Attaching IXOS invoice image (.tiff) in an email

In Invoice approval process, Client is using function module ?SO_OBJECT_SEND? for sending emails to corresponding approvers. In this email they added one hyperlink which calls IXOS server for displaying scanned copy of an invoice. It has been observed that it takes long time to access IXOS server fromASIAregion.
Hence instead of adding hyperlink Client wants to add an image in the same email so the call to IXOS server can be prevented.
Environment: SAP R/3 4.5B

Hi Rashmi,
Did you get any resolution for this?, I'm trying for the same with similar requirement

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Adobe Form print/email - Attach IXOS .tif images via string table param?

I am attempting to create an Adobe Form print/e-mail output for Invoices, with zero, one or many attached pages from the IXOS archive. (TIFF files.) So far I have managed to attach exactly one IXOS image. Now I need to make the number of attached images dynamic.
This is in Netweaver 7.0 / ECC 6.0 ehp 3 / LiveCycle Designer 8.1.
My ABAP driver program is a copy of SD_INVOICE_PRINT01. In pseudocode, I've added:
Logic to identify correct IXOS image.
Logic to extract IXOS image to application server's file system.
OPEN DATASET image.tif FOR INPUT IN BINARY MODE.
READ DATASET image.tif INTO xstring.
CALL FUNCTION 'SSFC_BASE64_ENCODE' EXPORTING xstring IMPORTING string.
APPEND string TO string_table.
CALL FUNCTION form_name EXPORTING attachments = string_table.
The form interface is a copy of INVOICE_INTERFACE (ABAP dictionary-based.) I've added import param. ATTACHMENTS type STRING_TABLE.
In the form's context tab, interface import param. ATTACHMENTS was dragged & dropped onto the context pane, yielding:
- Table ATTACHMENTS
-- Structure DATA
--- Field ITEM.
In Adobe LiveCycle Designer 8.1, I *can* create an image field with binding ATTACHMENTS.DATA[1].ITEM - that prints the TIFF from IXOS just fine.
What *does not* work is placing ATTACHMENTS on the form as a table of image fields. I've tried several combinations - most look like this:
- Table or Subform ATTACHMENTS, binding ATTACHMENTS, repeat for each data item max = 1.
-- Row or Subform DATA, binding DATA[*], repeat for each data item min = 1.
--- Image field ITEM, binding ITEM.
The result is consistently one blank page. No more, no less.
Can anyone help?
Edited by: Eric Hopp on May 12, 2010 12:09 AM

Hello,
I have no experience regarding the table of pictures, but you could try a workaround if you don´t insist of displaying the images. You could attach the pictures as attachments (you know, the little attachments icon on the left in your Reader). The ABAP coding for this can be found in SE38 FP_* and when you check the descriptions you should be able to find the one working with the attachments.
Would be better than nothing I guess,
Otto

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I design websites and know how easy it is to do this on web pages, but in an email I don't know how.
I'm thinking the email would probably have to be sent in html format and then the recipient would have to have their email client set to receive emails in html format.
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Hi,
I'm surprised when you say "fix the image in the appointment", but may I'm too much nitpicking: you should "create the appointment envelop, then get the empty BCS instance, and fix the image into the BCS instance". I explain below.
But, before trying to send an appointment, did you try to send a simple mail with image? (following the indications (i.e. copying exactly the example code!) in the thread I was mentioning above)
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How can I attach an image without the image is in the email body? (using the new mail the Lion)

