Authorization to FBL5N report .

Hi All,
Plz help me.
I need to put authorization on FBL5N report on basis Customers.
eg. a person in Mumbai(mumbai branch) should not be able to view data of customers in Goa(Goa branch).
Thanks.
Points will be granted for effective answers.
Bye.

hi,
branch means business area for you? than you can make it easily addign the proper values to auth object F_BKPF_GSB
ec

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FD10N and FBL5N Reports are not matching

Hi,
When i execute FD10N FBL5N reports for customer balance, Both are showing different balances, why they are not matching with each other?
My FBL5N open item blance is not matching with FD10N.what could be the reason?
Is there any other report to show customer opening balances other than FD10N?
thaanks

Dear Dogdays
This is selection parameters problems- means please check once again what you selected check boxes and also check for Dates what you given
To check both the above cases, FD10N for the year you see the difference. Double click on the balance value for the period where you have seen the difference. The double click will call FBL5N for the period and customer. If the total of the line item report matches the balance in FD10N, then the issue is selection criteria
Regards
shankar

FBL5N Report

Hi Gurus,
When I run the FBL5N report, I was not able to find the Assignment field information for Manual invoices. Normally the Assignment field should be displayed with the same document number of the particular invoice.
Can anyone help me where the setting could be done?
Thanks for the support!
JBC

This has to depend on several factors, firstly if you done an invoice from SD/FI, there should be a sort key in the customer profile in FD02 at the company code area > acct mgt tab > sort key.
Key for sorting according to assignment numbers
Indicates the layout rule for the Allocation field in the document line item.
Use
The system uses a standard sort sequence for displaying line items. Among other things, it sorts the items according to the content of the Allocation field. This field can be filled either manually or automatically (by the system) when a document line item is entered.
For this purpose, the system requires rules that determine which information is to be taken from the document header or from the document line item and placed in the field. The rules can be stored in the master record of an account which enables you to determine the standard sort sequence on an account-specific basis.
Note
Field information from another document line item cannot be adopted into the field of a particular item.
There are also sort keys that is defined at GL acct level at FS00 per company/GL acct> control data tab > sort key, that u can specify how to update the Assignment fields.

FBL5N Report to excel

Hi Frnds,
While Execute FBL5N report
Earlier from menu bar List->export->spread sheet (you will find 3 options: Excel (in HTML), Start office 8..... and All Available formats). I use to get all these formats from the menu bar recently my user has selected XML format and click on the check box ( Always use selected format).
So now when they want to convert it into excel it automatically go to XML format which we dont want i want to system to propose all those drop downs as earlier so that they can choose from those option.
How to bring it back to the normal stage. Please help.
Thanks and Regards,
Rajesh

FBL5N
Menu bar
LIST -> Export -> Local file -> Select which ever format you want
Else
Menu bar
System -> List -> Export -> Local file -> Select which ever format you want
Thanks

In FBL5N report user wants the sales document number to be displayed,

HI, Guys
Need ur help to sort out the problem
In FBL5N report user wants the sales document number to be displayed,
but the sales ducument number column is coming blank and this needs to pick from VBRP table
As I discussed with Abaper, he reqiures a key field which common in BSEG abd VBRP table
So,Please guide me in approaching the right way
Munender

Hi,
Speak with your SD consultant. They can set up the copy control in SD so that the sales order is populated in the invoice in field ZUONR (Assignment).This will then copy to the assignment field in accounting.
Alternatively you can use an exit to populate another field during the Posting.
Kind regards

Profit Center populated in FBL5N Report

Dear Friends,
our client is asking for getting profit center in the customer line items where in the view FBL5n we are not getting the profit center populated in the report, but our business is not satisfied with report and expecting that profit center should populate in the report.
Can any one suggest any way of doing this.
Thanks in advance.
Regards, MD.
Moderator: Please, search SDN

