Authorization in Easy DMS

Dear Easy DMS Expert.
I have  complete installation of  Easy DMS in my desktop. I have create different folder and documents through document type "DRW".  Now I want to authorize the different Folder to different users. Kindly guide me how can I control the authorization of different user.
Need your value able inputs.

HI Umar,
I understand that you have created folders for different dept using single document type DRW, you may need to use document status each for each dept and create different roles for different dept(Give the document status as key for roles) then assign the roles to dept users.
Hope this info may be helpful for you.
Rgds,
Nayeem.

Similar Messages

  • Authorization Group (BEGRU) search help  required in Easy DMS

    Hi all,
    I had defined some value in authorization group (BEGRU) in SAP. When i opened the Document using CV01N/ CV02N transaction, then F4 help is available to me.
    but when i opened the same document via SAP Easy DMS 7.0, Search help functionality is not there.
    How could i activate this.
    Pls.. Suggest.
    Regards,
    S Anand

    Hello Sheo,
      EasyDMS does not provide search help for Authorization object as of  the latest release. The search help achieved by customization of the domain BEGRU does not reflect in EasyDMS.
    To achieve this, you can enhance easydms interface by using either easydms plugins or EasyDMS custom tab.
    refer:
    http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMSPlugin%28Addin%29-Advanced+Development
    note: 1355293
    Regards
    Surjit

  • How to delete the folder from easy DMS

    Hi..
    How to delete the Folder once it is created in easy DMS? As i have all the access
    Also how to restrict user from deleting the document from DMS? (Delete document option restriction)
    I want all folder to be gets created with internal number range only.i have define the same for Doc type FOL.
    But when i first log-in into easy dms system ask me do i need to create the folder i clicked on yes and while saving it shows an error that only internal number range is possible.But actually number EDIPUBLICROOTFOLDER  is selected by default and unedited format

    Hi,
    How to delete the Folder once it is created in easy DMS? As i have all the access
    First delete all the DIR's inside the folder using delete button. Later you can delete the Folder.
    Also how to restrict user from deleting the document from DMS? (Delete document option restriction)
    You can control this using authorization objects in DMS.
    Hope this helps.
    Regards,
    Deepak Kori

  • Disable or Deactivate Delete Button in SAP Easy DMS.

    Dear All,
    My client is using Easy DMS and is working fine. Now the issue is as soon as files become more in Private or Public folder he is Deleting Documents using DELETE Button which is available on the Tool Bar. Whereas if he uses Delete Document from Context Menu it shows Authorization is not given to delete the Document.
    Is there any way to overcome this by Disabling or Deactivating Delete Button on the Toolbar.
    rgds,
    Dayanand

    Dear Anubhav,
    I have already tried this option. It shows this can not be implemented.
    Please let me know any other option is there to overcome this issue.
    rgds,

  • Easy DMS F4 Inputfield extension with dropdownlist

    Hello,
    by creating new document apperas a popup in easy dms, where user can enter some values.
    In this POPUP we have a inputfield authorization group. We want to extend this field with a dropdownlist values.
    Can someone help me how to achieve it.
    Regards
    Beserithan Malabakan

    Hi Beserithan,
    Refer to the below link for the solution
    http://wiki.sdn.sap.com/wiki/display/PLM/F4forAuthorization+group
    Cheers
    Amit

  • Wise authorizarion to user in easy DMS

    Dear all,
    Is it possible to giving the folder  wise authorizarion to user in easy DMS ? if yes plz let me know
    Rgds

    hi
    Object-related authorizations (access control lists (ACLs)) allow authorizations for carrying out certain activities in folders and documents to be assigned.
    These authorizations are inherited top-down (see Inheritance) and can be overridden at lower levels.
    You use the authorization object ACO_SUPER to give certain users, such as system administrators, authorization to override the ACLs.
    Note: Linked documents do not inherit the authorizations of the folder to which they are linked. These documents only inherit ACLs that result from their original use, that is, from the folder in which the documents are actually located and not from a folder by means of a link.
    http://help.sap.com/erp2005_ehp_04/helpdata/EN/48/d848c9b61c31ebe10000000a42189b/frameset.htm
    Benakaraj
    ??P

