Attach document in Purchase Order

Hello Experts
It is possible to attach a scanned document to the purchase order in SAP?
Thank you in advace,

Hi,
1. You cann't save attachment while creating a PO ...
2. Choose View/Change PO through ME22N
3. Just above the Document Overview there is a button for services for objects.
4. From drop down select create
5. Select create attachment.
6. Browse for the document.
7. Save.

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Transfer attachment document from purchase Requisition(ME51n,ME52n) to Purc

Hi
How to do Transfer attachment document from purchase Requisition(ME51n,ME52n) to Purchase order(ME21n,ME23n).

Hi Muthu,
I understand that it is possible to bring attachments from ECC to the SRM system for the new release.
However, I have a slightly different question.
If I want to bring in requirements from a legacy system to SRM 7.0 system directly, what is the feasability of the same? If I have an attachment linked in the legacy system, then is it possible to bring it in SRM 7.0 system directly or will I be forced to route it to ECC 6.0 and then use the Plan Driven Procurement scenario for getting it into SRM?
Regards,
Abhilash

Attachement linked to purchase order

I want to know where the attachements linked to purchase order are getting stored in SAP.Since the attachement are linked to purchase order(header level) ,is it possible to link those attachements at item level so when we select a particular item and if the attachement exist for that item then we should be able to navigate to that attachement.These attachement are uploaded from window(any text file).Is it possible to implement this functionality at item level(table control) in purchase order?is there any existing functionality which support this requirement?

You can also attach manually any document to PO without using Document Management System ( DMS ) in SAP 4.6C.
But you cannot attach document while you create PO in T/Code ME21N
Save you PO ( ME21N ) and again open with change ( ME22N ) then you can attach document through Service for Object button. Service for Object button available down side of Command screen ( in your PO screen ME22N )
Click your Service Object button -> Create -> Create attachment
then select your window directory ( which file you need to attach) select your file Now your system shows message Service "Create attachment" is started.
Save again your PO. You can see (open) your attachment in same field ( Service for Object ) select and Create and check attachment list. You can attach as many document in your PO.
Note: This is only information for internal or you can print separately this document for sending to vendor ( fax ) System will not print automatically along PO print out.

How to find document of purchase order

Dear All,
I just want to know how to find the document which is attached when creating Purchase order, can this document insert in oracle database or server directory...??
if it is in oracle database please mention table name or directory path where file or document exist.
Thanks

Hi;
Please review below search:
http://www.google.com.tr/#hl=tr&tbo=d&sclient=psy-ab&q=ebs%2Bpurchase+order++document&oq=ebs%2Bpurchase+order++document&gs_l=hp.3..0i10i30j0i30j0i10i30j0i30.264.1781.0.2035.5.4.0.0.0.0.423.811.0j2j4-1.3.0...0.0...1c.1.ftCvA3OOHXE&pbx=1&bav=on.2,or.r_gc.r_pw.r_qf.&bvm=bv.41524429,d.d2k&fp=d36553db39999835&biw=1536&bih=711
For all notes please see:
For r12.1.1:
http://download.oracle.com/docs/cd/B53825_01/current/html/docset.html
For r12:
http://download.oracle.com/docs/cd/B40089_10/current/html/docset.html
For r11:
http://download.oracle.com/docs/cd/A60725_05/r11_doc.htm
Regard
Helios

Delivery document from Purchase Order

Hi Experts,
How can I create a delivery document from Purchase order type NB?
I have created a delivery from po type UB, and there is a shipping tab at the item. Do I need also a shipping tab in NB to create a delivery? If yes, how can I customize it?
Thanks.

