulate (test) the rule in T.code PFAC.
Check this std. Rule.
00000157 -
> Superior (chief position)
60100010 -
> HR Administrator
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Surjith

Workflow on Confirmation Appraisal

I'm very much newer to workflows..
I've to make an workflow which will get triggered when ever an active employee will attain one year in the organization then an notification will go to superior to appraise those employees.He then appraise them using the appraisal form.Then the superior will send that form to HR administrator notifying him/her about the appraisal about the employee.....
Can anybody suggest me
1. how to start the workflow.
2. how to get the appraisal form.

HI I m getting the problem related to this MBO appsaisal wf plzzzzzz guide me..
i made 4 workflows for MBO appraisal using APPR_DOC BO nd using std wfs- ws12300114, ws12300122, ws12300124 nd ws12300125. all r working properly in development server.
but
in quality all r giving errors related to evevts. as for example, for ws12300114 workflow it is giving error--
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for all 4 wfs it is giving error like this related to event nd business object.
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Assignment of Travel Workflow for ESS

Hi,
If i'm using a customized workflow for travel in ess and not the standard workflow WS20000050, where do I make the assignment for it?

Hi Sandeep
After deactivating Standard workflow WS20000050,and activating your customized workflow, you have to assign agents for your custom workflow. Select agent assignement icon in the application tool bar(Red colour icon). Select the template and goto Attribute button, choose General task. After this Agent assignment only your workflow will get triggered.
Then refresh your buffer memory in SWU_OBUF.
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Is there a workflow for Substitution ?

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i.e. for one BO it should substitute while for other it should not .
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please suggest .
thanks
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You have to first create classification.
SPRO->SAP Web application Server->Business Management->SAP Business Workflow->Basic Settings->Maintain Task Classes
SPRO->SAP Web application Server->Business Management->SAP Business Workflow->Basic Settings->Substitute Profile->Define Substitute. Here link substiutute with Classification.
In the Task Attribute you should assign Classification using Task Attribute.
Use the Substitute profile while substitution is made.
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Arghadip

Std workflow for Parked Invoices?

hi guys
are there any std workflows for parked invoices? Our requirement is that once the Finance clerk creates a customer or vendor invoice he should only be able to park it and not post the invoice. Once the invoice is parked then the system should trigger a workflow and a notification neeeds to be sent to the approver to approve the invoice. Once it is done the finance clerk will post the invoice.
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Hi,
The event FIPP.CREATED is raise via the customizing (SPRO)
Financial Accounting -> Financial Accounting global setting -> document -> document parking -> create workflow variant for parking documents.
Assign co.code to a workflow variant for parking documents.
Have a look at ws10000051.
Regards,
Ronit.

Error while assigning user for release approval path for payment release

Hi everyone,
     I am trying to assign user for payment release in SPRO. I have defined upto 'Define relevant document types for release for payment', after that while assigning user in terms of position for release and save it, i am getting error 'Program error: ASSIGN with length 0 in program "MP120800" '.Because of it i can t proceed further.
The data in details below;
1. Create Workflow Variant for Release for Payment
   1000     SAP
2. Assign Company Code Workflow Variant for Release for Payment
1000     1000     SAP
3. Define Release Approval Groups for Release for Payment
0001     Vendor A
0002     vendor B
0003     Vendor C
0004     G/L accounts
4. Define Release Approval Paths for Release for Payment
0001     Vendor high
0002     Vendor middle
0003     Vendor low
0004     G/L accounts
0005     Other
5. Assign Release Approval Paths for Release for Payment
1000     KZ     0001     0001
1000     KZ     0002     0002
1000     KZ     0003     0003
6. Assign Release Approval Procedure for Release for Payment
1000     0001     20,000.00     KES     1     WS10000052     WS00400011
1000     0002     50,000.00     KES     2     WS10000052     WS00400021
1000     0003     1,000,000.00     KES     3     WS10000052     WS00400022
7. Define Relevant Document Types for Release for Payment
     1000     KR
1000     KZ
8. Define Users with Authorization to Payment Release
1000     0001     1     20,000.00     KES
1000     0001     2     50,000.00     KES
1000     0001     3     100,000.00     KES
here i have selected the option and tried to create Orgobject, i am getting following error
Program error: ASSIGN with length 0 in program "MP120800"
If any corrections in the definitions, Please let me know.
Thanks in advance!!