Hi Prasana
As per your issue 1st you have maintain the required entry in filed status group level as well as at posting key level in the General TAB and select Reference specification 1/2 as a require entry after that you have to MAP in the T code OB32 at account type level
Eg: D        BSEG-XREF1        Reference key 1
       D        BSEG-XREF2        Reference key 2
      S      BSEG-XREF1           Reference key 1
      S      BSEG-XREF2           Reference key 2
      S      BSEG-XREF3           Reference key 3
Like above based your requirement you have to maintain
- Document change rules line item (TC: OB32)
- Posting key (TC: OB41)
- Field status groups (SPRO -> FI -> FI Global settings -> Ledgers -> Fields -> Define field status variants)
- Special field display (SPRO -> FI -> GL Accounting -> Master Data -> GL Accounts -> Line items -> Define Special Fields for Line item display)
- Doccument change rules header (SPRO -> FI -> FI Global settings -> Document -> Rules for changing documents -> Document change rules, document header)
After that while you posting any transaction data you have to enter reference key1 and 2 filed at more data Tab where you can see at header level tabs
Finally you can able see in the FBL5N report...same case we have faced previously it was resolved
I hope it will helps you
Thanks and Regards
sudharshana vamsi

Report S_ALR_87013105 : no authorization for the report/ table 7KU6_001

Hi Gurus,
While executing the program S_ALR_87013105 (Detailed Reports
For Sales Order : Plan/Actual Comparison ) system showing the selection log.
"Have no authorization for the report/table 7KU6_001 and 7KU6_002".
But for the user the authorization check through SU53 was successful.
Pl can any one suggest on this issue.
Thanks in advance,
Vijay

Hi,
Contact your basis consultant to provide the missing authorisation. This is one of the authorisation object.
Regards,
Sankar

FBL5N report by profit center

Hi Gurus,
I am checking FBL1N and FBL5N reports by profit center. I am not able to get the profit center in Customer and vendor line items. Where as in GL view profit center is appearing. How to populate profit center in customer and vendor line items.
Is ther any additional settings required to get the profit center in customer and vendor line items or is there any BADI to populate profit center in customer or vendor line items.
Thanks in advance.
Best regards,
Raj

Hi,
For new gl: using BTE 1650 will do the job.
When we have more than one profit center in the line items a '*' is copied into the line items.
But you can also define that the profit center with the biggest amount is copied (some times this will do the job, when you have 2 profit centers and 1 is a posting on a difference acount with 0,01 EUR.
Some sample coding below:
FUNCTION z_line_items_get_prctr.
*"*"Lokale interface:
*" IMPORTING
*"     VALUE(I_POSTAB) LIKE RFPOS STRUCTURE RFPOS
*" EXPORTING
*"     VALUE(E_POSTAB) LIKE RFPOS STRUCTURE RFPOS
*-------------- Initialize Output by using the following line ----------
e_postab = i_postab.                "<-- important
IF i_postab-prctr EQ space.
CALL FUNCTION 'Z_GET_PRCTR'
EXPORTING
belnr = i_postab-belnr
bukrs = i_postab-bukrs
buzei = i_postab-buzei
gjahr = i_postab-gjahr
IMPORTING
prctr = e_postab-prctr
EXCEPTIONS
OTHERS = 1.
ENDIF.
ENDFUNCTION.
FUNCTION z_get_prctr.
*"*"Lokale interface:
*" IMPORTING
*"     REFERENCE(BELNR) TYPE BKPF-BELNR
*"     REFERENCE(BUKRS) TYPE BKPF-BUKRS
*"     REFERENCE(BUZEI) TYPE BSEG-BUZEI
*"     REFERENCE(GJAHR) TYPE BKPF-GJAHR
*" EXPORTING
*"     REFERENCE(PRCTR) TYPE BSEG-PRCTR
TYPES: BEGIN OF ty_uniek,
prctr         TYPE prctr,
END OF ty_uniek.
DATA: lt_uniek      TYPE TABLE OF ty_uniek,
lv_count      TYPE i.
DATA: zdocln LIKE faglflexa-docln.
SELECT prctr INTO TABLE lt_uniek
FROM faglflexa WHERE ryear = gjahr
AND docnr = belnr
AND rldnr = '0L'
AND rbukrs = bukrs.
DELETE lt_uniek WHERE prctr IS INITIAL.
SORT lt_uniek.
DELETE ADJACENT DUPLICATES FROM lt_uniek.
lv_count = lines( lt_uniek[] ).
IF lv_count GT 1.
prctr = '*'.
RETURN.
ENDIF.
* more than 1 profit center:
CONCATENATE '000' buzei INTO zdocln.
SELECT SINGLE prctr FROM faglflexa INTO prctr WHERE ryear = gjahr
AND docnr = belnr
AND rldnr = '0L'
AND rbukrs = bukrs
AND docln = zdocln.
CLEAR zdocln.
ENDFUNCTION.