  • EASY DMS ACL

    Hi,
    i have installed an IDES mySAP ERP 2005 SR2 System to test the ACL functions with EASY DMS 6.00 SP 4 Patch1. The authorizations of the ACL are shown well but they did not work. Only the authorizations from SAP System use.
    How can i use the ACL ? Should i do some customizing settings ?
    I am thankful for each assistance.
    Regards,
    Martin Fesseler

    Hi Martin,
    Our development created attached note 798504, which contains information
    on the authorization check in EasyDMS. As for authorization object
    s_rfc please consider the online documentation at
    http://help.sap.com/saphelp_erp2005/helpdata/de/60/305140c770cd01e10000000a155106/frameset.htm
    You will find the note under:
    <A HREF="https://service.sap.com/sap/support/notes/798504" target=_blank>Note 798504: Authorization check for Easy Document Management</A>

  • Searching for Easy DMS documents using embedded search

    Dear Experts,
    we are using easy dms to manage documents. As far as I know it should be possible to index these documents using TREX.
    -it is possible to perform a search for these documents using Embedded Search an get the search results as XML (a documentation would be very helpful)?
    -how can the security be taken into account? Is there a method like AUTHORITHY_CHECK by SeS to perform security check?
    thanks a lot for your help
    kind regards
    Nicolai

    I found that authorization checks can be performed using the following authorization objects:
    -Authorization Object C_DRAW_TCD (Activities for Documents)
    -Authorization Object C_DRAW_TCS (Status Dependent Authorization)
    -Authorization Object C_DRAW_STA (Document Status)
    -Authorization Object C_DRAW_BGR (Authorization Group)
    -Authorization Object C_DRAW_DOK (Document Access)
    -Authorization Object C_DRAD_OBJ (Object Link)
    I could not find any information regarding my first question

  • Is Working with Folders in EASY DMS only

    Hi DMS Gurus,
    1) Is Working with Folder a Special feature of Easy DMS and not much use if we donu2019t go for specifically working with Easy DMS,
    2) Can Easy DMS and Normal DMS work simutaniously, ie.. can both be implemented simultaneously and used parallely when and where each ones need is raised.  
    3) What r the limitations of going with EASY DMS as compared to normal DMS,
    like Working with Folders can be configured with normal DMS implementations also?
    Thanks in Advance,
    Kumar

    Hi Kumar,
    Easy DMS is an external software which can be installed.
    In Easy DMS working/managing with the folders is the great facility which is not overall possible in standard DMS.
    Easy DMS fetches the backend configuration done in standard SAP. Depending upon the user's comfortability Easy DMS is used,if user is not comfortable with the standard sap screen then he can use Easy DMS where all functions like standard DMS can be used.
    Maintaining folders is a option for which Easy DMS is used very regularly.
    Configurations watever done once in standard DMS is applicable for both standard DMS and Easy DMS.
    In Easy DMS particular authorizations can be provided for particular folders.
    Thank You,
    Manoj
    Pl. reward if useful.

  • Authorisations TAB in Easy dms

    Hi all,
    Can any one please tell,how do we work with "AUthorisations TAB" in SAP Easy dms.I want to restrict Folder level access for few specific users.Is there any specific way to give authorisations for users in sap easy dms.
    Regards,
    Sandhya.

    Sandhya
    I created a AUth.group in SE54 ,but can you please tell ,how will i add the Object C_DRAW_BGR
    You need not go to SE54.
    I clearly said:
    1.  in DC10, make Authorization Group field optional.
    2.  In PFCG enter the Authorization Group code (It's manual entry of your choice, which you need to enter in CV01N)
    3. In CV01N/ CV02N, enter the Authorization Group code, that you created manually in PFCG.
    Becoz in Cv01n,in Authorization Group field , i am not getting any entries for Auth. Groups whe ni am pressing F4.
    You won't get F4 help for Authorization Group field in CV01N. This is standard. You have remember what Authorization Group code you have created in PFCG & enter the same here.
    Otherwise you may go for enhancement for enabling the F4 help. Relevant help can be found in the following links:
    [Using Authorization Group field in DMS|http://wiki.sdn.sap.com/wiki/display/PLM/UsingAuthorizationGroupfieldin+DMS]
    [F4 for Authorization group|http://wiki.sdn.sap.com/wiki/display/PLM/F4forAuthorization+group]
    I hope it helps you.
    All the best.
    Amaresh Makal

  • Error message in SAP Easy DMS

    Hi there,
    Is there anyone who has come across the error message "Classification data can only be maintained using a change number" in SAP Easy DMS. How can one resolve this issue?
    Patrick

    Dear Patrick,
    please see my suggestion in thread http://forums.sdn.sap.com/thread.jspa?threadID=1911999&tstart=0.
    Best regards,
    Christoph

  • SAP Easy DMS Error in Searching a Document.