Hi
I think you are talking about NB for intercompnay stock transport order. For that you need to customization in below link
spro>MM>purchasing>Purchase order>setup stock transport order
Apart from STO there is no ther delivery for PO. Because for PO you can do only inbound delivery. For that you need to have confirmation control key defined in customization and then you need to give it in PO. Then you can create a inbound delivery for PO and gainst inbound delivery you can make GR.
Regards
Antony

Creating Intermediate Document for purchase order

Hi gurus i am working With ALE Concepts ,could any one tell me how to Create Intermediate Document for purchase order
regards,
Peachimuthu.

hii...
See to create idoc for purchase order
u hve to create
1. Idoc Type
(here u will create segment and segment type)
2. Now create message type
3. Link idoc type to the message type
4.Check Login System number if not assigned than assign it (generally basis ppl do dis job)
5. Create RF destination and ports also (according to demand)
6. Now finally create partner profile and linked with the system to u wnt to send an idoc..
Regard
Arpan Maheshwari

Forgot to attach documents on purchase

Hi. I forgot to attach documents on purchase of my MacBook Air 2012 according to the Up To Date program here http://www.apple.com/ru/osx/uptodate/. Whether it is possible
to send the photo of checks for receiving a free copy of OS X ML?

Hello,
You can attach PDF format document to Shipment using GOS.
Normally if the SAP system is not connected to Archive Server this attachment is stored in table SOFFCONT1.
Storing attachments in SOFFCONT1 table will not require further configuration as SAP has already provided functionality to store attachments in this table.
If Archive infrastructure is in place connected to your SAP system then you can use Document Archiving concept for storing your PDF docks to your shipment. This will help you to better managment of documents.
Document Archiving implementation require complete configuration of ArchiveLink.
I would suggest you to go through very useful link that is provided by Suji Thampi in trail massage.
Hope this message will help.
Thanks,
Ajay

Attached documents in sales order disappears in Invoice

Hi All,
I attach some documents in change mode of sales order and when i see the Invoice it disappears. Can someone help me what settings or which object if activated can carry the attached documents from sales order to Invoice.
Thanks.....

Hi,
Please refer to this link. A similar situation has been discussed in this link.
File to copied from one tcode to another tcode
Let me know if you are still having issues with this.
Regards,
Rohan Gudavalli

Changing template of document that gets attached to blanket purchase order

Hi,
When a blanket purchase agreement is saved. A pdf document gets attached that blanket purchase agreement. I can see that in Inquire -> View document. How does that gets attached, through which program, how can I change the template of that pdf document?
Please suggest me.

No cross posting
Read the "Rules of Engagement"

RFC/FM to store Business document in Purchase Order from external system

Hi All,
I have been going through various threads for suitable solution, but could not find one which can meet our requirements. Appreciate, if you could share your expertise for the following requirement.
Requirement: One of our external system is going to create/change Purchase Orders in SAP using standard BAPI's (BAPI_PO_CREATE1,BAPI_PO_CHANGE etc.,). During this process, they would like to attach supporting documents (.pdf, .jpeg, .xls etc) as 'store business document' for the same PO. As per our current configuration, we can attach the documents as dialog user from ME22N/ME23N transaction and attached documents are stored in our IXOS/ Archive server.
Is there any standard BAPI/FM (RFC) available to achieve above requirement?. And what are the parameters we need to pass in the FM to attach or delete documents.
System Details: SAP ERP ECC6 & Netweaver 7.0
Kind Regards
Kumar
Edited by: Kumar Guntha on Sep 4, 2009 7:15 AM
Edited by: Kumar Guntha on Sep 4, 2009 7:17 AM

Hi Friends
Any sugestions?
Regards
Kumar

Attachment for a Purchase Order !

Hi here !
Back from holiday and immediatly in front of SAP ^^
You could attach some document to a purchase order ( ME22N, then the menu bar from the button "Service for Object" near the title of the purchase )
Therefore, just a bunch of question about attachment issue :
1/ What's the difference between the "Create Attachment" and the "Create External Document (URL)" option ? Does it means that the first one is a document which is uploaded in SAP while the second one is just a link ? If so, where does SAP stock those documents ?
2/ Is there a BAPI or other sample of code which could attach a document to a Purchase Order ?
Thanks for your answer !

FYI: sap does not recommand to store docs in your OLTP database, use a content server for that.
create attach willl indeed create a document in the database
url is just an url.
Very high level:
Setup an content server
link to content server via OAC0
based on custo OAC3 files will stored per object in the content server created above
There are also some intresting notes:
Note 1020056 - GOS doesn't work for Purchase order and requisition change
Note 1140398 - Transferring docs from purchase requsition to purchase order
Hope this helps!