XREF1(Reference Key1) and XREF2(Reference Key2) in FBl5N report

what is the significance of XREF1(Reference Key1) and XREF2(Reference Key2) in FBl5N report. In my report I can see profit center being populated in most of the Reference Key2 values. But in some they are missing. So I want to know the significance of them, and how they are mapped. Please help me out.

Hi Prasana
As per your issue 1st you have maintain the required entry in filed status group level as well as at posting key level in the General TAB and select Reference specification 1/2 as a require entry after that you have to MAP in the T code OB32 at account type level
Eg: D        BSEG-XREF1        Reference key 1
       D        BSEG-XREF2        Reference key 2
      S      BSEG-XREF1           Reference key 1
      S      BSEG-XREF2           Reference key 2
      S      BSEG-XREF3           Reference key 3
Like above based your requirement you have to maintain
- Document change rules line item (TC: OB32)
- Posting key (TC: OB41)
- Field status groups (SPRO -> FI -> FI Global settings -> Ledgers -> Fields -> Define field status variants)
- Special field display (SPRO -> FI -> GL Accounting -> Master Data -> GL Accounts -> Line items -> Define Special Fields for Line item display)
- Doccument change rules header (SPRO -> FI -> FI Global settings -> Document -> Rules for changing documents -> Document change rules, document header)
After that while you posting any transaction data you have to enter reference key1 and 2 filed at more data Tab where you can see at header level tabs
Finally you can able see in the FBL5N report...same case we have faced previously it was resolved
I hope it will helps you
Thanks and Regards
sudharshana vamsi

Dynamic selections for the FBL5N report

Hi Experts,
Can any body help how to add the account assignment group field in dynamic selections for the FBL5N report.
rgds / Srini

Hi Alex,
Thanks for your quick response, here for the report FBL5N the logical database is DDF and the field which should be add in dynamic selection is (KTGRD) account assignment group is available in KNVV table but this table is not available in DDF logival database.
Please suggest us how we can pickup this field into the report FBL5N for dynamic selections.
regards / Srini

Cant use more than one authorization group per report with SBO CR Basic

Cant use more than one authorization group per report with SBO CR Basic.
I have installed on SAP Business One SBO 2007 SP00 PL49 the Crystal Reports Basic 2.0.0.7.
i have defined two users, manager and supervisor.
I have defined two groups, M and S.
Manager belongs in managers (M), and supervisor is assigned to the supervisors (S).
i enter to one report, disable the public option to enable group authorization, and then check M group.
Manager can see the report, but Supervisor is not allowed. So far good.
Then i uncheck M, then check S in the report properties, and Manager cant get in, supervisor opens the report, So far good.
But when we check both Groups or more, only the M group authorization appears to work, and S group users cant acess, even the report is allowed for that group, also happens with all the groups appart the first (2nd, 3rd, 4th, etc.).
It seems that a report can manage a single group, but i have to be shure to tell this to the customer.
So far we have included all Manager users to the S group in order that only S group is used and authorized users can use, but this is duplicating user participation in groups, and it would be much easier to check the desired groups for a single report.

