Attachement for clearing documents

Hello!
I want in a ABAP program send a SapScript form to the SER archive and the attach the archiv shortcut to the clearing document.
As I understand it, I must only attach the form into the attachmentlist of the clearing document. SAP send the form then the form automatically to the archive.
I tried to debug the standard but do not find somthing there.
And I tried to find a function module with the same result.
Thanks and Regards,
Miriam Gerstacker

I have the same question as you , please tell me if you had known , thanks !
Edited by: HB WANG on Mar 4, 2008 4:08 PM

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Nil balance for cleared document

Hello Experts,
I want o/p like :
Debit     Credit     Balance     Clearing document No
200000               1200000
     200000-     Nil     1200000
100000
     50000-
     25000-     25000
Can anyone plz tel me how to calculate balance so that i can print "Nil" for cleared documents.
Thanks,
Manisha
Edited by: PATIL MANISHA on Aug 5, 2010 8:57 AM
Edited by: PATIL MANISHA on Aug 5, 2010 10:57 AM

Hi,
Please confirm the key field for which you are doing the report. for instance, in your case hope you are considering the document number.
Just sum up the debit & credit value. If it is 0, then assign -nil- to the balance. Otherwise, the amount. In your case -
200000               1200000
     200000-     Nil     1200000
200000 + (-200000) = 0 & hence -NIL.
Regards,
Selva K.

BSAS - BSEG for cleared document

Hi financial abapers,
in table BSAD we have clearing documents for the goods/invoice received account.
In field AUGBL is the doument no. cleared.
But I do not see the fully specified key BUKRS BELNR GJAHR BUZEI for the cleared item.
How to referce it correctly and uniquely?
TIA,
Regards,
Clemens

BSAD has cleared documents.
AUGBL is the clearing document and AUGDT has the business year in it. Company code is always the same as documents company code.
A clearing document has two line items with the balance of all cleared items. The two items mutually clear one another.
The cleared items can be found from FB03 via menu environment - payment usage.
I know that the clearing document number can be found in cleared line item BSEG-AUGBL.
The document number and line item are in BSAS togehther with clearing docuemnt number.
And FYI: BSIS has the same structure as BSAS but AUGT and AUGBL are initial because only open items are in BSIS. If you reset a clearing, the line will move from BSAS back to BSIS.
Regards,
Clemens

How to calculate the amount for cleared documents.

Hi Experts,
I am working on a program and here i need to display the amount for the cleared document.
I have a scenario where there are two financial document related to a single cleared document.
I can get the amount for financial document from BSAK by passing the BELNR value of the financial document and confirm if it is a clearing document by comparing AUGBL value of BSAK with document number of cleared document.
Actually i am not very clear about the process flow of clearing document.
If anyone can explain me the same.

Hello,
Go through this links it will help full
http://help.sap.com/saphelp_sbo2004c/helpdata/en/fd/25f4c6d8888e40a521972d0be5d68b/content.htm
http://help.sap.com/saphelp_45b/helpdata/en/e5/0783e84acd11d182b90000e829fbfe/frameset.htm

Badi for clearing document

Hi,
I'm looking for a Badi/method, user-exit able to
activate when clearing document is processing.
Thank
Alice

Hi
What do you need to do? Perhaps there's a BTE, but you should explain exactly what you would like to do.
Max

BAPI for clearing documents -Using Transaction F-44

Hi all,
Is there any BAPI which can be used for clearing docs using transaction F-44.
I have already seen threads on SDN for the same but couldn't find any BAPI.
Regards
Taranam

I have the same question as you , please tell me if you had known , thanks !
Edited by: HB WANG on Mar 4, 2008 4:08 PM

Attachment for pdf document

in services attachment assignment block is there in that assignment block template button . when user click the template button popup will come
on that popup pdf documents and msword documents is there when i select the msword document tht details will be display in our
attachment assignment block level.pdf document not display what i do ... it shows error

Hi,
Please use business object "BUS1001006" and try. We use "BUS1001006" for URL generation for material.
Cheers,

No FM payment update (VT57) for clearing documents

Hello all,
I have payment updat online active, and I'm trying to post a payment after a FI clearing, but the system is not able to find the invoice posted in FM and create value type 57.
Basically, I'm posting an account payable but still don't know which vendor I must pay in this moment.
FB50:
Debit: Expense (commitment Item 30/3)
Credit: Accounts Payable (Commitment Item 60/3)
Value type 54 is created.
After I find out which vendor I must pay, I'm posting the vendor invoice against the account payable account posted before.
Debit: Accounts Payable (Commitment Item 60/3)
Credit: Vendor (Commitment Item 60/3)
When I make the payment of the vendor, the systems shows two warning messages (FICUSTOM114 and FMUP027) and pays the invoice. Although the payment is ok, as the systems does not find the FMinvoice, the FM reports are inconsistents, the payment is not reflected in FM, and the Value Type 57 (payment) is not posted.
If I post the expense directly for the vendor and pay the invoice, the systems is fine and the Value Type 57 is created.
Did you have this issue before? Waiting for your comments.
Best Regards,
Carlos.

