Assistance with distribution group behavior

We have a new Exchange 2013 server. So far, we are happy with it, except for this one issue with distribution groups.
On our old, non-Microsoft mail server, we had mailing lists. When someone sent an email to the list, the members of the list would receive an email that was listed as "From:
[email protected] on behalf of [email protected]". We like this behavior because it allows people to easily see who the messages posted on a mailing list came from, but when hitting reply,
the reply would go back to the mailing list, and ***NOT*** the user that sent the email being replied to.
In Exchange 2013, distribution groups function differently. If a user sends an email to
[email protected], our users see a message that is listed as "From: [email protected]" and "To: [email protected]". If a user hits reply to this
message, the reply by default goes to the original send and NOT the entire list. We do NOT like this behavior and wish to change it.
Hitting Reply All when viewing emails from a distribution group is not a viable option...our users will not remember to do that and it will create confusion.
So, to recap, what we want to see when User A send an email to Distribution Group A, then all other users should receive an email that is "From:
[email protected] on behalf of [email protected]". When our users hit reply to this message, the reply's To: field should, by default, be filled in with
[email protected] and not
[email protected]
How can we accomplish this?

You might be able to achieve something using transport rules/agents (if someone sends to the list, re-write the reply address to the list). It would be ugly though... cringing just thinking about it...
We already attempted this with Transport Rules. Specifically, we tried to rewrite the Reply-To header. When attempting to create the rule, Exchange pitches an error message: "Can't set header reply-to with value [email protected]". Are
we missing something somewhere, some setting that will allow this?

Similar Messages

A distribution group with "require all senders are authenticated" checked still receives external mail

a distribution group with "require all senders are authenticated" checked still receives external mail. this does not happen for any other DG i am aware of. this also happens from multiple external senders.
please assist.
thanks

Hi,
From your description, I would like to verify if the problematic Distribution Group is a member of other distribution groups that don't check "require all senders are authenticated".
What's more, please check if there is any difference between this problematic distribution group and other normal distribution groups.
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

One shared mailbox with multiple distribution groups connected and the sent items folder - how to configure?

Hi!
I have been struggling for a while now with the following issue.
For starters:
We are using exchange 2010 in combination with outlook 2013 on client computers.
Cause of the limitations concerning the number of mailboxes in outlook im looking for a solution to receive and reply
to multiple aliasses. So i did the following:
1. Configured one shared mailbox.
2. Configured multiple distribution groups
3. made the shared mailbox a member of the distribution groups
4. Configured full access and send as permissions for myself on the shared mailbox ( testing )
5. Gave send as permissions to the shared mailbox in Active directory.
6. Logged in to OWA to setup rules for the shared mailbox.
I now receive emails from all connected distribution groups in the shared mailbox and also in the right folder.
I do however have to select the proper from address when i reply to an email.
the email sent by the main SMTP of the shared mailbox is placed into the sent folder of the shared mailbox.
I setup the senddelagate blabla in register.....
When i sent an email as one of the connected distribution groups it fails to put the sent item in the sent items folder of the shared mailbox. The email is sent using the proper address but placed in the sent folder of my main account.
I want this emails to end up in the sent items folder of the shared mailbox. Or even better, in a sent items folder for each of the addresses.
Any suggestions ?
Thanks in advance!

Hi,
As what
Rajkumar says, sending as a shared mailbox(full access permission) will put the email in the sent item of shared mailbox. But it cannot be located in the “sent item” of a distribution group. Because
it is a distribution group instead of a enabled user mailbox.
According to your further description, I understand that the reason why you configure that is some users reached the
limitation about the number of Exchange accounts you can include in the same Outlook profile. Is it rights? If I misunderstand, please point it out.
By default, user can only add 10 Exchange accounts to the same profile. You can customize the limit to the number Exchange accounts in the same profile using the following registry data:
Key: HKEY_CURRENT_USER\software\policies\Microsoft\exchange
DWORD: MaxNumExchange
Value: integer value starting at 1 (default = 10 if DWORD is missing)
http://blogs.technet.com/b/outlooking/archive/2012/12/24/clarification-on-outlook-2010-and-additional-exchange-account-supportability.aspx
Hope it helps.
Thanks,
Winnie Liang
TechNet Community Support

