Attachment to Mail step in workflow

Hi All
I have to create a attachment to the standard mail step , for that i have created a object of type SOFM and sent it back to the workflow conatiner ATTACHOBJECTS and later this element is binded to ATTACHOBJECTS of the mail step conatiner element but it is not getting attached.
after refferring some threads I have come to know that we need to pass it to the multiline element _ATTACHMENTS of the mail step.
So i have done the binding between ATTACHOBJECTS ---> ATTACHMENTS of the mail step then it is going to error state
and the error is "DOCUEMNT <FOL33XXXXXXXEXTXXXX73> COULD NOT BE SENT"
Thanks & Regards
Pavan

Hi Rick,
I've checked all the settings and everything is fine.
The problem is with sending attachment.When we are sending mail without attachment, it is working fine.
Also attachment is getting generated perfectly.I can see the attchment at work item of mail send through SWI1.
One more point I want to add that attachment is in pdf format.
Thanks & Regards,
Anirban

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Regarding runtime error ehile execution of Mail step in workflow

Hi all when i execute mail step in workflow i am getting following error-
SQL error in the database when accesing a table.
How to correct the error
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   Internal call code.........: "[RSQL/INSR/ARFCSDATA ]"
   Please check the entries in the system log (Transaction SM21).
   If the error occures in a non-modified SAP program, you may be able to
   find an interim solution in an SAP Note.
   If you have access to SAP Notes, carry out a search with the following
   keywords:
   "DBIF_RSQL_SQL_ERROR" "CX_SY_OPEN_SQL_DB"
   "SAPLARFC" or "LARFCU03"
   "END_TRANSACTION_NONE_LOCAL_UPD"
   If you cannot solve the problem yourself and want to send an error
   notification to SAP, include the following information:
   1. The description of the current problem (short dump)
      To save the description, choose "System->List->Save->Local File
   (Unconverted)".
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Please guide.
Thanks.

Hi Sanjay,
Firstly are you using Send mail Activity or are u calling Fm SO_DOCUMENT_SEND_API1.
Well I suppose u are calling the FM, in that case just check the data that you are fetching before calling this FM. This error is related to sql query so check your select statements used before sending mail.
Hope this helps.

How to send mails in HTML format from the send mail step of workflow?

Hi,
I have a requirement where I need to send mails in the html format from the send mail step of the workflows.
But what I found out that the html tags are not renderd and as such the output is in plain text.
I know that there is an alternative of using an activity step and use my own custom code from within there,But due to certain business constraints, I need to use the send mail step only.
My SCOT settings are all right.
Please let me know how it can be done.
Thanks,
Samrat.

Samrat,
It can't be done, you have to use your own activity step.
What are these constraints that refrain you from doing that?
Rgds,
Patrick

SEND MAIL STEP IN WORKFLOWS.

hi gurus,
The send mail step sends a notification to the sap inbox of the user. This step works fine in a client, whereas it fails in another......I am not aware of the reason.
Regards,
Sukumar.

hi,
please check the agent finding rule is failed in the log or the background job is scheduled properly inorder to schedule or delver the mails using the transaction : swnconfig if it EP 5.0 or above.
if it is issue with the workflow like buffer problem, then try this technique
You have changed your workflow template in client 000. If you look to the workflow definition in another client with SWDD, then you see the newest version as just maintained in client 000. But at runtime, the old (former) version of the workflow definition is used.
Cause:
When activating a workflow template, then also some client specific data is replicated from client 000 to the other clients. In this replication there is currently an error. I just talked to a workflow colleague. The problem we have observed seems to be just the tip of an iceberg ... . They are working on the issue(s) related to this.
Workaround:
Execute function module SWD_WFD_REPLICATE_FROM_9999 in the client, you need to have the newest template definition. Enter your workflow template ID (with pattern "WSxxxxxxxx") in parameter IM_TASK and execute. Make sure that you do not lock the template in SWDD.
Then you also (may) need to execute transaction SWU_OBUF to synchronize the buffer
i hope this answers your query.
Regards,
Saujanya

Mail step in workflow is in infinite loop.