Dear Eduardo,
I'm trying to understand your query above, but I’m confused with your below statement:
"Basically, I'm posting an account payable but still don't know which vendor I must pay in
this moment. FB50"
As per your explanation this is not the system issue, actually you are not following the appropriate process, e.g. if you don't know the vendor, and you must want to pay, which is strange.....
In practical if you don't know the vendor, it’s the situation of Accrued expense: expense is recognized before cash is paid out.
Accrued expense is a liability whose timing or amount is uncertain by virtue of the fact that an invoice has not yet been received. The uncertainty of the accrued expense is not significant enough to qualify it as a provision. An example of an accrued expense is a pending obligation to pay for goods or services received from a counterpart, while cash is to be paid out in a latter
accounting period when the amount is deducted from accrued expenses.
For monthly reporting you have to show this expense, for the month its belongs, so in this case I would suggest use SAP standard functionality Accrual/Deferral and book this entry at month end by T.Code: FBS1, e.g. reporting month is May, then post this entry posting date May 31,2014 and give reversal date 1st of June 2014.
FBS1: Posting Date: 31-04-2014
Debit Expense                      XXXX
            Credit Accrued Expenses (B/S GL)              XXXX
Reversal 1st day of June: 01.06.2014
Execute T.Code F.81 1st day of June, you can schedule it also, then system will read the reversal date form original accrual document and post the following entry.
Debit Accrued Expenses (B/S GL)    XXXX
            Credit Expense                    XXXX
Later on you when received actual invoice, let’s say on 25th of June you received the vendor invoice:
T.Code FB60
Debit Expense XXX
                        Credit Actual Vendor
Then make payment by F.53 or F110, in this way you will have track of your expenses, AP and FM reporting, and I hope there shouldn't be any problem at all, as long as it won't exceed your budget.
Kind Regards
Javed

FBL5N - cleared document display by 'Open at key date'

We are on ECC 6.0 and have recently upgraded from SP9 to SP15 in Financials. The users are saying that the report S_ALR_87012198 (which works the same way as FBL5N transaction) is now displaying the cleared documents differently.
For example, we have the following documents:
- invoice (RV) with posting date 11/01/09 and clearing date 11/20/09;
- payment (DZ) with posting date = clearing date = 11/20/09.
When the users run the transaction or report for Cleared Documents by using Clearing Date 11/20/09, both documents are displayed. However, when the users run the transaction for Cleared Documents by using 'Open at Key Date' 11/20/09 then only invoice (RV) is displayed.
The documentation suggests that 'open at key date' should include items that are open before or on the 'key date'. Also our users are saying that it used to display both documents with 'Open at Key Date' before the service pack upgrade, but, unfortunately, we're unable to verify this.
Could someone with lower version please verify how 'open at key date' option works for cleared documents? And is there any documentation that explains this?
Thank you.

>
NSRobert wrote:
> as the standard sap doesnt display the cleared and open items on "Open at key date"
Thanks for your reply. Just to clarify - there are two 'Open at key date' fields in FBL5N. First field pertains to the 'Open documents' radio-button and second field - to the Cleared documents radio-button. When the users choose 'Cleared documents' and fill in the second 'Open at key date' field, they expect to see the items that are currently closed, but that were open on the specified key date. And SAP does, indeed, display them, just in a rather strange manner (it seems that DZ document is never "open", according to the screen's logic).
It seems that we'll need to write to SAP for clarification, but I was hoping that someone could at least verify whether this, in fact, has anything to do with the support packs.

Edit postDelete postReport this postReply with quote create attachment for

Hello all,
i want to create an attachment for billing document.
i read that i need to run 'SO_DOCUMENT_INSERT_API1' and 'BINARY_RELATION_CREATE' .
but it would be very helpfull to see a code example.
Thanks
Moshe

Davis:
Check in MRP Group settings, Availability Check session, flag activate full confirmation logic. Test activate full confirmation logic.
Regards,
Ricardo