Internal email delivery taking very long time (EMAIL WITH attachment sent to large distribution group)

Hi Fellows
I am facing an issue with Exchange 2010 SP3 (14.03.0123.003) environment. Internal email sent with attachment to an all employee or large-member distribution group chokes the queue on Hub Transport and takes from 7 to 15 minutes to deliver. during this
time period users's emails are also delayed because of transport queue. I am trying to diagnose the root cause for this. Your suggessions and insight might be helpful for me to get it over quickly.
2 x HT + CAS (WNLB)
2 x MBX (DAG)
UserBase: 5000+
Regards.
J.A

Hi,
Generally, a message that has a large attachment or many recipients takes longer for a Hub Transport server to process than a small message that's addressed to only one recipient.
In Exchange 2010, after a message is received by the Hub Transport server, the message is added to the Submission queue. Messages move from the Submission queue through the categorizer. When the message is categorized, a recipient's e-mail
address is resolved to an object in Active Directory. This query determines the mailbox associated with that e-mail address and which Mailbox server is hosting that mailbox.
For more information about Internal message Routing, please refer to the following link.
http://technet.microsoft.com/en-us/library/bb232193(v=exchg.141).aspx
In addition, Slow network bandwidth will effect email delivery. We can increase the network bandwidth to take a test. Low computer performance will also affect the delivery. If sending internal email without attachment to all employee or
large-member distribution group, will they take the same long time to deliver?
Best Regards.

Can't manage distribution group from Outlook with Exchange 2010 or Exchange 2013 mailbox

Hi All,
In my environment we are using exchange 2010 that contains the distribution groups which has been migrated from exchange 2003 environment .On that one of the distribution group is having an problem for the user who had an access to manage DL'S via outlook
but he can't able to manage it.When we add the new user to manage same DL and the new user tries to manage the DL via outlook it happens without any issues.
issue occurs only for the user who has already have the manage access permission on the DL where the group was on exchange 2003 before migrated to exchange 2010.
Reffered blog : http://support2.microsoft.com/kb/2586832?wa=wsignin1.0
We have done all the settings defined on the above mentioned link but still we are facing the issue.
In addition to that , we have forcefully upgraded the DL too by using the below mentioned command.
set-distributiongroup -identity "name of the problematic DL" -forceupgrade
Please all of you provide your valuable suggestions to overcome this issue .
Error message :
Regards
S.Nithyanandham
Thanks S.Nithyanandham

Hi S.Nithyanandham,
From your description, I would like to verify if the problematic manager user is a member of security group. If yes, this issue will occur. In Exchange 2010, distribution groups can't be managed by groups, only individual users can manage groups. But in
Exchange 2003, it is possible to use groups to manage a distribution group.
For more information, here is a blog for your reference.
How to manage groups with groups in Exchange 2010
http://blogs.technet.com/b/exchange/archive/2011/05/04/how-to-manage-groups-with-groups-in-exchange-2010.aspx
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

Help with dynamic distribution group exclusion

Hi all,
Having a strange trouble with a dynamic distribution group filtering on the user being a member of a particular group
Recipient Filter is:
((((((((RecipientType -eq 'UserMailbox') -and (-not(Title -like '[]*')))) -and (MemberOfGroup -ne 'CN =ExcludeFromMoitorigList,OU=Mail Redirect,OU=System Accounts,OU=New Objects,DC=test,DC=local'))) -and (-not(UserAccountControl -eq 'AccountDisabled, NormalAccount, DoNotExpirePassword')))) -and (-not(Name -like 'SystemMailbox{*')) -and (-not(Name -like 'CAS_{*')) -and (-not(RecipientTypeDetailsValue -eq 'MailboxPlan')) -and (-not(RecipientTypeDetailsValue -eq 'DiscoveryMailbox')) -and (-not(RecipientTypeDetailsValue -eq 'ArbitrationMailbox')))
If I make a preview of this distribution list I get expected result. Users included in ExcludeFromMoitorigList group don't appear. But they continue receive emails sent to dynamic distribution group.
Any help is much appreciated