Dear All,
I have created a workflow with deadline monitoring feature.In the workflow created,I have defined a mail step in a loop with loop condition priority = 8 and three minute for deadline.When the workflow gets triggered , the mail step is in infinite loop and as a result the recipient is receiving the mail every three minutes once.
Now I want to stop the workflow from infinite loop.Please provide me the solution for which I will be grateful.
Thanks and regards,
Pari

Maybe you should check the thread you created unde the user Vijay Kumar [here.|need to kill the dead line menotoring;
Regards,
Martin
Edited by: Martin Nooteboom on Jul 7, 2008 3:43 PM
I see Mike also noticed and locked the other thread. Thanks Mike.

Send mail step of workflow

Is it possible to create a new task for the send mail step of the workflow instead of using the standard task TS45308726-send mail?

Hello Binil,
I can't see why you would want to create another task. This task should be able to provide you with all you need.
Any way, it is definitely possible. All you have to do is to create a method in a class that will send the desired e-mail. Inside this method you can call any send e-mail function module (for example, SO_SEND_OBJECT or SO_OBJECT_SEND - I'm not sure of the order, but you should be able to find it). After that generate a task that calls this method (using transaction PFTC).
After that, you can insert this newly created task into your workflow template.
Regards,
Abdullah

Workitem in attachment of outlook mail sending from mail step in workflow

Hi Expert,
Presently i am sending a mail to approver of PO to external ID to inform that he has received a workitem in SAP in Box please login into SAP system and Approve the PO....
But now requirment has changed .
They need this workitem in attachment of the mail i am sending to approver. approver click on that attachment it automaticly direct to sap system to the transaction ME21N to approve PO.
Please guide to achive the new requirment..
Deepanker Dwivedi

There are two ways of doing this stuff...if you are running on WAS 6.4 or above then use second one.
First method:-
Schedule the program RSWUWFML2 as per your requirement. This will route the workitem links to the external mail id like outlook from user can log into sap and approve or reject the workitem.The SCOT should be configured to send and recieve external mails.
Second Method:-
U can use extended notifications for approving the workiten from the outlook or any other extrenal mail id.
The basic configuration required is expalined in these two links
[http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/frameset.htm|
[/people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox ]
Please revert back if you require further inputs.

Change in sender name of mail sended through workflow

Hi All,
I have requirement where we want to chage the sender name decription for mails which are going through workflow.When we send mails through send mail step in workflow it is taking sender decription name automatically as "GSAP E1B WORKFLOW SYSTEM".
I have to change this decription to "OSIRIS Invoice". Is there any way to change sender name?
We are using SENDTASKDESCRIPTION method of SELFITEM object in send mail step.
Any help on this regards will be grate help...
Regards,
Rahul

Hello Rahul,
here, the sender's name is the user's name of the background user performing this task, i.e. usually WF-BATCH.
If you do not have any other workflow scenarios running that could interfere here you could possibly just change that user's name.
Otherwise you have to re-program the sendmail step to specifically set the sender description.
Best regards,
Florin
P.S: Workflow issues have a separate forum:
SAP Business Workflow

Send mail to external address using send mail step.

Hi all,
I have one question.
In a send mail step of workflow, when the recipient type is a Organizational Object and Org Unit, the mail is only sent to workplace? I would need to send the mail to external address from all users of Org Unit. Is possible it?
Thanks
Regards,
David.

Hi,
1) In the Recipient type select the E-Mail address from the drop down
2) And give the email id (in the text box)
3) Then save & test it.
4) Once it execute goto t.code SOST and see the email entry.
5) If entry not found, the SCOT settings is not done then check with Basis Team
6) If found, select it and execute.
7) And check you email
Regards,
Surjith

PDF File in Mail-Step Attachment using SOFM is corrupted

Hi,
i have a Problem while sending a PDF by unsing a SOFM Object for attachment in workflow. I tried my own implementation
and a copy of this [SOFM instance for attaching--urgent]
I both cases the Workflow sends a mail successfully. There is also an attachment in mail a PDF File! My Problem is: When I try to open it using the Acrobat Reader it is telling me the file were corrupted ....
What can I do any suggestions ?
P.S.: After converting Spooljob to Bin Stream i tried to download the file by using function module "GUI_Download" and this works so i think there is a problem in the sofm part ...
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regards
Matthias

Hey,
for the ones who are interested in my solution:
The SAP Function Module SWL_SOFM_CREATE_WITH_TABLE calculates the wrong Bytecount. 160 Bytes where missing so the acrobat reader can't read.
regards

