Assigning a workbook to the role

Hi Gurus,
We are using NW2004s and are in front end patch 12.
We have created a workbook role to assign all our workbooks, however Iam unable to find an option to assign these workbooks to the role. In earlier versions (3.x) there was a role icon in Bex Analyzer which we use to use to assign the workbooks, Iam not seeing this icon anymore in BI7. Can someone quide on how to assign this.
Thanks!

I can see publish query To Role, To Portal & BEx broadcaster, this will publish my query. My need is to publish or assign workbook to a role. When you log in through Bex Analyzer, you have two options 1). Open Query, 2). Open workbook., If you choose Open workbook, you can see all workbooks created. I would like to assign these workbooks to a role. Otherwise these workbooks will be saved in the favourites and no one else can view this other then me.

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Hello,
during upgrade from BW 3.5 to BW 7.0 we got the problem, that workbooks cannot be stored into the role menue.
Trace ST01 and RSECADMIN hasn't send any authority warnings.
The workbooks are stored in the role menu (PCFG). We cann't find them by searching with the
query designer.
This are the entries we made in the roles:
S_USER_AGR:
ACTVT = *,
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(We took notice of the new analysis authoritation )
Thanks in advance.
Greetings
Peggy Nosek

goto the particular role in PFCG and check whether you are able to see the workbook. You can see the workbook in query designer. Open BEx analyzer and use the open workbook option to search for workbooks. The search is case sensitive. If you do not see any roles assigned through BEx anayzser, run a trace in RSECADMIN with your user id.

IIS - assigning a userid to a role

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I can see publish query To Role, To Portal & BEx broadcaster, this will publish my query. My need is to publish or assign workbook to a role. When you log in through Bex Analyzer, you have two options 1). Open Query, 2). Open workbook., If you choose Open workbook, you can see all workbooks created. I would like to assign these workbooks to a role. Otherwise these workbooks will be saved in the favourites and no one else can view this other then me.

Workbook changed---Reassigning role?

Hi,
I have one workbook which is available in production system and relevant roles are also existing in production..
Now, i had inserted two more newly developed queries to the workbook
What are the things that needs to be transported along with the workbook?
What i did was in transport connection, i had collected all the query elements pertaining workbook and collected in a single transport request..
I know that roles should also be transported along with this workbook, but these roles are already existing in production system..
still recommendation says that we also need to transport roles along with the workbook.
Given the situation how should i re-assign the role to the workbook?

The roles should not be edited in the Production system directly. So you have to update the roles with the work book in the quality system or development system and then you have to transport the roles in the different TR.
Work book can be transported in the different TR. if you transport the workbook without updating the relevant roles which are linked with that, there would be no use of that..
you would not get necessary authorizations for that in production server.
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Save Workbook in a role in SAP BI

Hi All,
I'm facing an issue in SAP BI 7.0 Security . I have created a Workbook role for a user which she is not able to view when she goes to RRMX>Save Workbook> . The user has all the required authorizations and she can see all the other workbook roles but there is just one role which she can't get in the list when she tries to save workbooks in it.
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Hi,
If you have no authorizations for update a role, you will not see it when trying to save a workbook(s_user_agr with activity 01,02,06 and the name of the role or * is needed). I made a special role for saving workbooks and also had the name of it in s_user_agr, you will find this when save the workbook in save workbook as and if there is already an other workbook in the role you will also see this in the option add a workbook to a role.
It is also possible that the workbook is called from history or favorites and if you then will save it you need a role as described before.
It is advisable to try this out with the trace on in st01. I noticed that depending of queries and workbooks saving, it uses s_rfc, s_cts_admi(tabl), s_rs_tools (themes for workbooks and webpublish is also an option) and the object in previous answers from this thread.
I noticed that if you start a query from roles, that only the roles with queries are shown, the same for workbooks.
Have fun
Bye
Jan van Roest

Asigning Reports, specific tables and Url links to the Role

Hello Gurus,
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i hope u people will respond positively.
Cheers.......
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Hi Srinivas,
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"in PFCG what is the use of Exper mode for profile generation. what is the difference between general profile generation and expert mode profile generation".
Expert mode has 3 options:
1) Delete and recreate profile and authorizations---This will completely delete the old profile and add only the new once.
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Please award points if it is useful.
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Find query technical name for a deleted query/workbook in the User Menu

Hi,
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Many thanks,
Jan.

