Auto Archiving outlook 2010 GPO request

I'm wanting to setup a GPO to auto archive the user emails every 3 months. I want it to archive to their machine, backup to their private network folder, and index the archive from the machine, not from the network folder. this one is tricky.
Can it be done?

Hi,
Please use Group Policy Management Console to generate a Group Policy result to check policy apply status.
After you applied Outlook 2010 Auto Archive policy, its data are stored at:
HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook\preferences
Check such registry hive in your client; make sure your user applied the policy successfully.
> I have it set to auto archive anything older than a month (to test) and the only thing I see archived are
> Sent emails.
For such questions, we recommend you create a new thread and post it in Outlook forum, which is the best place for Outlook related issues:
Outlook IT Pro Discussions
http://social.technet.microsoft.com/Forums/en-US/outlook/threads
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with
us.
Thank you for your understanding.
For more information please refer to following MS articles:
Bug: Auto-archive does not work in Outlook 2010
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/b7f9a086-582b-472d-980f-90e9176d1cd3
Outlook 2010 AutoArchive not working
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/0120b14b-ee80-4ad4-a757-1ffd9b4422d9
Lawrence
TechNet Community Support

Similar Messages

AD: Auto Archive Outlook 2010 GPO

Hello,
I am currently testing Auto Archiving in Outlook 2010 via GPO but am having a little trouble with it. I copied the ADMX files to the DC and the workstation I am testing it from. I was able to get the policy applied and everything seems to be working. However,
here is where I am confused. I have it set to auto archive anything older than a month (to test) and the only thing I see archived are Sent emails. Does anyone know why it did not archive the Inbox and anything that was older than a month in it?
On this test machine:
Windows 7 64bit
Office 2010
Server:
Exchange 2010
AD 2008 R2

Hi,
Please use Group Policy Management Console to generate a Group Policy result to check policy apply status.
After you applied Outlook 2010 Auto Archive policy, its data are stored at:
HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook\preferences
Check such registry hive in your client; make sure your user applied the policy successfully.
> I have it set to auto archive anything older than a month (to test) and the only thing I see archived are
> Sent emails.
For such questions, we recommend you create a new thread and post it in Outlook forum, which is the best place for Outlook related issues:
Outlook IT Pro Discussions
http://social.technet.microsoft.com/Forums/en-US/outlook/threads
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with
us.
Thank you for your understanding.
For more information please refer to following MS articles:
Bug: Auto-archive does not work in Outlook 2010
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/b7f9a086-582b-472d-980f-90e9176d1cd3
Outlook 2010 AutoArchive not working
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/0120b14b-ee80-4ad4-a757-1ffd9b4422d9
Lawrence
TechNet Community Support

Cannot create a Sharepoint meeting workspace in a Outlook 2010 meeting request

I am using Sharepoint 2010 and Outlook 2010. I am trying to create a meeting request and also create a sharepoint workspace attach to that meeting request in Outlook.
First I click Create button and then it would let me choose a location for the workspace server in a drop-down box. I chose "other...". After I input my sharepoint site URL in the Workspace Server, Outlook does not recognize the address and a windows
popup saying "The operation could not be completed because of a problem found on the server or the server could not be found."
I checked the thread below and it doesn't solve my problem at all.
There is no reason why this should not be working. I also created a meeting workspace in sharepoint, and can't even link it to an outlook meeting request when pasting the direct link from the browser.
Did Microsoft break this and forget (or not care) to tell anyone?
https://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?referrer=http://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?referrer=http://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?referrer=http://social.technet.microsoft.com/Forums/sharepoint/en-US/64ebe619-c3e3-4d20-8f67-138aa65dfb71/cannot-create-a-sharepoint-meeting-workspace-in-a-outlook-2010-meeting-request?forum=outlook

