Auto archiving Outlook for pop3 mailbox

I know it is possible to set auto archiving in outlook with the implementation of rules for exchange account.
I wonder if auto archiving can be performed for pop3 accounts. Basically trying to auto-archive old email from outlook and save them in NAS device. Don't want to run Time Machine as it will start to backup the whole system.

Hi,
According to your description, I noticed that “If we type in the user's email address and name and click Next, the profile is created successfully”. Do you mean the linked mailbox can be setup automatically when you fill in the Name and E-mail Address in
the Auto Account Setup page? For example:
If that is the case, the autodiscover service in Exchange side should be configured correctly and it is working for Outlook client automatically account setup.
If the account can’t be setup automatically when using autodiscover service, please
verify that the Master Account (Domain2\User1) has full access to the Linked Mailbox ([email protected]) as well as the smtp address using the cmdlets Get-Mailbox and Get-MailboxPermission in Exchange server:
Get-Mailbox [email protected] | fl PrimarySmtpAddress,*Type*,*Link*
Get-MailboxPermission [email protected] | fl
Regards,
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Winnie Liang
TechNet Community Support

Similar Messages

AD: Auto Archive Outlook 2010 GPO

Hello,
I am currently testing Auto Archiving in Outlook 2010 via GPO but am having a little trouble with it. I copied the ADMX files to the DC and the workstation I am testing it from. I was able to get the policy applied and everything seems to be working. However,
here is where I am confused. I have it set to auto archive anything older than a month (to test) and the only thing I see archived are Sent emails. Does anyone know why it did not archive the Inbox and anything that was older than a month in it?
On this test machine:
Windows 7 64bit
Office 2010
Server:
Exchange 2010
AD 2008 R2

Hi,
Please use Group Policy Management Console to generate a Group Policy result to check policy apply status.
After you applied Outlook 2010 Auto Archive policy, its data are stored at:
HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook\preferences
Check such registry hive in your client; make sure your user applied the policy successfully.
> I have it set to auto archive anything older than a month (to test) and the only thing I see archived are
> Sent emails.
For such questions, we recommend you create a new thread and post it in Outlook forum, which is the best place for Outlook related issues:
Outlook IT Pro Discussions
http://social.technet.microsoft.com/Forums/en-US/outlook/threads
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with
us.
Thank you for your understanding.
For more information please refer to following MS articles:
Bug: Auto-archive does not work in Outlook 2010
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/b7f9a086-582b-472d-980f-90e9176d1cd3
Outlook 2010 AutoArchive not working
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/0120b14b-ee80-4ad4-a757-1ffd9b4422d9
Lawrence
TechNet Community Support

Auto Archiving outlook 2010 GPO request

I'm wanting to setup a GPO to auto archive the user emails every 3 months. I want it to archive to their machine, backup to their private network folder, and index the archive from the machine, not from the network folder. this one is tricky.
Can it be done?

Hi,
Please use Group Policy Management Console to generate a Group Policy result to check policy apply status.
After you applied Outlook 2010 Auto Archive policy, its data are stored at:
HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook\preferences
Check such registry hive in your client; make sure your user applied the policy successfully.
> I have it set to auto archive anything older than a month (to test) and the only thing I see archived are
> Sent emails.
For such questions, we recommend you create a new thread and post it in Outlook forum, which is the best place for Outlook related issues:
Outlook IT Pro Discussions
http://social.technet.microsoft.com/Forums/en-US/outlook/threads
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with
us.
Thank you for your understanding.
For more information please refer to following MS articles:
Bug: Auto-archive does not work in Outlook 2010
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/b7f9a086-582b-472d-980f-90e9176d1cd3
Outlook 2010 AutoArchive not working
http://social.technet.microsoft.com/Forums/en-US/outlook/thread/0120b14b-ee80-4ad4-a757-1ffd9b4422d9
Lawrence
TechNet Community Support

How to use Search Folders in Outlook for shared mailboxes

Hello
We use Otlook 2010/2013 with MS Exchange 2010. In outlook there is "Serarch folder" with subfolders Large e-mail, Unreaded mails.... User can create own subfolders with rules.
Users have attahet to outlook shared mailboxex for example Import, Export....
For these mailboxes you cannot use "Search Folders" - outlook can use it only for your personal mailbox.
To use "Serach folders" for shared mailbox I have to create new e-mail profile in Windows. User has to run outlook using these new profile "import". Now he is directly connected with shared mailbox.
But users want to use "Search folders" when they are on own outlook profile with shared mailboxes attahecd to their profiles.
Is it posible to do it? Or use some third-party
product?
Thank you for help
Tomasz
Kind Regards Tomasz

