Assigning Queries and workbooks to user roles

Hi Guys,
I was hoping that someone could explain, how the queries, workbooks and Web Templates can be assigned to roles.
What are the steps involved in creating the roles and assigning the queries.
How are these reports accessed by the users (by URLs or through SAP GUI) If I would want to use the URLs to access them, how do I open the workbooks?
I seem to have a lot of questions, hope to find answers to a few of them.
Thanks,
Doniv

Hi Doniv,
Queries, workbooks and web templates can be assigned to roles during the time that they are being saved. The assignment can also take place in PFCG > role. These kind of roles are usually basic placeholders that are assigned to different users as per requirements. This ensures that the usersa can see only those objects which are on the roles assigned to them.
The workbooks are not accessed by a URL in the internet explorer, they are accessed in the BEx Analyser.
Hope this helps...

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In Bex analyzer, you have option to convert a template into a default template.
Or you can create a copy of the existing template without AP infoproviders and assign it as default template.

Is there anyway to archive old queries and workbooks rather than deleting?

Our environment has thousands of old queries and workbooks. We plan to delete any object that has not been used within 13 months, but there's a concern we may someday need a few of the reports that will be deleted.
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Thanks!

Jim
This is really a intersting question as this is a reality as many BW reports are not used/accessed by users but still they have tendancies of sitting on these reports.
I wanted to suggest to carry-out report usabilty analys. This analysis u can carry out by using BW statistics/standerd queries/new queries in technical cubes showing usability data. If u found that a perticalar BW report is not been used for long time, u can discuss the usability of this report with the report user ( as it is a normal practice of owning BW report by user/user group across industry ), if user is no longer uses it Or do not need it any more, it will be better to delete those reports, this will free up some resources and will reduce the junk. ( if user wants these queries ask him to use it or it will better to personalise report in his desktop easing him to see those reports. )
Changing the technical names of the query as suggested by Bhanu will have follwing effects.
1. It will add more reports in repository leading to junk
2. Old queries still be assigned to user roles, so collide with user authorisation.
hope views are clear, others are welcome to add or share their experince in this regard.
kindly assign the points if it helps.

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Hi,
in what table do i find all queries and workbooks ?
I would like to make a select in my abap programm and list them in an alv grid.
Thanks
alto

Hi,
Have a look at following code,
Hope that helps.
Regards
Mr Kapadia
*Assigning points is the way to say thanks.**
*& Report ZNTEST
REPORT ZNTEST LINE-SIZE 300.
TYPE-POOLS RSBC.
TABLES : RSZCOMPDIR,
          RSZELTDIR,
          RSZELTTXT,
          RSZCOMPIC,
          RSDCUBET,
          RSDODSOT,
          RSDCUBE,
          RSDODSO,
          RSDAREAT.
DATA : LT_RSZELTDIR TYPE TABLE OF RSZELTDIR,
       LS_RSZELTDIR TYPE RSZELTDIR,
       LV_IFLAG TYPE I,
       LV_CFLAG TYPE I.
DATA : BEGIN OF ITAB OCCURS 0," with header line,
       INFOAREA TYPE RSDCUBE-INFOAREA,
       INFOAREAT TYPE RSDAREAT-TXTLG,
       INFOCUBE TYPE RSZCOMPIC-INFOCUBE,
       IDESC TYPE RSDCUBET-TXTLG,
       QUERY TYPE RSZCOMPDIR-COMPID,
       QDESC TYPE      RSZELTTXT-TXTLG,
       END OF ITAB.
SELECT * FROM RSZELTDIR
    WHERE
         OBJVERS = 'A'
    AND DEFTP = 'REP'.
CHECK SY-SUBRC EQ 0.
SELECT SINGLE * FROM RSZCOMPDIR
       WHERE
           COMPUID = RSZELTDIR-ELTUID
       AND OBJVERS = 'A'.
CHECK RSZCOMPDIR-COMPID(1) = 'Y' OR
        RSZCOMPDIR-COMPID(1) = 'Z'.
CHECK SY-SUBRC EQ 0.
SELECT SINGLE * FROM RSZELTTXT
       WHERE
           ELTUID = RSZELTDIR-ELTUID
       AND OBJVERS = 'A'
       AND LANGU   = SY-LANGU.
CHECK SY-SUBRC EQ 0.
SELECT SINGLE * FROM RSZCOMPIC
       WHERE
            COMPUID = RSZCOMPDIR-COMPUID
      AND   OBJVERS = 'A'.
CHECK SY-SUBRC EQ 0.
CLEAR ITAB.
ITAB-INFOCUBE = RSZCOMPIC-INFOCUBE.
ITAB-QUERY    = RSZCOMPDIR-COMPID.
ITAB-QDESC    = RSZELTTXT-TXTLG.
SELECT SINGLE * FROM RSDCUBET
         WHERE
              LANGU    = SY-LANGU
          AND INFOCUBE = RSZCOMPIC-INFOCUBE
          AND OBJVERS = 'A'.
IF SY-SUBRC NE 0.
    SELECT SINGLE * FROM   RSDODSOT
           WHERE
                LANGU     = SY-LANGU
            AND ODSOBJECT = RSZCOMPIC-INFOCUBE
            AND OBJVERS = 'A'.
    ITAB-IDESC    = RSDODSOT-TXTLG.
    SELECT SINGLE * FROM RSDODSO
           WHERE
                ODSOBJECT = RSZCOMPIC-INFOCUBE
            AND OBJVERS = 'A'.
    ITAB-INFOAREA = RSDODSO-INFOAREA.
ELSE.
    SELECT SINGLE * FROM RSDCUBE
           WHERE
                INFOCUBE = RSZCOMPIC-INFOCUBE
            AND OBJVERS = 'A'.
    ITAB-INFOAREA = RSDCUBE-INFOAREA.
    ITAB-IDESC    = RSDCUBET-TXTLG.
ENDIF.
SELECT SINGLE * FROM RSDAREAT
          WHERE
                 LANGU    = SY-LANGU
           AND   INFOAREA = ITAB-INFOAREA
           AND   OBJVERS = 'A'.
ITAB-INFOAREAT = RSDAREAT-TXTLG.
APPEND ITAB.
ENDSELECT.
SORT ITAB BY INFOAREA INFOCUBE IDESC.
LV_IFLAG = 0 .
LV_CFLAG = 0 .
LOOP AT ITAB.
AT NEW INFOAREA.
    LV_IFLAG = 1.
ENDAT.
AT NEW INFOCUBE.
    LV_CFLAG = 1.
ENDAT.
IF LV_IFLAG = 1.
    LV_IFLAG = 0.
    SKIP.
    ULINE.
    WRITE : / ITAB-INFOAREA COLOR COL_HEADING,ITAB-INFOAREAT COLOR COL_HEADING.
    ULINE.
ENDIF.
IF LV_CFLAG = 1.
    LV_CFLAG = 0.
    SKIP.
    ULINE.
    WRITE : / ITAB-INFOCUBE COLOR COL_HEADING,ITAB-IDESC COLOR COL_HEADING.
    ULINE.
ENDIF.
WRITE : / "ITAB-INFOCUBE, ITAB-IDESC,
            ITAB-QUERY   , ITAB-QDESC.
AT END OF INFOCUBE.
    SKIP.
    ULINE.
ENDAT.
ENDLOOP.