Hi,
I found a similar thread and someone posted a solution:
http://community.office365.com/en-us/f/154/t/735.aspx
I've quoted the solution and you can try if this fits your scenario:
The issue with Outlook not being able to find a Meeting Workspace is usually due to authentication not being passed correctly. Adding Trusted Sites information to Internet Explorer lets the browser know to allow the authentication to pass.
Open Internet Explorer
Go to: Internet Options -> Security -> Local Intranet -> Sites -> Advanced
Add: *.sharepoint.com , *.microsoftonline.com , *.lync.com , *.outlook.com
Click Save
Then go to Internet Options -> Security -> Trusted Sites -> Sites
Add: https://*.sharepoint.com ,
https://*.microsoftonline.com ,
https://*.lync.com ,
https://*.outlook.com
Click Save
Close Internet Explorer
Open Internet Explorer
Goto login.microsoftonline.com and sign in, make sure "keep me signed in" is checked.
Go back to outlook and the meeting workspace button will work now.
Note Since you are using Sharepoint 2010, in the example above it's SharePoint Online, the URL you need to add is your own SharePoint Site URL. Also login your own page as you should not be using login.microsoftonline.com.
Regards,
Melon Chen
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

Auto archiving Outlook for pop3 mailbox

I know it is possible to set auto archiving in outlook with the implementation of rules for exchange account.
I wonder if auto archiving can be performed for pop3 accounts. Basically trying to auto-archive old email from outlook and save them in NAS device. Don't want to run Time Machine as it will start to backup the whole system.

Hi,
According to your description, I noticed that “If we type in the user's email address and name and click Next, the profile is created successfully”. Do you mean the linked mailbox can be setup automatically when you fill in the Name and E-mail Address in
the Auto Account Setup page? For example:
If that is the case, the autodiscover service in Exchange side should be configured correctly and it is working for Outlook client automatically account setup.
If the account can’t be setup automatically when using autodiscover service, please
verify that the Master Account (Domain2\User1) has full access to the Linked Mailbox ([email protected]) as well as the smtp address using the cmdlets Get-Mailbox and Get-MailboxPermission in Exchange server:
Get-Mailbox [email protected] | fl PrimarySmtpAddress,*Type*,*Link*
Get-MailboxPermission [email protected] | fl
Regards,
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Winnie Liang
TechNet Community Support

Bug: Auto-archive does not work in Outlook 2010

The Auto-Archive feature does not seem to work. In my case, I'm creating a mail folder in my inbox and setting the auto archival to "2 weeks, then delete". I run Auto Archival manually. It seems to progress without any error, but I know better.
It should take the process more than a few minutes to process the mail I have stored up for almost a year. No error and my mail has been untouched.
I noticed this thread in the Outlook 2010 beta forums
I'm having the same issue. I'd like this bug fixed if possible? I keep archival folders to manage my mail.

Hi Canovac,
Auto Archive works as expected in my environment. I noticed you said that you created a new mail folder in your inbox. Did you just create the folder and move the mail to that folder? Auto archive looks at modified date and if you
move the mail to that folder that changed the modified date so the mail will not archive.
To determine the modified date, do the following:
While on the folder in question:
Click View > View Settings > Columns
In the Select available columns from dropdown choose
All Mail Fields locate Modifed in the Available colums: and click
Add
If the mail has not been modified within the last two week span, please test the following for me.
Start Outlook with the /safe switch and then run Auto-Archive.
Does auto-archive work when starting with the /safe switch?
Regards, Teresa Microsoft Online Community Support Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community
members reading the thread.

Creating local auto archive setting by script Outlook 2010

How could I enable Autoarchive feature and setup it by script for creating local pst file
Delete letters older then 14 days
Making Archivation every 1 day
Apply Autoarchive settings for all folders
Ideally I would love to have on script, no policy or exchange admin features and other staff, only script like vbs or something.
I hope you understand me, my english is not so good

Hi,
Thanks for your post. I understand that you are looking for a scripted solution for auto archive settings in Outlook.
However, this forum focuses on questions and feedback for Microsoft Office client. I would suggest you to post in the forum of
Script Center>Scripting Forums, where you can get more experienced responses:
http://social.technet.microsoft.com/Forums/scriptcenter/en-US/home?forum=ITCG
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
Regards,
Ethan Hua
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