I'm not sure what all of the settings you are adding are for, but operating under the assumption that they are necessary, try this:
((((RecipientType -eq 'UserMailbox') -and (-not(Title -like '[]*')) -and (-not(MemberOfGroup -eq 'CN =ExcludeFromMoitorigList,OU=Mail Redirect,OU=System Accounts,OU=New Objects,DC=test,DC=local')))) -and (-not(UserAccountControl -eq 'AccountDisabled, NormalAccount, DoNotExpirePassword')))
If that doesn't work, try this:
((RecipientType -eq 'UserMailbox') -and (-not(Title -like '[]*')) -and (-not(MemberOfGroup -eq 'CN =ExcludeFromMoitorigList,OU=Mail Redirect,OU=System Accounts,OU=New Objects,DC=test,DC=local')) -and (-not(UserAccountControl -eq 'AccountDisabled, NormalAccount, DoNotExpirePassword')))
FYI, the reason for those suggestions is because I got this working on Exchange 2013 running on Server 2012 Datacenter by taking the existing RecipientFilter and adding the -not MemberOfGroup section, but noticed that all of this was then duplicated:
-and (-not(Name -like 'SystemMailbox{*')) -and (-not(Name -like 'CAS_{*')) -and (-not(RecipientTypeDetailsValue -eq 'MailboxPlan')) -and (-not(RecipientTypeDetailsValue -eq 'DiscoveryMailbox')) -and (-not(RecipientTypeDetailsValue -eq 'PublicFolderMailbox')) -and (-not(RecipientTypeDetailsValue -eq 'ArbitrationMailbox'))
As such, I re-created it without that, and that's what I've done with your string. I also changed the -ne to a -not(-eq) and in the second example, got rid of some extra parenthesis that I'm not sure you need.
Also, note that in my working scenario, I used this command and put the filter I was setting where I have indicated <filter> (I left the double quotes in the command):
Set-DynamicDistributionGroup -Identity <Group> -RecipientFilter "<filter>"

Send as Distribution group with a mailcontact

Hello,
We're having problems to grant a mailcontact (external of our domain) with send as permission on a distribution group. We've tried already through ADUC's security tab...and the problem is that the mailcontact does not appear, so we can't add the send as permission.
Otherwise using the get-mailcontact cmdlet it appears as a mailcontact, and it's listed in the EMC list as well.
Also trying through powershell it seems that won't work with:
[PS] C:\Windows\system32>Add-ADPermission "DistributionGroup" -User "MailContact" -Extendedrights "Send As"
It says:
User or group "MailContact" wasn't found. Please make sure you've typed it correctly.
So I was wondering, how can I especify that it's not a User but a MailContact?
Many thanks in advance!

Hi,
As what Steve says, we can’t give send as permission to a MailContact. As a workaround, I think we can create a mail user with [email protected] account in AD. Then give full access permission with a domain mailbox(UserA) and set
Send As permission to this mail user for the distribution group:
1. Create a Mail User:
http://technet.microsoft.com/en-us/library/bb124381(v=exchg.150).aspx
2. Set Send As permission:
Add-ADPermission "DistributionGroup" -User "MailUser" -Extendedrights "Send As"
3. Assign Full access permission to the mail user to make sure there is a mailbox for this user:
Add-MailboxPermission “UserA” -User "MailUser" -AccessRights FullAccess
Then we can configure the mailbox(UserA) with MailUser account and send as the distribution group in Outlook client:
1. Open Control Panel > Mail > E-mail Accounts > New.
2. In the Auto Account Setup window, fill in the E-mail Account name(UserA) and E-mail Address([email protected]). Then click Next without type Password.
3. Click Finish to close the window.
4. Open Outlook and a Windows Security window would pop-up. Please use MailUser account information(User name: Domain\MailUser and Password) to log into this mailbox.
5. Click New Email > OPTIONS > From, then the From field is shown in the message.
6. Click From > Other E-mail Address, and select the DistributionGroup.
Then this external user can send as this distribution group.
Hope it helps.
Regards,
Winnie Liang
TechNet Community Support

Manage Exchange Distribution Group with Dirsync

Hi,
Our environment, installed DirSync and no on-premise Exchange in environment. In Office 365 portal, if I need to change Exchange distribution Group, it require to change on-premise AD.
The question is if I want to update "ownership memeber" (not group memeber) and "membership approval" attribute, how can I do without EMC ?
thanks
Keith

This belongs in the Exchange forum, I will move it there.
Paul Bergson
MVP - Directory Services
MCITP: Enterprise Administrator
MCTS, MCT, MCSE, MCSA, Security, BS CSci
2012, 2008, Vista, 2003, 2000 (Early Achiever), NT4
Twitter @pbbergs http://blogs.dirteam.com/blogs/paulbergson
Please no e-mails, any questions should be posted in the NewsGroup.
This posting is provided AS IS with no warranties, and confers no rights.