How can I attach an image without the image is in the email body? (using the new mail the Lion)
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I think your only solution is to zip the image files first and then attach them.
Read this from a site I found:
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Hi check the following program:
REPORT zemail_gm.
*********Variable Declarations *****************************
DATA: gv_form_name TYPE rs38l_fnam, " Used to store the function module generated by Smartform
gv_bin_filesize TYPE i, " Store the file size
gv_pos TYPE i,
gv_len TYPE i,
gv_tab_lines TYPE i.
********Constants *******************************************
Data : gc_text(11) type c value 'Form Output',
gc_tst(3) type c value 'TST',
gc_testing(7) type c value 'Testing'.
*********Work Area Declarations *****************************
DATA: gs_docdata TYPE sodocchgi1, " Data of an object which can be changed
gs_ctrlop TYPE ssfctrlop, " Smart Forms: Control structure
gs_outopt TYPE ssfcompop, " SAP Smart Forms: Smart Composer (transfer) options
gs_otfdata TYPE ssfcrescl, " Smart Forms: Return value at end of form printing
gs_reclist TYPE somlreci1, " SAPoffice: Structure of the API Recipient List
gs_pdf_tab TYPE tline, " Workarea for SAP Script Text Lines
gs_objbin TYPE solisti1, " SAPoffice: Single List with Column Length 255
gs_objpack TYPE sopcklsti1. " SAPoffice: Description of Imported Object Components
*********Internal tables Declarations *****************************
DATA: gt_reclist TYPE TABLE OF somlreci1, " SAPoffice: Structure of the API Recipient List
gt_pdf_tab TYPE TABLE OF tline, " SAPscript: Text Lines
gt_otf TYPE TABLE OF itcoo, " OTF Structure
gt_objbin TYPE TABLE OF solisti1, " SAPoffice: Single List with Column Length 255
gt_objpack TYPE TABLE OF sopcklsti1. " SAPoffice: Description of Imported Object Components
CLEAR : gv_form_name,
gs_ctrlop,
gs_outopt,
gs_otfdata,
gv_bin_filesize,
gv_pos,
gv_len,
gv_tab_lines.
START-OF-SELECTION.
Generate Function Module name
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
EXPORTING
formname = 'ZPDF_G'
IMPORTING
fm_name = gv_form_name
EXCEPTIONS
no_form = 1
no_function_module = 2
OTHERS = 3.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning values to Form Control Structure and Form Composer
gs_ctrlop-getotf = 'X'.
gs_ctrlop-no_dialog = 'X'.
gs_outopt-tdnoprev = 'X'.
Getting the OTFDATA
CALL FUNCTION gv_form_name
EXPORTING
control_parameters = gs_ctrlop
output_options = gs_outopt
user_settings = 'X'
IMPORTING
job_output_info = gs_otfdata
EXCEPTIONS
formatting_error = 1
internal_error = 2
send_error = 3
user_canceled = 4
OTHERS = 5.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning the OTFDATA to OTF Structure table
CLEAR gt_otf.
gt_otf] = gs_otfdata-otfdata[.
Convert the OTF DATA to SAP Script Text lines
CLEAR gt_pdf_tab.
CALL FUNCTION 'CONVERT_OTF'
EXPORTING
format = 'PDF'
max_linewidth = 132
IMPORTING
bin_filesize = gv_bin_filesize
TABLES
otf = gt_otf
lines = gt_pdf_tab
EXCEPTIONS
err_max_linewidth = 1
err_format = 2
err_conv_not_possible = 3
OTHERS = 4.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
Assigning the Description of the object sent in the mail
CLEAR gs_docdata.
gs_docdata-obj_name = gc_tst.
gs_docdata-obj_descr = gc_testing.
Assigning the email id to Structure of the API Recipient List table
CLEAR : gt_reclist, gs_reclist.
gs_reclist-receiver = w_id. " Here give the mail ID
gs_reclist-rec_type = 'U'.
APPEND gs_reclist TO gt_reclist.
Passing the SAP Script text lines to SAPoffice: Single List with Column Length 255 table
CLEAR : gs_objbin, gs_pdf_tab.
LOOP AT gt_pdf_tab INTO gs_pdf_tab.
gv_pos = 255 - gv_len.
IF gv_pos > 134. "length of pdf_table
gv_pos = 134.
ENDIF.
gs_objbin+gv_len = gs_pdf_tab(gv_pos).
gv_len = gv_len + gv_pos.
IF gv_len = 255. "length of out (contents_bin)
APPEND gs_objbin TO gt_objbin.
CLEAR: gs_objbin, gv_len.
IF gv_pos < 134.
gs_objbin = gs_pdf_tab+gv_pos.
gv_len = 134 - gv_pos.
ENDIF.
ENDIF.
ENDLOOP.
IF gv_len > 0.
APPEND gs_objbin TO gt_objbin.
ENDIF.
Filling the details in SAPoffice: Description of Imported Object Components table
DESCRIBE TABLE gt_objbin LINES gv_tab_lines.
CLEAR gs_objbin.
READ TABLE gt_objbin INTO gs_objbin INDEX gv_tab_lines.
IF sy-subrc = 0.
gs_objpack-doc_size = ( gv_tab_lines - 1 ) * 255 + STRLEN( gs_objbin ).
gs_objpack-transf_bin = 'X'.
gs_objpack-head_start = 1.
gs_objpack-head_num = 0.
gs_objpack-body_start = 1.
gs_objpack-body_num = gv_tab_lines.
gs_objpack-doc_type = 'PDF'.
gs_objpack-obj_name = 'ATTACHMENT'.
gs_objpack-obj_descr = 'test'.
APPEND gs_objpack TO gt_objpack.
ENDIF.
Sending the Form Output in the PDF format to email
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = gs_docdata
put_in_outbox = 'X'
commit_work = 'X'
TABLES
packing_list = gt_objpack
contents_bin = gt_objbin
receivers = gt_reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ELSE.
WRITE 'Sent Successfully'.
ENDIF.
SUBMIT rsconn01
WITH mode EQ 'INT'
AND RETURN.
END-OF-SELECTION.
Regards,
Rock.

When I attach a document and send as an email, non apple users can not open it?

For my business I have to send invoices to customers, When I attach the invoice to an email non apple uses can not open the file? why is this.
I have tried to copy and paste the invoice to body of email and when they get it it appears as a question mark in a box?
how can I fix this?

Couple of thoughts.
When you have the Mail compose window up, there should be a row of icons along the top right side. One of these is a paperclip for attachments. Click it, and check the Send Windows-Friendly Attachments. This will help for non-Mac Mail recipients. Ultimately, it will be their email system, and how it is configured that will determine how their attachments arrive — not you.
Send your invoices as PDF, not Pages, or Word content. Since you don't mention your operating system or release of Pages, I will cover the bases here:
Pages '09
One can use the Share menu to send a PDF via Mail. It does the export to PDF, opens Mail, and attaches the PDF. (Broken in Yosemite).
File ▸ Export ▸ PDF…, and then drag/drop the PDF into a Mail compose Window. If document size, right-click on it and choose View as Icon.
Pages v5
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Hi, I just found some hints about it:
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You can assign a document type in paper to each document type from all societies.
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- Check the SRM workflow, if appropiate, I mean, if you use it.
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The scanned documents are stored in an external storage system and linked to the relevant R/3
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Edited by: Jose Fernando Sanchez Enciso on Apr 26, 2011 3:19 PM
Edited by: Jose Fernando Sanchez Enciso on Apr 26, 2011 3:27 PM
Edited by: Jose Fernando Sanchez Enciso on Apr 26, 2011 3:28 PM

Attaching IXOS invoice image (.tiff) in an email

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