Issue with Exchange 2007 SP3/Outlook 2010 User account Auto accepting Appointments

0
Hi
I have an issue with 2 users who's appointments are being Auto-accepted or Auto Declined. As these are User Mailboxes there is no resource scheduling set on these. I've also checked for delegates (none), Rules (including running outlook.exe /cleanrules).
If I send the user some test appointments when they are not logged into Outlook, the appointments are not processed. If the user logs in through OWA then the appointments are not processed. When the user logs into Outlook 2010 (using Mapi) the appointments
are processed within 5-10 minutes. I started to think it may be a PC issue, something buried in the registry. But I give myself full access to the account and logged in from my machine using Outlook 2010, the appointments are auto processed, again, within
5- 10 minutes .
Lots of stuff on the internet all pointing to Resource scheduling, delegates or Rules but I have now discounted all of these.
If I check the users MailboxCalendarSettings, AutomateProcessing is set to AutoUpdate and not AutoAccept. The Outlook Client has all settings in Resource Scheduling unticked.
Thanks
Darran

Hi Darran,
If there is no delegate configured, no rules and calendar processing is also set properly, please switch Outlook to Online mode to check whether the issue persists. Also close Outlook and receive test meeting request directly in OWA to double check the mailbox
would not automatically process the meeting in OWA.
If the issue happens in Outlook Online mode but not continues in OWA, please restart Outlook in safe mode or change a new computer with fresh Outlook 2010 to have a try.
Thanks,
Winnie Liang
TechNet Community Support

Outlook 2010 Pro Plus not showing Retention/Archive Policies only on Terminal Server

I have Office 2010 Pro Plus (Terminal Server License) installed on Remote Desktop Services 2008 R2 and running Outlook 2010 against Exchange 2010 SP1 with Enterprise CALS for all users. If I run Outlook locally on a PC (not TS Client)
I have apply folder retention policies and archival policies no problem but if I open Outlook on Terminal Server I cannot. Everything is greyed out. This is the exact same version of Outlook, just different keys but I can't apply any policies for
the Terminal Server users.
So, to clarify, on a regular PC, I can click an Outlook folder, click on the "Policies" button on the ribbon and have retention policies as well as Online Archive settings as I should but when I use the same version on Terminal Server
the Policies button is greyed out completely and cannot set. I am NOT using auto-archive settings and not using PST files, only Online Archive.
Thank you

I think you are in the wrong forum - OCI questions (as opposed to OCI) should go here:
Oracle Call Interface (OCI)
Best of luck

Outlook 2010 Exchange 2010 Read Receipt Request for all emails cannot be switched OFF.

I have a strange situation with an Outlook 2010 client using Exchange 2010. The user has Outlook configured so that Under Options/Mail/Tracking - that "Read receipt confirming the recipient has viewed the message" is turned off. Yet everytime she
sends a message, the option to request pops up on the recipient's outlook.
I have tried to toggle the option on and off to no avail. I can switch the Delivery Receipt request on and off and it is no issue.
Can anyone tell me what attribute in ADSIEdit or Exchange is that seems to be stuck ON?

Hi,
I believe you would like to block this only for the user and not for your ORG... ??
Although, you can block this for your entire ORG.
what happens is that the Read receipt contains a "Disposition-Notification-To"
If we get rid of this header we can restrict the receiver to get that prompt.
we can create a Transport rule either for the entire org or for that specific user by making an adjustment in the "exception tab"
for more info refer this blog.
http://blogs.technet.com/b/exchange/archive/2011/02/23/3412028.aspx
Thanks & Regards
John Chris

Outlook 2010 - Automatic signatures for auto-mapped shared mailbox..

Hi,
I have recently received below 02 requests for a shared mailbox:
Automatic signature or standard bottom lines for shared mailbox, user have full mailbox and send as permission?
Automatic response and auto delete of all incoming mails for shared mailbox?
Is there a way to achieve this, Please help!