Cant use more than one authorization group per report with SBO CR Basic.
I have installed on SAP Business One SBO 2007 SP00 PL49 the Crystal Reports Basic 2.0.0.7.
i have defined two users, manager and supervisor.
I have defined two groups, M and S.
Manager belongs in managers (M), and supervisor is assigned to the supervisors (S).
i enter to one report, disable the public option to enable group authorization, and then check M group.
Manager can see the report, but Supervisor is not allowed. So far good.
Then i uncheck M, then check S in the report properties, and Manager cant get in, supervisor opens the report, So far good.
But when we check both Groups or more, only the M group authorization appears to work, and S group users cant acess, even the report is allowed for that group, also happens with all the groups appart the first (2nd, 3rd, 4th, etc.).
It seems that a report can manage a single group, but i have to be shure to tell this to the customer.
So far we have included all Manager users to the S group in order that only S group is used and authorized users can use, but this is duplicating user participation in groups, and it would be much easier to check the desired groups for a single report.

Adding authorization objects to Report Painter reports

Hello Everyone,
Is there way to add authorization objects to report painter reports ? I know it is possible to add auth group at the header level but I need to limit access at run time to specific objects, say for example, Cost Center. Is this possible ?
I have seen the Get_Reporter.pdf document and it seems to discusses adding auth group but not auth objects.
Thanks in advance.
Dorothy

hi
good
use this tcode to create authorization
SU21 Maintain Authorization Objects
this link ll give you idea to create the authorization object for the report painter.
http://www.virtuosollc.com/PDF/Get_Reporter.pdf
Award points if helpful.
thanks
mrutyun

Copy of FBL5N report

Hi Friends,
I have to add new pushbuttons in the application tool bar of standard FBL5N report output. For that i have copied FBL5N into ZFBL5N and also copied status 'ALV_ITEMS_AR' into 'ZALV_ITEMS_AR'
and copied the function 'FI_ITEMS_DISPLAY' into 'ZFI_ITEMS_DISPLAY'. I have added the required pushbuttons in the status 'ZALV_ITEMS_AR' with existing pushbuttons but i could not able to see those
in the report output. Even i am not able to see the standard pushbutton 'Dispute case' in this Z report output. For standard in debugging i have checked the push code for this button it is showing like
sy-ucomm = +CUS05
sy-pfkey = ALV_ITEMS_AR
but i am not able to see anything with description 'Dispute case' in SE41 for the same pf status, i am able to see the description 'List_items05' against same user command.
Please guide me how to create new pushbuttons in the copied report and how to display that Dispute case pushbutton like standard in the Z report output.
Thanks a lot in advance.

Hello,
How many button do you have to add? Cause if you want to add only two specifics buttons you should use BADI :
FI_ITEMS_MENUE01 and FI_ITEMS_MENUE02.
With BADI FI_ITEMS_MENUE03 you just can add specific entries in the menu.
Inside BADI FI_ITEMS_MENUE01implement method LIST_ITEMS01 with your ABAP code (USER_COMMAND) and don't forget to switch to "Fcodes" tab to add function text (button text).
If you don't add a function text, the button or menu entrie will not be displayed.
I hope it's helping you.
Mathieu

How to add additional field " SEGMENT" in the FBL5N Report

Hello ,
The Requirement is we need add the field " Segment" in the Report FBL5N.
Could you please advice How to add the field " Segment" to the FBL5N Report.
Thanx & Regards
Ramesh

Hi,
try SAPNET note 373268.
Best regards, Christian

Dynamic Selection for FBL1N and FBL5N reports

Dear all,
is it possible to show more fields in Dynamic Selection for FBL1N and FBL5N reports?
Thanks in advance
Alberto

Dear Alberto,
Please refer to the SAP note 310886. In the note you should be able
to see how to add fields in to the dynamic selection , and the fields,
which are available for this.
I hope this can help You.
Mauri

Authorization to FBL5N report .

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