Payment document in purchase order history

hi friends,
Customer requirement is to add the payment document(F-53) in the purchase order history in me23n along with GR no. and Invoice no... Is it possible?
thank you
Edited by: SUJITH BABU KURIAN on Feb 5, 2010 3:39 PM

Hi,
No its not possible to update std. Purchase Order history tab with vendor payment which is done via FI.
Std. Purchase Order History will be updated only with MM component docs which has a reference to PO.
I think you may have to develop some custom reports to track the same.
Thanks & Regards,

Document Type: Purchase Order

Dear All,
We have configured the following Document Type:
NB - Standard PO
UB - Stock transport ord.
ZIMP - Import PO
While creating the Purchase Order (ME21N), all these three Document Types are visible to all the Users for Transaction across all Plants/ Company Code.
Is there is any possibility where in we can restrict the Display based on the Plants?
For example, we want the Users of Plant 1002 to use the UB - Stock transport ord. Type.
It does not sound good, yet for clarification, I am putting my doubt across u.
Is the Document Type Configuraion anywhere related with Plant?
Thanks & Regards,
P K Karn

Hi,
I think there is not such configuration available to default the PO document type based on the Plant.
The only solution for this is to use default document type at the PO header level.
Hope this helps you.
Cheers
Umakanth...

Shipment Document, No Purchase Order & Service Entry Sheet generated

Hi Everyone
We have transportation & shipment module configured in our company.
We are running this process from the last 3 years without any problems whatsoever.
But suddenly from the past 1 month we are facing a very serious issue while saving shipment cost document, i.e *no purchase* *order and service entry sheet* is generated on saving the service entry sheet.
A purchase order and a service entry sheet is generated automatically whenever a shipment cost document is saved. All the congifurations & customisations are correctly done as per sap standards and no request have been moved to production which will disturb the above process.
I have scanned the almost all sdn.sap queries for solutions and have incorporated all the suggestions which will help to solve this issue.
But still the problem persists, i.e still no purchase order & service entry sheet is generated automatically after saving the shipment cost document.
All the settings mentioned below are checked thoroughly.
-- assign puachaging data
--maintain acc. assignment cat.
--automatic G/L acc. determination
--automatic determination of CO assignments
Check the following prerequisites for shipment cost processing has maintained or not
-Shipment must marked as relevant for shipment cost
-Shipment must have the required total status set in shipment cost type
-Shipment must have transportation status planned
-Shipment must have service agent
-Maintainiing and assign shipment pricing procedure to shipement cost
-Maintaining condition records,
Please suggest some solutions to the above issue.
Thanks & regards
satish

Hi Sumit
Thanks for responding
In tcode t_56 generate PO is "C", I.e generate po for a validity of 1 month, the item category settings are the same since as before.
But for some reason the system is not generating any purchase order from the past month.
The error message is shown below.
No purchase order item was generated for shipment cost item 0000014950 000001
Message no. VY633
Diagnosis
You have marked the shipment cost item for transmission to the finanacial accounting department. For this transaction, you need an order item. The system has attempted to create an order item, but has not succeeded in doing so.
System Response
Transmission of data to financial accounting without a valid order item is not possible. For this reason, all items that you have marked for transmission are reset.
Procedure
The log displays further information as to why the system could not create an order, although all the settings in Customizing were configured. You can also create an order manually that corresonds to the shipment cost item and then transmit this again.
Thanks
satish

Link Documents to Purchase Order. How?

Hi Everybody,
I need help in linking documents which are available in DRAW , DRAD tables to Purchase order while creating a PO in ME21N.
By passing material number to object key in drad table I can get the document number , version etc...
How should I pass the material number during PO creation .
Helpful answers will be rewarded .

Thanks Thomas & Srimanta for the quick response.
When I checked EKKN table by entering PO there is no asset no. in anln1 field.
Also I would like to add that, In me23n for a PO, account assignment category we are entering 'F' for internal order settlement.
Where can i find the link between asset and po no(ebeln) and po item(ebelp)?
Regards,
Rachel
Edited by: Rachel on Aug 11, 2008 7:23 AM

Attach document in Purchase Order

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