Hi,
If you want to set separately default signatures for each mailbox, primary mailbox and shared mailbox, I'm afraid there is no way to achive this goal from Exchange side, you may need some third party software.
Here is a similar thread for your reference.
https://social.technet.microsoft.com/Forums/en-US/5c62c553-7533-4547-b49d-dcbffeb447e1/outlook-2010-automatic-signatures-for-automapped-shared-accounts?forum=outlook
To create automatic reply, you can use the Set-MailboxAutoReplyConfiguration command. And if you want to delete all messages for incoming to this share mailbox, you can run the New-InboxRule command to create an inbox rule for this shared mailbox to delete
incoming messages.
More information about these commands:
https://technet.microsoft.com/en-us/library/dd638217(v=exchg.141).aspx
https://technet.microsoft.com/en-us/library/dd335170(v=exchg.141).aspx
Best regards,
Belinda Ma
TechNet Community Support

Either there is no default mail client of the current mail client cannot fulfill the messaging request-----error Outlook 2010

I've tried EVERYTHING suggested in this link (http://blog.timolthof.com/outlook-no-default-mail-client-error/) and everything google and bing and still this message keeps popping up. Now when I do a windows search for email, I'm not able to view
the email due to this message.
For the record, I am running W7 Ultimate x64 and connected via Excange Server. I do have another system that is running Office 2010 with none of these problems so I don't know if it's related to Exchange though the searches I've done don't allude
to that.
What's up?

Hi,
I understand that when you tried to open Outlook 2010 beta on the Windows 7 64-bit computer, you encountered the following error:
"Either there is not default mail client of the current mail client cannot fulfill the messaging request. Please run Microsoft Outlook and
set it as the default mail client."
You have checked the settings under the registry subkey: HKEY_LOCAL_MACHINE\SOFTWARE\Wow6432Node\Clients\Mail\Microsoft Outlook
I understand the inconvenience you have encountered and appreciate the time and effort you spent on this issue. Please be assured that I
will try my best to help you.
Now let’s troubleshoot the issue by the suggestions below. Please check the results after each suggestion until the problem is resolved.
Suggestion 1: manually set Outlook 2010 as the default e-mail client on Windows 7:
===================
1.
Click Start.
2.
Type "default programs" in the
Search box.
3.
Click Default Programs under
Programs in the search results.
4.
Now click Set your default programs.
5.
Highlight Microsoft Outlook on the left.
6.
Click Set this program as default.
7.
Click OK.
Suggestion 2: Start the Outlook program in safe mode
==============
1.
Click Start, point to All Programs, and then point to
Microsoft Office.
2.
Press and hold the CTRL key, and then click the Outlook program you want to start.
If the problem does not occur in the safe mode, this issue might be related to some third-party add-ins in the Outlook program, we can try
to disable them. Normally, you could do the following to disable the conflict add-ins in your Outlook program:
Disable add-ins
Click
File menu, click Options >
Add-in, click Go button in the Manage:
Com-in Add.
Check if there are any add-ins,
clear the checkbox to disable them.
Close the Office program and
restart it.
Add one check back each time to the list of Add-In,
restart the Office program, and repeat the above procedure. Once the issue reappears again, we can determine which add-in causes this problem and then disable it.
Suggestion 3: Test the issue with a new Windows user account
==============
We can follow the steps in the articles to create a new user account to test the issue. If the problem does not occur in the new user account, some settings
in the old account are corrupted. We can copy the main user files from the old account to the new account, delete the old account, and then continue using the new account.
For the detailed steps on how to create a new user account and copy data from the old account to the new account, you can refer to the following articles:
For Windows Vista/Windows 7:
http://windows.microsoft.com/en-us/windows-vista/Create-a-user-account
http://windows.microsoft.com/en-us/windows-vista/Fix-a-corrupted-user-profile
Please take your time to try the suggestions and let me know the results at your earliest convenience. . If anything is unclear or if there
is anything I can do for you, please feel free to let me know.
Sally Tang

Workaround to archive email in Outlook 2010 as PDF portfolio?

