Attachment transfer from EBP V 5.0 to Backend SAP R/3

Hi,
We are going to activate the above functionality for our Classic Scenarion of implementation. In this regard,could anybody of you answer to my below given points in order to start working upon this and if possible ,please send the step wise implementaion of the functionality i.e. Transfer of Attachments in EBP V5.
Need to define the following:
1.How is the attachment sent to the suppliers? As a pdf document? Or an attachment in the mail?
2.How do we handle attachments to integrated suppliers?
3.What formats are applicable in the attachment? (.xls, .doc, .ppt, .mpp, other?)
4.How are attachments stored? In EBP? In SAP?
Thanks in advance.
Pranab

Hi
Which SRM version are you using ?
Help link To setup attachmnets in SRM
http://help.sap.com/saphelp_srm50/helpdata/en/f7/92dd3e6ecb1f39e10000000a114084/frameset.htm
1.How is the attachment sent to the suppliers? As a pdf document? Or an attachment in the mail?
Ans - Attachment can be in any format depending on SPRO settings (generally pdf documents).
2.How do we handle attachments to integrated suppliers?
Ans - See the links above and below
Q3.What formats are applicable in the attachment? (.xls, .doc, .ppt, .mpp, other?)
Ans - Any valid format defined in the system. See the links above and below
Q4.How are attachments stored? In EBP? In SAP?
Ans - In EBP system, attachments are stored on Application server.
Please go through other relevant details ->
Document for all type/extn can be stored provided their extension is mentioned in DC10 and DC30. And they are stored on Application server.
Transaction codes
DC10 - create a Document type for SRM
DC30 - Maintain all relevant extensions
In order to store shopping cart attachments in the backend system, you must first activate the transfer by creating an active method and by setting the indicator for parameter in BAdI .
Then you must configure the R/3 Document Management System (DMS) in transaction DC10:
Steps ->
1. Create document type SRM. Note that no flag is set in any of the columns.
2. Double click in the detail view to define the new Doc. type desc. = SRM Documents.
Set the Use KPro indicator.
Enter 1 in the Number assignment field.
Enter an internal number range interval. You can use an existing interval or
create a new one in transaction CV90. The internal number range must be used,
because the GUID of the SRM attachments has more digits than the number in
the backend system.
Maintain the number exit. The number exit is a program exit for document
number. It controls number assignment and version numbering for documents.
The default setting is MCDOKZNR. If you want to control the number assignment
or the version increment via a USER_EXIT, then you have to replace the
program MCDOKZNR with a company-specific program. You can find further
information in the field help for number exit.
In the screen area Field selection enter in the field Document Status.
3. Go to the Dialog Structure and double-click on the entry Define object links. Define the
new object links EKPO and EBAN. Maintain object link descriptions for EKPO
(Purchase order item; Scr.no. 248) and EBAN (Purchase req. item; Scr. no. 247)
4. Define the workstation application in transaction DC30.
All required file types should be included in this list.
Transferring Attachments (optional)
This is offered in SPRO itself. You can set up Web servers for exchanging documents. To do this you can define the following types of publishing:
Publishing Internally
This is the exchange of documents between systems that belong to your own area of responsibility (intranet).
Publishing externally
This is the exchange of documents with partners who should be given external access (from the extranet) to their own data.
If the publishing settings for external and internal access are identical, you can use a single Web server for exchanging data.
SPRO->Supplier Relationship Management->SRM Server->Define Setting for Attachments.
Related links ->
Re: Sending attachments from SRM to SAP Purchase Requisition
Re: redirect the shopping cart attachment from ebp doc server to file net serve
Re: Attachments in PR and PO
Re: Storing attachments
Re: Set up attachments for Purchasing docs
Re: Bringing attachments over to R3
http://help.sap.com/saphelp_nw04/helpdata/en/d6/205cfcc3b6bd44842866b2945dd869/content.htm
Internal & External Attachments
Re: Documents attachments in scenario standalone
Do let me know.
Regards
- Atul