Attaching a PDF document for a Invioce Parking thru FB60 in background

Dear Friends,
I am working on a requirement to build an interface for Invoice posting/Parking.
Transaction used: FB60
Invoice data will be stored in a staging server, same has to be read and posted in SAP. Till posting part i am clear with the requirement. Invoice data will be in a flat file which i can read and store in my Custome table.
But customer is asking to attach a PDF document (which is a kind of supporting document not the invoice data) while doing the posting.
My queries are:
1. How to fetch the PDF files placed in an external staging server.
2. How to attach those files while doing the posting/parking as job is executed in background.
I want to use BAPI BAPI_INCOMINGINVOICE_PARK for parking the Invoice, but where to attach the PDF.
Or can i do BDC to attach the document?
Any info on this is highly appreciated and rewarded.
Thanks,
Simha

Change in requirement..
Hence i am closing this thread.
Regards,
Simha

Attaching a PDF document for a Invioce Parki thru FB60 in background

Dear Friends,
I am working on a requirement to build an interface for Invoice posting/Parking.
Transaction used: FB60
Invoice data will be stored in a staging server, same has to be read and posted in SAP. Till posting part i am clear with the requirement. Invoice data will be in a flat file which i can read and store in my Custome table.
But customer is asking to attach a PDF document (which is a kind of supporting document not the invoice data) while doing the posting.
My queries are below:
1. How to fetch the PDF files placed in an external staging server.
2. How to attach those files while doing the posting/parking as job is executed in background.
I want to use BAPI BAPI_INCOMINGINVOICE_PARK for parking the Invoice, but where to attach the PDF.
Any info on this is highly appreciated and rewarded.
Thanks,
Simha

Change in requirement..
Hence i am closing this thread.
Regards,
Simha

Document splitting: Items for clearing 0010/100062508/2010/001 not found

HI Gurus,
I hava issue with FC valuation. I have done configurtin for FC Valuation of GL A/c i.e, Long Term loan paybles which is created as Open Item management.
It is working fine post the entries at the end of May and reversed the same on 01.06.2010 in development system. i have moved saem request to Acceptance client and testing the same scenario. But i am getting the following error.
"Document splitting: Items for clearing 0010/100062508/2010/001 not found
Message no. GLT0002
Diagnosis
Document splitting cannot perform clearing because it was not possible to find complete splitting information on the items to be cleared (company code 0010, document number 100062508, fiscal year 2010, item 001).
System Response
Clearing cannot be performed and the document cannot be posted.
Procedure
Exclude the affected item from clearing.
It may be that this item was not posted with active document splitting. In this case, this item or document would have to be migrated."
I have checked the docuemnt splitting config . In two systems it was same and doc.splitting was configurated very long back.
Could any one help on the above error
Thanks in advance
PAVAN

Hi Pavan,
Please note the following, the error GLT0002 is normally caused by a change done in your customizing for splitting. Since you mentioned that this is happening for one company code, it seems to be that one change was made only for this company code in your SPRO settings.
For example if you have activated open item managment subsequently on account or another example would be that you posted document prior to activation of document splitting.
Please see section 5 of note 891144:
Items posted while open item management was still inactive in G/L account master data cannot be cleared after open item management has been activated subequently if New G/L document splitting is active.
Therefore, if document splitting is active, open item management should never be activated subsequently on accounts to which documents had already been posted with inactive open item management.
Review note 891144 in full. I believe that this will help you resolve the issue.
Best Regards,
Vanessa.

Document splitting: Items for clearing not found

Dear All,
I have created bank gl without tick of open item management now i have activate OIM & Transcation exisit for the same
I have done it as given below:
1) I have made GL balance Zero by posting an additional entry by F-02 (document type SA)
2) Block the GL for posting
3) though help of programe RFSEPA02 i have done the same.
Now the GL is OIM
Now i have to reverse the additonal entry pass to make GL balance zero
At the time of reverse through FB08 system gives an error massage
*" Document splitting: Items for clearing not found"*
Please any one help to resolve the issue
Thanks
Vijay

Dear Gladys xing
Thanks for your reply,
I have also done the same thing by passing one more entry to create the same balance.
When i am trying to clear open item for the both the extra entry system gives an same error
"Re: Document splitting: Items for clearing not found"
is this possible to clear that open item through F-03
Thanks
Vijay

Reporting for clearing, residual and payment of AR documents

The request is to create a report (ALV) that will show the billing document/accounting document, the clearing document with amount, the residual document with amount and if it is a shortpay.
The BSEG and BSAD tables have been looked at but some cases are not easy to break apart to code.
Is function module available that will generate this information?
Much appreciated!

BSEG provided all the answers, but the coding to get all the required information is tricky and complex.
Start with the invoice document and get the clearing document. This could be a DZ or an AB. If an AB, go back to BSEG and find the DZ using the clearing document. Finally, get residual using the AB where the document is both the clearing document and the document number.
Many variations can exist so be sure to check for business process on how clearing is accomplished.

Attachement for clearing documents

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