Hello All,
We use Acrobat Pro 9.4.6.
Our office will not update to Acrobat X until CS6 becomes available for purchase.
We run Office 2010 Pro 32-bit on Windows 7 64-bit.
We need to archive email in a way that can be sorted in a PDF Portfolio by date or attachments to email.
I wrote VBA code to save email from an entire folder or several selected folders as .HTML files with the same folder structure on disk as was in Outlook. This works for sorting by date of email, but it does not allow for the attachments to stay attached to the email.
I thought about downgrading Acrobat to 9.0, but I am unsure if this is possible.
Has anyone found a way to archive email in Outlook 2010 as PDF portfolio which would allow sorting by which email have attachments?
Thanks,
edsager
P.S. A few extra steps would definitely add more benefit than cost.

To resolve error 0x8004010F , identify the current location of your default Outlook data file, and then create a new Outlook profile.
Step 1- Locate the default Outlook data file
Click Start, and then click Control Panel.
In Control Panel, click Mail.
In the Mail Setup - Outlook dialog box, click Show Profiles.
Select your current Outlook profile, and then click Properties.
In the Mail Setup - Outlook dialog box, click Data Files.
Select the Data Files tab in the Account Settings dialog box, and then note the name and location of the default data file for your profile (a check mark will denote the default data file).
Click Close.
Step 2 - Create a new Outlook profile
Step 3 - Configure your new Outlook profile as the default profile
More detailed steps you can refer to this KB article:
http://support.microsoft.com/kb/2659085

Acrobat XI aborts when archiving emails in Outlook 2010

I'm trying to archiving emails in Outlook 2010 as a PDF. When I set the folders to archive and execute, it will run but abort and cancel the job after only partial completion. There is no specific folder or email where this happens. It appears to be random but I have yet to complete a full archive on my Outlook emails. I know others have had similar problems but there doesn't seem to be many responses. Perhaps Adobe personnel could provide some solutions to this. I'd appreciate any help. Thanks.
Dell XPS desktop
64-bit
Windows 8.1
MS Outlook 2010
Adobe Acrobat XI Std. v. 11.0.10

Hi gilamonster0723,
Is Acrobat working fine with all other tools?
Please try repairing Acrobat from the Help menu.
Have you tried setting up automatic archival of the emails from the Adobe PDFMaker option?
What happens? Is this working fine?
Please check and let me know.
Regards,
Anubha

Online Archive only visible in Outlook 2010 after OWA logon

Dear.
We implemented Exchange 2010 native archiving. We created our own retention policies, applied them to the mailboxes and archiving started successfully exactly as we want it.
We’re using Outlook 2010 clients with both: cached and non-cached mode. The strange thing is that for the online archive to be visible in outlook, the user needs to logon to OWA
first and only once. Afterwards, online archive stills visible in Outlook 2010.
Is there any other way to make the online archive visible without forcing the user to do a one-time logon to OWA?
Thanks for the feedback.
Regards.
Peter
Peter Van Keymeulen, IT Infrastructure Solution Architect, www.edeconsulting.be

Hi,
I'm glad you've solved the problem!
Thanks for you feedback!
Niko Cheng
TechNet Community Support

Auto suggestion in outlook 2010

Hi,
As i type in outlook 2010, the word suggestions need to be shown to select then and there( as similar to mobile; when we compose a message by making dictionary ON).
Please suggest me.
Thanks,
VidhyaShankar

Hi,
By word suggestions/auto suggestions, do you mean the feature that prompt with suggested words when we type the first few letters? If this is the case, I'm afraid there is no such feature in Outlook.
If I've misunderstood it, would please provide a screenshot regarding this feature on the mobile so that we can understand it more clearly? You can share the screenshot to us by sending it to
GBSD TN Office Information Collection [email protected]
The email subject should be the thread link.
Thanks,
Steve Fan
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

Auto Archiving outlook 2010 GPO request

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