Similar Messages

DMS configuration for attachement transfer from SRM to R/3

Hi,
SRM 5.0
R/3 ECC6.0
Scenario : SRM SC attachment transfer to PR in R/3
I have done the DC10 and DC 30 configuration in R3
BADI BBP_CREATE_REQ_BACK is implemented
The attachement transfer is not happening to R/3
can someone let me know the necessary DMS configuration to be done in backend system and some steps to validate the SRM configuration i have already done
Thanks
Jayesh

Hi
Please refer to the links below ->
Re: Attachments in PR and PO
Re: Sending attachments from SRM to SAP Purchase Requisition
Re: Transfer SC attachment from srm 5.0 to backend R/3
Re: Attachments to backend
Re: Attachments in PR and PO
Re: URL vs. document attached in back end EBP 4.0 Classic/4.7 E
http://help.sap.com/saphelp_47x200/helpdata/en/41/648838ab4e8a11e10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/49/b32640632cea01e10000000a155106/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/d6/806c39917d423ee10000000a11402f/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/9b/c2b9375e62545ce10000009b38f889/frameset.htm
Do let me know incase you still have any queries.
Regards
- Atul

Attachment transfer from PR to PO

Client requirement was that the attachments in purchase requisition should get transferred to PO automatically, whenever the PO is created with reference to the PR
We have written a program for such automatic transfer of attachments and tested, it was working fine.
Now the problem is that in production sometimes the attachments are not getting transferred to PO.
There is no specific pattern of this issue. That means sometimes the attachments are transferred to PO but sometimes they are not.
We hve already checked following points.
1. Tried to replicate the issue in test environment but in test environment we are not getting any problem. The attachments are
transferred successfully in test environment.
2. There is no change in process of creating the PO by user
3. The attachments in PR are attached in ME51N and sometimes ME52N, but the issue occurs for both types of attachments
4. There is no security role change for the users.
5. We tried asking the user to change the computer that he is using (Although it doesnt looks very logical).
6. The issue is not relevant with any document type
Please let me know if you have faced any similar issue OR if you can think of any different reason for this issue
Thanks,
Yogesh

Hi Guys,
We have a requirement to to transfer the attachments from PR to PO , and as per SAP Note 1140398 there seems to be a BADI that needs to be implemented. Can anybody help us to get the badi name that must be implemented.
Thanks in advance for your quick response.
KR
Mahendra

Attachment transfer from E Rec to PA

Hi Experts,
While doing data transfer activity we also want to transfer attachments for a candidate from E Rec to PA. We are using ECC 6, EHP 7 E Recruiting.
Currently we are transferring the data part only but now attachment transfer is also a requirement through Data transfer activity only from E Rec.
Pl guide.
Regards
Puneet

It's not in the standard so you'll have to create it yourself (for example with a z function).
A possible way to store the attachments is for example using Digital Personal File (DPF)
Digital Personnel File (DPF) - HR Administrative Services (PA-AS) - SAP Library

Attachment transfer from SH (SRM) to PReq (R/3) failed in one instance

Dear Expers,
in SRM 7.0 Classic, I have come accross the following problem with the transfer of the attachments from the SRM Shopping Cart to the R/3 PREq:
This functionality is normally working absolutely fine but now there was one instance observed, where the attachment as such did not get tranferred from SRM to R/3.
In the PReq, that was created from this shopping cart in R/3, the document number for the attachment got created by the DMS, but if i look into the attachment window, than the actual file is not there.
I have checked the other R/3 documents before and after this one PReq and in those documents, the trasfer of the attachment worked fine.
Can anyone think of a reason for this unexpected behauviour?
Thank you very much.

Hi,
it is assumed, that at the certain point of time, when the PReq was creating from the Shopping cart, the document repository for attachem (KPRO) was down in R/3. I assume, that that was the reason for this one time unusual behaviour.
Thank you.