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Hi,
Migration of bex 3.x queries and workbooks to Bex 7.1 queries and workbooks.
For instance when you edit,open an 3.x query in 7.0 query designer it is automatically migrated.Would it be same if we open it in 7.1 query designer?Is it possible to migrate queries and workbooks without any fail or deletion or loss?
Thank you.

I will add to the already excellent suggestions made above that the migration from Bex 3.x to Bex 7.0 is VERY laborious. There are no automated tools.
All queries and workbooks must be identified (use this as an opportunity to get rid of unused objects)
Each query must be converted to BI 7 and repairs done as needed.
Each Workbook must be converted to BI 7 and repairs done as well. The "Automated" conversion tool that SAP provides (it's behind the scenes Visual Basic) presents problems with at least 50% of the workbooks, and so they have to be manually fussed with.
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in BW 3.x we were able to delete the queries and workbooks with transaction RSZDELETE ;however in NW2004s we are not able to delete this,is there any limitation or this feature has been changed to another transaction ??
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BR,
Jai

Hi Jaikumar from the post :
I think you have reached the state of finding the USER to ROLE relationship
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Thanks and regards!

Hello,
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Best Regards,
Des

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I am working on a project to implement Financials 11i in a Government Organisation. The user base is estimated to be 5000+. I have been asked to design customised responsibilities for these users.
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CREATE ROLE manager; ***creating a role
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Hope this helps SE

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Hi All
I know I should know the answer to this but its been a while since I did my Queries Course.
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I have got a list of all queries run in the last year, now I want to make sure I get all associated Workbooks.
Thanks in advance.

John,
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Hi Gurus,
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I tried with
S_USER_AGR
S_USER_TCD
S_GUI
S_BDS_DS
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Thanks
Robert.

Hi,
you required to query related authorization and work book related authorization.
query
s_tcode
s_rfc(for bex analyzer access)
s_rs_comp
s_rs_comp1
s_rs_fold(if user wants to see infoarea then only u have provide this authorization object)
s_rs_icube
s_rs_mpro
work book
if u want to save query results in work book
S_GUI
S_BDS_DS
if u want to save work book in roles
S_USER_AGR
S_USER_TCD
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could you please tell me the procedure of asigning Reports, specific tables and Url links in the role.actually i know the process of assigning T-Codes to the role but i dont know the procedure for reports and url links and tables...
i hope u people will respond positively.
Cheers.......
srinivas.korva
Message was edited by:
srinivas.korva korva

Hi Nuno,
you can achieve this by changing the XSL file.
Check out this thread for more infos: XML form display in same browser window
Best regards,
Robert

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Compliance Calibrator 5.2 and position based user role provisioning

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I created a Workbook with some precalculacted queries.
I transported the queries and Workbook to Quality System from Development.
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and also
How can i publish a workbook in roles
Thanks

Hi there,
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Diogo.

Assigning Queries and workbooks to user roles

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