Managing Distribution Groups with hidden membership (when hideDLMembership is true)

Hi All,
I have a
situation in a Exchange 2010 SP2 messaging environments where we want to manage two distribution groups through Outlook client and want to ensure that its membership is visible to none but the distribution group owners.
I have followed this article "http://blogs.technet.com/b/kamleshk/archive/2013/08/22/3478284.aspx" but in my case the owner can't see the membership.
The Outlook client version is 2007.
I have enabled "MyDistributionGroups" in the default role assignment policy to enable Distribution Group management by end users.
We use Outlook Anywhere but I have tried to add the registry Key "DS Server" but no way.
Thank you in advance.
Simone
Simone

Hi Simone,
How about in OWA?
If OWA works well, it should be an issue on the Outlook Client side.
If OWA not works neither, it still the permission issue. It need sometimes to sync the operation.
Please run following command to verify the owner permission:
Get-DistributionGroup -Indentity DGName | FL
Thanks
Mavis
Mavis Huang
TechNet Community Support

Distribution group open with warning

In the existing environment have two AD 2012 and two Exchange 2013. Recently deploy Lync 2013.
Warning message is on Exchange Distribution Group.
Please suggest.

Hi,
As Amit suggested, please check if the permission of the problematic distribution group is right. If everything is ok and the issue persists, please try to restart the Microsoft Exchange Active Directory Topology service and check the result.
Hope it helps.
Best regards,
Amy Wang
TechNet Community Support

Effective Permissions to send email to distribution group having "only senders in the following list"

Our environment is a mixed Exchange 2007 and Exchange 2010 server environment, still in transition (after 4 years). Users have Exchange 2007 mailboxes. A recent problem has been reported in a distribution group access model that has been working without
complaint for several years.
[email protected] has member John Doe ([email protected]), Jane Doe ([email protected]), "only senders in the following list" is set to GroupA
[email protected] has member Rob Smith ([email protected]), Diane Smith ([email protected]), "only senders in the following list" is set to GroupB
[email protected] has members GroupA, GroupB, "only senders in the following list" is set to GroupC
When designed, we thought that when [email protected] sends an email to [email protected] it would be resolved to the user members of GroupC and delivered to everyone ([email protected], [email protected], [email protected], [email protected]). (While
it seems unlikely, that this model has functioned for several years without experiencing this problem, it is conceivable that until recently [email protected] and [email protected] have with few exceptions always had the same membership. Recent changes in
our organizational model have caused this to have some exceptions, and may be the root cause of this problem.)
What we are experiencing is that users [email protected] and [email protected] receive the original email. Users [email protected], [email protected] do not receive the email. [email protected] receives an email "Undeliverable: test
Delivery has failed to these recipients or distribution lists:
[email protected]
Your message wasn't delivered because of security policies. Microsoft will not try to redeliver this message for you. Please provide the following diagnostic text to your system administrator. Sent by Microsoft Exchange Server 2007.
Diagnostic information for administrators
Generating server: mail3.domain.com
[email protected]
#550 5.7.1 RESOLVER.RST.NotAuthorized; not authorized ##
Original message headers:
Received: from MAIL7.domain.com ([::1]) by mail3.domain.com ([::1]) with
mapi; Mon 9 Mar 2015 07:00:30 -500
Content-Type: application/ms-tnef;name="winmail.dat"
Content-Transfer-Encoding: binary
From: Jane Doe <[email protected]>
To: GroupC <[email protected]>
Date: Mon 9 Mar 2015 07:00:29 -500
Subject: test
What is the expected behavior?
Does Exchange resolve the "To" distribution group to member mailboxes for delivery purposes, or does it walk the subordinate child groups and check security at each level?
Is this a configurable behavior that may have recently changed as we have a "new" Exchange Admin poking around?
Might this be related to the mixed Exchange 2007 / 2010 environment?
Is there a way to obtain "effective permissions" for delivery restrictions?
emc2