Attachment transfer from SC to PO

Hi Everyone,
We have a requirement of transferring the attchments attched in SC to the PO or PR, i.e. to follow-on documents being created.
We are using SRM 7.0. Can anyone pls guide what are th steps for that. Is it a customization or we need to customize via a BADI.
I have found out that the documents can be transferred to PO from SC using DMS. Does anyone have a guide or document that can help me to configure the steps for the same???
Pls help.
Thanks & Regards,
Bhakti
Edited by: bhakti joshi on Aug 26, 2010 1:08 PM

Hi Jagadish,
you must configure the R/3 Document Management System (DMS) in transaction
DC10:
1. Create document type SRM. Note that no flag is set in any of the columns.
2. Double click in the detail view to define the new Doc. type desc. = SRM Documents.
Set the Use KPro indicator.
Enter 1 in the Number assignment field.
Enter an internal number range interval. You can use an existing interval or
create a new one in transaction CV90. The internal number range must be used,
because the GUID of the SRM attachments has more digits than the number in
the backend system.
Maintain the number exit. The number exit is a program exit for document
number. It controls number assignment and version numbering for documents.
The default setting is MCDOKZNR. If you want to control the number assignment
or the version increment via a USER_EXIT, then you have to replace the
program MCDOKZNR with a company-specific program. You can find further
information in the field help for number exit.
In the screen area Field selection enter in the field Document Status.
3. Go to the Dialog Structure and double-click on the entry Define object links. Define the
new object links EKPO and EBAN. Maintain object link descriptions for EKPO
(Purchase order item; Scr.no. 248) and EBAN (Purchase req. item; Scr. no. 247)
4. Define the workstation application in transaction DC30.
All required file types should be included in this list.
5. Activate Document Transfer
SPRO> Integration with other mySAP.com Components> Supplier Relationship Managemen> Message Control> Activate Document Transfer --> Execute
6. Assign the Document Type Define earlier and the Category to the Object type ex: BUS2012 (PO)
Ensure that you maintain a relation between BUS Object/ DMS Document Type/ Category.
Note: Check XML Monitor, make sure the attachment exist in Binary format.
Let me know if any questions!
Thanks
- netaji Gummadi

Attachment transfer from IR to ISO

Hello Friends,
We have to transfer the attachments from Internal Requisition (IR) to Internal Sales Order (ISO).But it does not happen automatically as it does in while autocreating PO from requisition.
Is there any way in Oracle to achieve it? what could be the possible solution?
We are on 11.5.10.2.
Thanks a lot.
Regards,
Amit

Hi Amit,
I don't think this feature is available. May be you have to create the customization to do it. Try customization the Order line/header the workflow to copy the attaching from IR to SO.
Regards,
Praveen

Data transfer from EBP to external systems

Hello everyone....am in a tizzy regarding BAPI's and IDOC's.Can someone clear my doubts please??
Interface concept of R/3 is based on two strategies--RFC and IDocs.
1.]When sending(to R/3) Purchase Order via RFC--Does this mean the PO is transferred by/as a BAPI??
2.]And ALE mechanism is used to transfer IDOCs.Doesn't the ALE use RFC destination to distribute documents?Then why isn't IDOC/ALE referred to RFC like a BAPI?
3.]Is this statement correct:loosely coupled applications(MM,SD,PP etc) are tightly integrated because of ALE??Is the integration of various modules due to ALE or a central Database or both??
4.]Can a BAPI be used to communicate with non R/3 systems say send a PO to the vendor?
5.]Where does XI feature in all the above??
Thanks
Priya

Hi Priya,
A lot of questions, but there are not specific to SRM, General to all SAP Components. Let me try to answer what i can and know.
1. When sending(to R/3) Purchase Order via RFC--Does this mean the PO is transferred by/as a BAPI??
Yes. PO is transferred by/as a BAPI.
2. ALE use RFC destination to distribute documents. There are two kind of ALE Processes.
a. Synchronous - Use RFCs or BAPIs.
b. Asynchronous - IDocs
Since ALE use RFC destination, it does not mean they use BAPI.
RFC destination is Remote System you want to reach.
What you use to carry the data that you decide is it a IDoc or RFC or BAPI.
How do you want the response from Remote System that you decide by Synchronous or Asynchronous.
3. Is this statement correct:loosely coupled applications(MM,SD,PP etc) are tightly integrated because of ALE??
No
Is the integration of various modules due to ALE or a central Database or both?? They are thru Integration touch points thru program logic in the back.
4. Can a BAPI be used to communicate with non R/3 systems say send a PO to the vendor.
Yes.
5. Where does XI feature in all the above.
XI is mapper, translator with Business Partner Network(BPN),EAI tool.
One Simple Ex.:
Your PO should turn into Sales Order into Vendor SAP system, then Vendor can do their backend ERP process using that Sales Order. Vendor can send Acknowledgement, Confirmation and Invoice from their system, inturn will be translated into your system on your PO.
XI sit between any systems and works. It uses XML as communication language.
Thanks,
Jay