    Hello Guru,
    A user can log in in SAP Easy DMS, but when doing the search on it he gots error pop-up message "The parameters is incorrect" how can we solve this he cannot search any document in his easy DMS.

    Hi,
    Refer below mentioned links to properly use search functionality in Easy DMS
    https://help.sap.com/saphelp_edm71/helpdata/en/48/db51333aa369cae10000000a42189b/content.htm
    https://help.sap.com/saphelp_edm71/helpdata/en/48/d8f373e5975430e10000000a42189b/content.htm
    Regards,
    Deepak Kori

  • Viewing document characteristics in Easy DMS public and private folders

    We have classified our documents in SAP Document Management System.  We are viewing the DIRs in Easy DMS.  In the public and private folders, the classification characteristics columns can be added to the screen report, however the values for the characteristics do not appear in the columns.  If we use the search function and view those same documents in the search screen, the characteristic values do appear.  How can we get these values to appear in the public and private folder views?  There does not seem to be an OSS notes which address this discrepancy.  In advance, any assistance is most appreciated.

    Hi Barry - As Daniel explained, sometimes system behaves if the Default box is not checked but I want you to check the EasyDMS version/patch you are using. Below is the screenshot of latest version/patch.
    If you have old verison/patch, please implement the latest version/patch and check.
    /Tilak

  • Document in Easy DMS and SAP DMS is lock cannot be accessed

    Hello Guru,
    Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
    when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
    how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

    Hi,
    based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
    editing this file and so you cannot access it.
    If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
    Best regards,
    Christoph

  • Easy DMS document type issue

    Hi Gurus,
    DMS configuration done in SAP R/3 and able to see all configured document types in sap easy dms as well. But document description wrongly showing under document types.
    SAP R/3                                                       EASY DMS
    Eg:1   ZSD  sales document                          Eg 1 :  ZSD    material document
    Eg 2  ZMM  material document                      Eg2:   ZMM    sales document.
    Please help me on this.
    Regards,
    Nithal.

    Hi Chandu,
    Everything fine.
    In SAP r/3 , document type & document description correctly given but while in EasyDMS  document type picking incorrect document description. Remains no issue in easyDMS.
    Please help.
    Regards,
    Nithal.

Maybe you are looking for

  • Dropped Call. No Service. Call Failed!

    Hi, I have for a number of months experienced these problems with o2 on a number of different handsets. I have been sent a new handset and new sims but it does not make a difference.  My question is what has changed? I used to get perfect call qualit

  • Map Extended Classic SRM Local PO Text to ERP PO Text

    Hi Gurus I am trying to configure mapping for purchase order texts in the SRM 7.0 system.  I am using the folllowing configuration: "Text Mapping for Inbound and Outbound Texts".  I am having an issue with the fact that I can't selelct an "External L

  • Web dynpro preview: NoSuchMethodError

    Hello, I am trying to deploy certain Web Dynpros contained in a portal business package for ESS (ess, pcui_gp). The System I am using is a Sneak Preview Java WAS 6.40, EP6.0, SP16. The deployment process as such seems to have worked correctly as the

  • Skype to Go to Skype account

    I am supposed to be able to set up Skype to go to call a skype account from a telephone. While this works in most cases, it will not recognize Skype ids starting with "live:" (accounts originally created when Skype started accepting Microsoft account

  • Why won't videos load on instagram, youtube, facebook, etc

    For a week, my phone has not loaded videos when I am on facebook, instagram, youtube, or anywhere else. It plays my camera roll videos but I dont understand why. I thought it was because of my school wifi so I turned it off but it didnt work on LTE e