Hi,
From your description, I would like to verify if you have done some changes for GroupB distribution group. Ensure that "[email protected]" is added to the "accept list" in GroupB's message delivery
restrictions.
What's more, are GroupA GroupB and GroupC Exchange 2010 distribution groups?
Best regards,
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Amy Wang
TechNet Community Support

Dynamic Distribution Group via csv file and Recipient Filter

Hello,
I am trying to create powershell command that will read a CSV file for "Name" and "Dept" and create a Dynamic Distribution Group based on the following Recipient Filter.
Import-CSV Dist.csv | ForEach-Object {New-DynamicDistributionGroup -Name $_.Name -RecipientFilter {((((((Department -like $_.Dept) -and (RecipientType -eq 'UserMailbox'))) -and (UserAccountControl -ne 'AccountDisabled, NormalAccount'))) -and (-not(Name -like
'SystemMailbox{*')) -and (-not(Name -like 'CAS_{*')))}
I keep getting an error that "Missing closing '}" in statement block Char:314. I added a "}" at the end of the command but then the command fails to read the .csv file.
Assistance would be greatly appreciated to determine what I am missing. I have over 100 Dynamic Distribution list to create.
Cheers

You're definitely missing a closing curly bracket.
You have a lot of superfluous parentheses in that expression. You could certainly simplify it.
Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

Create Dynamic Distribution Groups Using Customized Filters

I am looking to create a new Dynamic Distribution List.
Example:
DL - United States Users ([email protected])
In AD we have the 'Office' field filled accordingly, which contains the attribute USCA___ or USIL (US,California,etc or US, Illinois,etc).
I was wanting to try creating these using this command/script;
New-DynamicDistributionGroup -Name "DL - United States Users" -RecipientFilter {(RecipientType -eq 'UserMailbox') -and (Office -eq 'USCA*')(Office -eq 'USIL*')}
Assistance here please:
1. What needs to be added in that line so that only certain users can email to it, rejecting all others (i.e. The Helpdesk or Corporate Communications)
2. Is there a way to specify the SMTP address you want it to use?
3. Is there a way to have it only add mailboxes that are enabled in AD so disabled mailbox user accounts wont be added?
Thanks in advance everyone.

Hi,
We can use the following command to create a Dynamic distribution group:
New-DynamicDistributionGroup -Name "DL - United States Users" -RecipientFilter {(RecipientType -eq 'UserMailbox') -and (Office -like
'US, California' -or (Office -like 'US, Illinois')) -and (UserAccountControl -ne 'AccountDisabled, NormalAccount')}
Then as what ED says, we can use the Set-DynamicDistributionGroup cmdlet with AcceptMessagesOnlyFrom or
AcceptMessagesOnlyFromDLMembers parameter to specify certain users who can send email messages to this dynamic distribution group. And use PrimarySMTPAddress parameter to specify the primary return SMTP email address for the distribution group.
Hope it helps.
Thanks,
Winnie Liang
TechNet Community Support

Question about adding Distribution Groups to Lync 2013 clients

Hello Everybody,
Hopefully somebody can assist me with this issue. I created a Universal Distribution Group within our domain which consists of about 75 people. I logged onto the lync server and ran Update-CsAddressBook waited for it to complete and then
followed Terence Luk guide to force the lync 2013 client update http://terenceluk.blogspot.com/2013/02/forcing-lync-2013-client-to-download.html However
even after the update has completed I am unable to locate this group in the lync client any suggestions would be greatly appreciated.