Hello,
Please start the report RSWOGIND, set also the checkbox "generate all
ObjTypes from new". This should solve the problem.
Best regards, Hana

Regd Workflow for a new custom page

HI ,
We have created 2 pages for some functionality where in user can login n serach for a person and update certain attributes like his source/company, assignment category etc.
First page he can searach the person and after search results come in, he can click on a link and go to the next page where he can edit the attributes n submit.
Now after updating and submitting the page, we have a reqt to send notifications to the initiator in case the user has approved the txn or rejected or sent for correction. But we dont know how to achive it with the 2 pages n no workflow.
How to launch a workflow for this ?
or is there a way we can send notification from backend without using workflow n it shud still come in the worklist of a person.
Regards,
Preeti

Hi Preeti
DECLARE
l_itemtype VARCHAR2(30) := 'XX_TEST';
l_itemkey VARCHAR2(300) := 'TEST';
BEGIN
Begin
wf_engine.createprocess(l_itemtype, l_itemkey, 'XX_MAIN_TEST');
Exception
when others then
dbms_output.put_line('Error in create process:' sqlerrm);
End;
BEGIN
wf_engine.setitemuserkey(itemtype => l_itemtype
,itemkey => l_itemkey
,userkey => 'USERKEY: ' l_itemkey);
EXCEPTION
when others then
dbms_output.put_line('Error in set userkey process:' sqlerrm);
END;
BEGIN
wf_engine.setitemowner(itemtype => l_itemtype
,itemkey => l_itemkey
,owner => 'SYSADMIN');
EXCEPTION
when others then
dbms_output.put_line('Error in set owner process:' sqlerrm);
END;
BEGIN
wf_engine.startprocess(l_itemtype, l_itemkey);
dbms_output.put_line('Process started');
commit;
EXCEPTION
when others then
dbms_output.put_line('Error in set owner process:' sqlerrm);
END;
END;These are the details of the functions used
1> wf_engine.createprocess
This API creates a new runtime instance of the workflow process, Pass the item type and item key for the workflow.
2> wf_engine.setitemuserkey
Use this API to mark the new runtime instance of the workflow process with an
end–user key
3> wf_engine.SetItemAttrText
Use this API to set values for the item type attributes defined for workflow process .E.g.: Email ID, Description defined in the workflow.
4> wf_engine.setitemowner
Use this API to set the value of owner (Of Workflow)
5> wf_core.context
In case of exception, it will help in locating source of an error.
6> wf_engine.startprocess
Use this API to invoke the workflow for the item type and item key specified.
Ajay

Approval workflow for creation of organization

Hi,
I need to configure an approval workflow for the creation of organization. When the admin tries to create a new org, the approval should go to a admin group. The org should get created only once approval is done. I have configured an approval workflow for the Xellerate Organization resource object. I have created an unconditional task where the assignment tab has the admin group. When I test it, the org gets created without going through the approval process. Could someone please tell me what am I missing?
Thanks,
Supreetha
Edited by: Supreetha on Jan 22, 2011 8:38 AM

You'll have to raise request for Dummy Organization. It's Order for Organization so will not appear for user.
I am not sure the full flow/complete requirement of your.
APMU, you want approval while creating Organization into OIM.
This is not possible OOTb when you create ORg in OIM.
You'll create 1 dummy Org
1 Dummy RO "OFO".
Attach one Object Form with this RO.
Raise request for Dummy Org and Give the name of Org on the object form for which you want approval.
In the provisioning workflow, use OIM API to create Org into OIM.
Done !!!

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

RE: PO Workflow for Contract(me32k)

Hi friends,
I created a custom workflow for contract wherein I gave a condition check before the mail goes to the initiator that after all the approvers approve then only send the email.
The problem here is even after assigning the linkage in swe2, the workflow is not getting triggered.
What i observe here is there is no linkage in swec. Is it something to do with.
When i check in the log, the custom workflow is not getting triggered in the first place and the standard one does.
Any help is appreciated!
Thanks

Hi,
purchasing workflow (including contracts) are usually started by an event from the release strategy, not by the change documents.
If an event is raised which starts the standard workflow this means that the event customizing is active.
check:
the event log - swel - (activation by swels) for behavior of the workflows (yours and the standard)
just to make sure, check that you marked the linkage as active in swe2
check starting conditions (if you added them)
check that the same event is used to start the workflows
check the event binding of your workflow

Workflow for P.O release process.