Transfer PO from EBP to SUS (one client)

Hello,
We have EBP and SUS in the same client (SRM 5.00 SRM server 5.5).
We are trying to transfer PO from EBP to SUS.
I am searching an answer to the subsequent questions:
1. How should be started the PO transfer from EBP to SUS? We know that this transfer is made with XI and PurchaseOrderRequest_Out PurchaseOrderRequest_In interfaces but what event should start PurchaseOrderRequest_Out interface? We know that PurchaseOrderRequest_Out interface is also started by EBP output process instead of printing, should we use this functionality to start this transfer?
2. We have tried to set the process using the output message (instead of printing) but the PurchaseOrderRequest_In interface gives us this error:
An error occured within an XI interface: Exception occurredA:BBP_BUPA:263 -Ordering party has to be a company
Programm: CX_BBP_BD_ERROR===============CP; Include: CX_BBP_BD_ERROR===============CM002; Line: 57
We cannot use transaction BBP_SUS_BP_ADM because EBP and SUS are in the same client (we receive this error: If SUS and EBP are in same client, create the company in EBP) and in EBP the ordering party business partner is already a company (if we make a search for Purchasing Company in transaction Manage business partners we can find the ordering party business partner). We have also run BBP_SP_COMP_INI transaction for this purchasing company business partner.
Any suggestion?
Thank you for your help.
Marco.

Hi
These are few transactions available in SRM 5.5 system related to SUS.
Transactions Description
BBP_NUM_SUSASN Number Range Maintenance: 'SUSASN'
BBP_NUM_SUSCF Number Ranges Maintenance: 'SUSPO'
BBP_NUM_SUSINV Number Ranges for 'SUSINV'
BBP_NUM_SUSPCO Number Ranges for 'SUSPCO'
BBP_NUM_SUSPO Number Ranges Maintenance: 'SUSPO'
BBP_SUS_BP_ADM Manage Business Partners
BBP_NUM_SUSPCO Number Ranges for 'SUSPCO'
BBP_NUM_SUSPO Number Ranges Maintenance: 'SUSPO'
BBP_SP_COMP_INI Replication of Companies and Empl.
BBP_SP_SUPP_INI Download Vendors for Service Portal (Replicate Vendors)
BBPPCO_PO Purchase Order Confirmation: Call PO
BBPPO01 Purchaser Cockpit
BBP_CTR_EXT_PO Display Contract from PO and SOC
BBP_NUM_PO Purchase Order Nr Range Maintenance
BBP_NUM_SUSPO Number Ranges Maintenance: 'SUSPO'
BBP_PD_PO_ERRORLOG Starts Entry Screen for Error Log
BBP_POC Process Purchase Order
BBP_POC_DISPLY Display Transaction for the PO
BBP_POC_EDIT Change Purchase Order
BBP_PO_ACTION_CONF Configure Action Conditions
BBP_PO_ACTION_DEF Define Action Profiles
BBP_TRIGG_PO Output Control Purchase Order
Please try them out.
When you are facing the problem, please elaborate with steps ?
Hope this will help.
Please reward suitable points.
Regards
- Atul

Transfer attachment document from purchase Requisition(ME51n,ME52n) to Purc

Hi
How to do Transfer attachment document from purchase Requisition(ME51n,ME52n) to Purchase order(ME21n,ME23n).