Hi,
Please type the complete sip address to search it.
If the issue persists, please remove lync profile and sign in again.
Kent Huang
TechNet Community Support

Dynamic Distribution Group - Moderator approval fails

hi,
(On premise and office365 Exchange)
we use the above in our organization. we have some dynamic groups created. I have a moderator for a couple of groups. when a user sends an email to one of the group that has a moderator, the latter gets an email to either approve or reject the message. when
he/she clicks on the accept button they get the following error:
Delivery has failed to these recipients or groups:
Microsoft Exchange Approval Assistant
Your message wasn't delivered because the recipient's email provider rejected it.
Diagnostic information for administrators:
Generating server: DB4PR07MB0701.eurprd07.prod.outlook.com
SystemMailbox{d57a4133-7e21-486e-9917-f7fb70dc2cdb}@XXXXXX.onmicrosoft.com
Remote Server returned '< #5.7.12 smtp;550 5.7.12 RESOLVER.RST.SenderAuthenticated; Delivery restriction check failed as sender not authenticated>'
Original message headers:
Received: from AMXPR07CXXXXX.eurprd07.prod.outlook.com (10.242.64.XX) by
DB4PR07XXXXX.eurprd07.prod.outlook.com (10.141.45.XX) with Microsoft SMTP
Server (TLS) id 15.1.6.9; Fri, 31 Oct 2014 14:20:41 +0000
Received: from DB3FFO11XXXXX.protection.gbl (2a01:111:f400:7e04::130) by
AMXPR07CXXXXX.outlook.office365.com (2a01:111:e400:1000::20) with Microsoft
SMTP Server (TLS) id 15.1.11.14 via Frontend Transport; Fri, 31 Oct 2014
14:20:41 +0000
Received: from XXXXX.XXXXX.co.ke (197.220.102.XXX) by
DB3FFO11FD053.mail.protection.outlook.com (10.47.217.XXX) with Microsoft SMTP
Server (TLS) id 15.0.1049.20 via Frontend Transport; Fri, 31 Oct 2014
14:20:40 +0000
Received: from XXXXX.XXXXX.co.ke (192.168.11.XXX) by
XXXXX.XXXX.co.ke (192.168.11.XXX) with Microsoft SMTP Server (TLS) id
15.0.847.32; Fri, 31 Oct 2014 17:20:37 +0300
Received: from XXXXX.XXXXX.co.ke ([fe80::4b9:1080:7301:f8be]) by
XXXX.XXXXX.co.ke ([fe80::4b9:1080:7301:f8be%15]) with mapi id
15.00.0847.xxx; Fri, 31 Oct 2014 17:20:37 +0300
From: "XXXXX XXXXX " <[email protected]>
To: Microsoft Exchange Approval Assistant
<SystemMailbox{d57a4133-7e21-486e-9917-f7fb70dc2cdb}@XXXXX.onmicrosoft.com>
Subject: Approve: * QUOTE OF THE DAY *
Thread-Topic: * QUOTE OF THE DAY *
Thread-Index: Ac/1FciNlxJwVzCBTJKjqDyb/OnY+gAAAOtxAAAChkA=
Date: Fri, 31 Oct 2014 14:20:37 +0000
Message-ID: <[email protected]>
Accept-Language: en-US
Content-Language: en-US
X-MS-Has-Attach:
X-MS-TNEF-Correlator:
x-originating-ip: [192.168.1.XXX]
Content-Type: text/plain; charset="us-ascii"
Content-Transfer-Encoding: quoted-printable
MIME-Version: 1.0
Return-Path: [email protected]
X-EOPAttributedMessage: 0
X-Forefront-Antispam-Report: CIP:197.220.102.xxx;CTRY:KE;IPV:NLI;EFV:NLI;
X-OriginatorOrg: XXXXX.onmicrosoft.com
X-Microsoft-Antispam: UriScan:;
X-Microsoft-Antispam: BCL:0;PCL:0;RULEID:;SRVR:DB4PR07xxxxx;
Kind Regards, Khuzema R.

Hi Khuzema,
Please confirm if your Dynamic Distribution Group is created on-promise and the moderator is on the Office365 Exchange.
If the Dynamic Distribution Group and the moderator are in different Exchange servers: On-premise and Online, please open the Dynamic Distribution Group in EAC, then check
Senders inside and outside of my organization in delivery management to have a try.
If it doesn’t work, I suggest we can change a moderator who is in the same mailbox server with the Dynamic Distribution Group to check whether the issue persists.
Regards,
Winnie Liang
TechNet Community Support

Assistance with distribution group behavior

Similar Messages

Maybe you are looking for