Send mail step in local workflow

Hi Experts,
I have inserted a send mail step in my local workflow. But while executing the workflow rather than sending mail my workflow stops with status In process in send mail step. In graphical log its displaying as "No agent found" for send mail step. But i have assigned workflow initiator as agent. But other than send mail if i use other steps like user decision or activity in local workflow, wokflows proceeds with execution and sets to status completed. Should i not use send mail in local workflow step?
Things i have done:
1. I have mail workflow as general task from PFTC.
2. Tried with SWU_OBUF
3. Correctly assigned WF_INITIATOR as expression for send mail.
Kindly help me in this regard.
KR,
S Bharath

Dear Bakker,
Sorry for the confusion. In send mail I tried with 2 options,
1. I directly gave expression as WF_INITIATOR
2. I created a workflow container element with type SWHACTOR and assigned a user id as initial value.
In both cases I am not getting send mail icon and status mail sent (one that usually comes for a send mail step in log) but instead i am getting an activity icon displayed with status ready. But there is no agent icon displayed (usually we click this to find the assigned agent). So the status of the workflow remains as In process.
KR,
S Bharath

Regarding Mail step in a workflow.

Hi All,
I have a Mail step in the work flow and the mail needs to be send to all people in a particular position. But the position number is not a static one it is determined dynamically in back ground step and is available in an element of the workflow container.
The problem is when i choose position in the Agents i am not able to assign the workflow container element.
The WF container element refers to: SWHACTOR-OBJID
Could anyone please tell me the solution.
Points are definite.
Thanks & Regards,
Goutham.

Hi Umang,
Thanks for your reply. I have 2 doubts about this.
1.) Is it fine if I change the event of this standard workflow itself. i.e. from RELEASESTEPCREATED to RELEASED ?
2.)If I create a customised workflow & if I change the event from RELEASESTEPCREATED to RELEASED then will it send the mail to PO releaser for each release, because the current process to send mail to each releaser is a must, only the confirmation for each PO reelase should be stopped.
Please suggest .

Workflow : Mail Step Problem

Hi,
I am getting a peculiar problem with Mail step. I am getting the following ERROR :
<i><b>Work Item XXX Object YYY method SWW_BI_EXECUTE_S cannot be executed</b></i>
What could be the problem?
All the containers are properly BINDED are getting passed to the Mail Step.
Regards,
Raja Sekhar

If you are using the standard Selfitem.SendTaskDescription method and are getting the error, one or more of the values being passed could be wrong. Check if Workflow technical log has more info on the error.
Cheers,
Ramki Maley.

Logo in send mail step - workflow

Dear Experts,
I'm using send mail step for sending mails from workflow to external mail id's in workflow, i need company logo in the same is it possible to do, or suggest me how to do on this issue.
Thanks and Regards,
Thirukumaran. R

Hi Sunil,
I assume that the login ID is SUNIL and the expression is fetching the 'US' appended value as USSUNIL.
Please check the datatype of the fetched value. It should be WFSYST-AGENT.
Regards,
Saumya

How to send Formatted text in send mail step

Greetings
I need to send a formatted email in the send mail step of WF, however I don't se any option to change the font/size/color etc. Currently the email body contains only simple text.
Appreciate your quick response.
Thanks

>
Weise, Roman wrote:
> Hello Manas,
>
> sending a formated email with a standard mail step will not be posible as far as i know. in general sending formated emails only makes sense if you can be sure that you are in a completely consolidated environment, e.g. a company where everyone uses the same mail client with a configuration ensure through a company pc template. if you try to send formated mails to heterogeneous environment you won't be happy as email clients / web mail providers are so different that you will be busy triying to get an acceptable layout for eternity (i deal a lot with mail sending to externals and always have these discusions with my customers).
>
> If you are sure you have a consolidated environment you could try to send a smartform through a functional method in a workflow. smartforms allow a high flexibility in layout. If you want to try this option i can give you additional help on the implementation.
>
> Best Regards
>
> Roman Weise
Hi Roman,
I have the same issue and I'm in a consolidated environment. I'd like to know if sending through a smartform will produce an e-mail message with attachment or just a text mail and the steps required to do so.
thanks in advance
Stefano

Attachment to Mail step in workflow

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