Hi Muthu,
I understand that it is possible to bring attachments from ECC to the SRM system for the new release.
However, I have a slightly different question.
If I want to bring in requirements from a legacy system to SRM 7.0 system directly, what is the feasability of the same? If I have an attachment linked in the legacy system, then is it possible to bring it in SRM 7.0 system directly or will I be forced to route it to ECC 6.0 and then use the Plan Driven Procurement scenario for getting it into SRM?
Regards,
Abhilash

Vendor transfer from mm to sus and ebp to sus

Hi,
I have two scenarios.
1. Plan driven procurement
2. mm-sus scenario
For plan driven procurement I have transferred the vendor from r/3 to ebp using bbpgetvd and ebp to sus using xi.
Now vendor can login to sus and do the biding. But in case of mm-sus scenario whether I need to transfer the vendor again using we14? Please suggest how to proceed vendor transfer incase if we have bidding in sus and po display in sus from r/3 not from ebp.
Vendor can be the same for both the scenario.
1. Plan driven procurement - PO will be in EBP
2. mm-sus scenario - po will be there only in R/3
Regards,
Natchiappan.M

Hi,
I dont think vendor replication is needed. Did you try and test the MM-SUS scenario. Is there any error message that you are getting?
Regards
Azad

BU_RELNR error while transferring a vendor from EBP to SUS

Hi experts,
We have EBP on one client and SUS on abother client on the same server. SRM 5.0 and (srm server 5.5) and XI 7.0 (PI). We could succesfully import the scenario of service procurement with supplier enablement and we are going with Extended classic scenario.
All the XI settings are done properly and we could send the vendors from EBP to XI. there is a problem in the inbound XML messages when it is creating a BP in SUS. The no. ranges are maintained properly in SUS and the No. range Grouping done si fine.
01) We have an error in the SUS in the SXI monitor telling that:
We found the BU_RELNR in the table NRIV is set as external and there is no table maint. for this. We cannot uncheck external indicator.
<?xml version="1.0" encoding="utf-8" ?>
- <nr1:StandardMessageFault xmlns:nr1="http://sap.com/xi/SRM/Basis/Global">
- <standard>
<faultText>An error occured within an XI interface: Exception occurredA:R1:735 -Number range interval 01 for number range object BU_RELNR incorrectly maintain. E:BBP_BUPA:060 -Error while trying to create contact person. Inform system administration Programm: CX_BBP_BD_ERROR===============CP; Include: CX_BBP_BD_ERROR===============CM002; Line: 57</faultText>
</standard>
</nr1:StandardMessageFault
02) We are not using the bidding functionality in EBP as we are going with e-sourcing. Hence, we will have to replicate vendors from R/3 to EBP. We set the standard communication as XML/XI and make as a portal vendor in EBP in manage business partners in the web transaction. Do we need to create contact persons in EBP and then transfer to SUS? Will it send an automatic mail regarding the login details to the user?
03) Or do we need to create contact persons in SUS. Will it send an e-mail to the vendors from SUS?
Thanks in advance,
DV

Alex,
The issue to which you have replied is to do with the namespace in XI mappings. The standard content seems to have a bug when it got imported into the configuration.
Coming to the e-sourcing, SAP is giving phase wise integration with ECC and SRM. The roadmap is already SAP has delivered the xi content for E-sourcing to ECC for the master data like Material masters and vendor masters. In general, E-sourcing is a hosted application till now. But, there is an exception for us to have it hosted by ourselves. There are few integration issues in this. But, it is working fine now. Only thing is you need to send the company codes, p orgs, p groups etc... 17 objects I guess before transferring the material master and vendor master from ECC to E-sourcing.
Then, e-sourcing to ECC integration for contracts push, SAP is moving towards ramp-up. This will take some time to have the GA.
Finally, e-sourcing to SRM integration, it will happen (?????????? lot of question marks) in SRM 7.0. Right now, we are planning to have a customer interface from e-sourcing to SRM.
Hope these answers your question.
Regards,
DV

Vendor Master replication from EBP and MM to SUS

Hi !
We would be replicating Vendors from R/3 as well as from EBP to SUS. I believe that there is certain configuration to check duplication of Vendors and also to assign a single business partner ID even if a Vendor is replicated both from EBP as well as from MM. Can anyone thro some light on this & the procedure...
Thanks