Hi,
You can publish the workbook to the role and as user have access to the role he can access the workbook also.
Regards,
Kams

Assigning Group(of users) to Role when starting a process programmatically

Hi All,
I m starting a process programmatically(using startProcess()).
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Thanks and Regards,
Sakshi

you can use the following code
import com.sap.caf.eu.gp.process.api.GPProcessFactory;
import com.sap.caf.eu.gp.process.api.IGPProcess;
import com.sap.caf.eu.gp.process.rt.api.IGPProcessRoleInstanceList;
import com.sap.caf.eu.gp.process.rt.api.IGPRuntimeManager;
import com.sap.security.api.IUser;
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Attaching Workbooks to BW Roles

Hi,
We are having a problem in attaching excel workbooks to roles.
After going to PFCG and opening a role, we are clicking on the 'Menu' tab. To attach a webreport, we used to click on 'Others'- SAP BW Query URL and attach the BW Web report.
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Hi dear,
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Roberto

Rename of Workbooks in BEx roles

Hello together,
how can I rename workbooks which are published/saved in BEx menu roles ?
I use BW 7.0
I tried to rename the workbooks in the role administration, but this changes have no influence of the view in the "Open Workbook" menu in BEx. And a change in the se16 table RSRWBINDEXT is not possible.
Thank you for your help in advance.

hello,
Try to go to the role in PFCG, reimport the menu under the Menu tab.
did u try in the open workbook menu if you could rename it.
did u try to log off from the sys and do a login again to BEX and check?
Regards,
Dhanya

Assigning Queries and workbooks to user roles

Hi Guys,
I was hoping that someone could explain, how the queries, workbooks and Web Templates can be assigned to roles.
What are the steps involved in creating the roles and assigning the queries.
How are these reports accessed by the users (by URLs or through SAP GUI) If I would want to use the URLs to access them, how do I open the workbooks?
I seem to have a lot of questions, hope to find answers to a few of them.
Thanks,
Doniv

Hi Doniv,
Queries, workbooks and web templates can be assigned to roles during the time that they are being saved. The assignment can also take place in PFCG > role. These kind of roles are usually basic placeholders that are assigned to different users as per requirements. This ensures that the usersa can see only those objects which are on the roles assigned to them.
The workbooks are not accessed by a URL in the internet explorer, they are accessed in the BEx Analyser.
Hope this helps...

Function module to Delimit the roles assigned to the user

Hi All,
I am working on security role automation process abap report.My requirement is to delimit the roles assigned to the user on account of employee termination or retirement. I have used the function module "BAPI_USER_ACTGROUPS_ASSIGN" to delimit the role assigned to the user.
Passing the importing parameter "username" and in the Tables parameter"ACTIVITYGROUPS" passing the respective parameters AGR_NAME(Role), FROM_DAT(Start Date),TO_DAT(termination date - 1). When I passing the parameters as mentioned above,the role assigned to the user is getting deleted,instead of delimitation of the role assigned to the user.
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Regards,
Krishnan

hai,
please try this.
/VIRSA/RE_BAPI_CREATE_ROLE- Create Roles
/VIRSA/ROLE_ASSIGN_CUA_NH
/VIRSA/RE_BAPI_ROLE_TO_USERS
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try this bapis this may work
BAPI_USER_LOCK
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- BAPI_USER_UNLOCK

Assigning the role to the group using MAXL

Hi,
We are using Essbase 11.1.1.3 and Hyperion Financial Reports 11.1.13.
I have created a role called "Standard_user_HFR" in shared Services and assgined Explorer and viewer to the role and i need to assign the role to the groups and i have around 1600 groups to which i have assign the role. Is there any Maxl Script to assign the role to the groups. As of now i am manually adding the role to the group.
Regards,
VJ

Also look into Aggregated Roles to possibly reduce the number of Groups.
Oracle states:
Aggregated roles, also known as custom roles, aggregate multiple predefined application roles. An aggregated role can contain other aggregated roles. For example, a Shared Services Administrator or Provisioning Manager can create an aggregated role that combines the Planner and View User roles of a Oracle Hyperion Planning, Fusion Edition, application. Aggregating roles can simplify the administration of applications that have several granular roles. Global Shared Services roles can be included in aggregated roles. You cannot create an aggregated role that spans applications or products.
Thank you,
Todd Rebner

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Assigning a workbook to the role

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