Hi Guys,
As per the one of the thread I have done setting as per the below. Ref last 10 line for the details of the problem.
Hi,
1) Work flow: - Work flow is standard functionality of SAP.
I give one example to u.
In the case of purchase order creation, First purchase person create purchase order, then first purchase order approved by purchase head and then auditor approved purchase order on print of purchase order.
With work flow you can send soft copy of purchase order to both person purchase head and auditor to approve your purchase order.
Due to this your process for purchase material is faster then manual process.
2) You can implement work flow in purchase order release strategy with below mention detail.
For mail facility, you need to activate workflow for PO release procedure;
*Go to SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders *
Define Release Procedure for Purchase Orders > Release Codes >
here assign Workflow indicator as "1" against each Release Code
Now come to SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders >
Define Release Procedure for Purchase Orders > Workflow >
Here against each release code assign OT as US and respective User ID's for Release Codes.
Now Go to OOCU > here under MM, go to MM-PUR,
Now click on "activate event linking"
Here open "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button
Here activate "Event linkage activated" and also activate "Enable usage of event queue" and Save data.
Same way and click on "Assign agents" and proceed all above steps.
Now create a PO and check the SBWP for SAP Mail of respective Users
This was the details given by the thread but now I have completed till
OOCU > here under MM, go to MM-PUR,
Now click on "activate event linking"
Here open "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button
Here activate "Event linkage activated" and also activate "Enable usage of event queue" and Save data.
For proceeding futher as said in the above procedure. I am getting User ID inside WS20000075 when I click on Assign Agents but I am not getting the details button to repeate the step as said.
Please let me know whatever I have done is enough to get the mail or is there any thing else need to be done.
Thanks
Dhanu

Hi,
release code and release group should be assigned in the authorization object for the approving authorities.
apart from this the settings looks ok and it will work

Workflow for PO Release Strategy

Hi all Workflow experts
We are on ECC 6.0. We have created a 3 level Rel strategy PO and are creating the workflow for this scenario.
The business object we are using is BUS2012 and WF Template is WS20000075.
Each time a PO is created/changed workitem will be sent order we have defined, ie. L1, L2,L3. Each time mail goes to the inbox of the concerned approver.
The problem is when the final approver cancels the release. Under activity 'Release of PO canceled, Task TS20000167 we have assigned the agent as Originator of PO. However at this instant mail does not go into the originator's mailbox.
Approver is cancelling the release in ME28 as it should be, I presume.
Are we missing something here? Is there any additional settings required to trigger the mail to the originator?
I would be happy if the responses from you all does not point to SAP .htm files! since I have already gone through them but it is very hard to understand some simple things!
Thanks in advance.
Regards,
Raghu

All,
I gather that ver 4.7 onwards, SAP has supported the PO rejection/cancellation feature. Since I am working on client's server which is 4.6 c I am not able to implement this. Unfortunately, in the process of doing R&D within the sandbox I seem to have damaged the template WS000075. Now I am getting an error message at the first approval level saying "relase written to buffer".
Can anyone tell me what does this mean? Also is there a way to retrive the original template form the development clients?
Regards,
raghu

Workflow for JV posting

Hi All,
Can you assist us on how the below requirement can be achieved in SAP.
For specific document types, the user must not be able to post the JV, if the total amount of the document is more than specified amount limit , say 10K (local currency). He can only PARK the document and the other user /manager have to review the document (JV) and have an option to approve or reject the JV with comments/reason for rejection.
When the Doc is approved by the Manager/Other User, it has to been posted in the books (to the financials) and if rejected, the Doc has to return back to the creator of the Doc for modification as per the comment made in the rejection note.
A mail has to triggered when the Doc has been parked and also when the manager approves or rejects the document.
What are the setting has to been carried out in Finance module to implement the control.
We know that through workflow this can be achieved, but not sure the process.
Appreciate your earlier response.
Do revert.
Regards,
TIM

Hi,
According to me, you should activate workflow for Parking Documents.
As per your requirement, first of all you will need to create workflow variant for parking document in SPRO> Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Incoming Invoices/Credit Memos > Carry Out and Check Settings for Document Parking > Create Workflow Variant for Parking Documents. In this, you can put an amount from which you want to initiate the workflow.
Then, assign to company code. Then you will need to define release approval group and path. Both will be assigned to to your document type with the combination of your variant.
You just go through the process, you will come to know the things and also take the help of ABAPer to determine the sub workflow and parent workflow.
Regards,
jigar

Triggering of Workflow for park documents based on Document type.

Hi,
I have activated workflow for park documents but it is triggering for all document types. Client dont want workflow for Customer park documents.
I assigned SA document only in "release approval path" but it is triggering for all document types.
Please help me.
Thanks.
Azeem

Hi Azeem,
We have the same requirement. Would you mind sharing how you were able to accomplish this?
Thank you,
Mark.

Assign workflow for an appraisal

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