Hi,
For the Vedor Maste replication from EBP and MM to SUS,
U need to maintain the proper RFC conncection between R/3, EBP SUS and XI as a middleware.
U can transfer the Vendor by using the T.Code - BBPGETVD.
U can transfer vendor to SUS using
transaction BD14 with message type Z_CREMAS_SUSMM as
SAP suggested.
Your error due to incorrect mapping in Integration
Directory of XI.Kindly check the Interface
determination for message type Z_CREMAS_SUSMM.
Please award the points for the help.
BR,
Vijay Mittal

Material PR transfer from ECC to SRM without Account Assignment

Hello,
When a material PR without account assignment is transferred to SRM. The scenario is determined as direct procurement and system will behave in extended classic scenario.
I would need the PO to be posted in backend ie Classic scenario.
We are in SRM 7.0 using SOA PR transfer from ECC EHP 4 system.
I believe there is consulting note available for this scenario. If any body has the note number please share it.
Thanks,
Rohith

Symptom
While running Materials Replenishment Planning (MRP) purchase requisitions (PR) will be created in SAP ERP (e.g. after creating a Planned Order in MD10).
Before SAP SRM 7.0 these requisition got the field EPROFILE assigned which enabled the system to extract the PR document to SAP SRM by using report BBP_EXTREQ_TRANSFER. As of SAP SRM 7.0 and SAP ERP 6.04 you configured Business Add-In ME_REQ_SOURCING_CUST to trigger SOA message PurchaseRequestERPSourcingRequest_Out.
After running MRP you notice that no sourcing request SOA message got generated.
Other terms
SOA, MRP, Sourcing, external sourcing,
BBP_EXTREQ_TRANSFER, EPROFILE
MD10, MD14, MD04
Reason and Prerequisites
Program error.
Solution
Due to complexity it is not possible to provide a SAP core correction. However PP-MRP application provides a BAdI interface that gives the possiblity to trigger this functionality of external sourcing.
If you need to use the external sourcing with SAP MRP create a new implementation for BAdI MD_PURREQ_POST and inherite from the class provided in attached correction instruction.
Note 1546980 - MRP PReq: PurchaseRequestERPSouricingRequest_Out not send
1263876 - SAP SRM: Configuration of Procure-to-Pay Scenario
Note 1504247 - ME54/ME55 does not trigger sourcing SOA message
Note 1436550 - Multiple PR scenario PurchaseRequestERPSourcingRequest_Out

ERec - Data Transfer from eRec system to HCM System

Hello All,
Currently am able to do the data transfer from eRec system to HCM system but am finding some inconsistencies here.
In our scenario we are on ehp4 and no XI in place, We are doing via RFC only. Stanalone eRec system
So here are few queries and if someone can address these would be really great and appreciate the help
1) While i do the data transfer activity, when i select activity and don not give the Hiring Date in the Org Assignment Column it throws an error "When transferring data using XI, the hiring date must be specified". But am not using XI, then why should it give this error?
Also is it not possible that i do the data transfer without any hiring date?
Also there are two options Planned and Completed. When i do the data transfer i keep it in planned status and do it it automatically saying that Complete
Is this correct
2)Now when i do the data transfer it is getting appeared in HR system when i execute the PA48 tcode.
Here my queries are
a) Suppose i do a data transfer for a candidate Abc on 10.10.2010 and run the PA48 tcode it appears in the list as hire date 10.10.2010
Now as a recruiter am again doing the data transfer for the same candidate Abc for 11.10.2010 and againg when i see PA48 there is again another entry for the Abc candidate for hiring
Is this correct process. How should these duplicate entries to be avoided. Pls help me
3) Also i case if I want additions infotypes to be transferred in PA48 how should we go for this development
Pls help me in these queries

Hi ,
Check the following OSS notes.
1. 1006679
2. 997181 ( Read the attachment in the OSS note ) gives the detailed information regarding EREC and HR)
Let me know if you need more info.
Regards,
Ram

Attachment transfer from EBP V 5.0 to Backend SAP R/3

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