Hi,
I suggest we ask this question on Outlook forum:
http://social.technet.microsoft.com/Forums/office/en-US/home?forum=outlook
Regards,
Simon Wu
TechNet Community Support

Outlook 2013 Auto Account Setup for Linked Mailbox Not working

We've created a linked mailbox, in Exchange 2013 (in domain1), for a user in another AD forest, domain2. We have the AutoDiscover service configured in the other AD forest as well. Our only issue now is trying to find a way to get the Outlook Auto Account
Setup to automagically configure a user's profile the first time Outlook 2013 is started. If we type in the user's email address and name and click Next, the profile is created successfully.
I spoke to Microsoft support who helped me confirm that AutoDiscovery was configured correctly in the other forest. Reading this information (
https://technet.microsoft.com/en-us/library/bb124251.aspx ) on AutoDiscover, I found what may be the issue. It notes that
"If the Outlook client is joined to a domain, the user's domain account is used."
Since the linked mailbox is associated with domain1, Outlook looks like it cannot use the domain account from domain2. I wonder if there might be a registry hack to bypass this and force Outlook clients in domain2 to look at email addresses in domain1?
Orange County District Attorney

Hi,
According to your description, I noticed that “If we type in the user's email address and name and click Next, the profile is created successfully”. Do you mean the linked mailbox can be setup automatically when you fill in the Name and E-mail Address in
the Auto Account Setup page? For example:
If that is the case, the autodiscover service in Exchange side should be configured correctly and it is working for Outlook client automatically account setup.
If the account can’t be setup automatically when using autodiscover service, please
verify that the Master Account (Domain2\User1) has full access to the Linked Mailbox ([email protected]) as well as the smtp address using the cmdlets Get-Mailbox and Get-MailboxPermission in Exchange server:
Get-Mailbox [email protected] | fl PrimarySmtpAddress,*Type*,*Link*
Get-MailboxPermission [email protected] | fl
Regards,
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Winnie Liang
TechNet Community Support

Outlook for Mac mailbox is almost full with exchange 2010

I have a Mac user who's mailbox is almost full. On a PC we just archive email and it goes into a .pst. What do I do with this Mac?
This topic first appeared in the Spiceworks Community

You can disable this in the registry. This is not a Cisco documented or recommended option. I have done it for customers who were really adament about the notifications.
Here are the steps to do on your Unity server. Again I want to stress I'm not sure if this is Cisco supported but it's a simple change that requires no reboot.
1. Backup your windows registry
2. Open regedit
3. Browse to HKEY_LOCAL_MACHINE\Software\Active Voice\MalEx\1.0
4. Open the REG_DWORD DisableStatusCheck
5. Change the value from 0 to 1
This should take effect right away. This is a universal system all off for the Unity server only. Exchange is not effected.
Please rate any helpful posts
Thanks
Fred

Outlook Password prompt for Linked Mailboxes from certain Domain

Hello,
As part of a migration project, I'm trying to connect Outlook with Linked Mailboxes from users in a trusted domain.
I'm able to create the linked mailbox on the Exchange 2013 (CU7) server without any issue, but when I try to configure Outlook for these mailboxes, it is prompting for credentials permanently and won't start. Log on to OWA with the same user from the trusted
domain is working fine.
I'm able to configure Linked mailboxes from another trusted domain without any problems.
I've already recreated the trust between these two domains (validation tells everything is ok)
DNS is configured with conditional forwarders in both domains and name resolution looks ok to me (ping and nslookup)
When I look at the LinkedMasterAccount of the mailboxes from this domain, I can see that there is only the SID (S-1-5-21-4033829......). The other linked mailboxes (from the other domain where it's working) are showing the Account name (domain\user)
Internal and External ClientAuthenticationMethod of OutlookAnywhere is set to NTLM
Infos:
DomainA: Domainlevel 2012 - Exchange 2013 - Forest trust to Domain B and C
DomainB: Domainlevel 2008 - Exchange 2010 - Forest trust to Domain A - Outlook for linked Mailboxes of DomainA works fine
DomainC: Domainlevel 2008 - Forest trust to Domain A --> can't connect Outlook to LinkedMailboxes of this domain.
Is there anything else I can check?

Hi,
Please check whether the server is configured to only accept NTLM version 2 and reject NTLM and LM, and the Outlook client computer is not configured with the same LAN Mananger authentication level.
Check DC, Start -> Programs -> Administrative Tools -> Security Options -> Note the LAN Manager authentication level.
Check DC's policies, Start -> Programs -> Administrative Tools -> expand Security Settings\Local Policies -> Security Options -> Note the Lan Manager authentication level.
IMPORTANT： You may also have to check policies that are linked at the site/domain/organizational unit levels to determine where the LAN Manager authentication level must be configured. Configure the LAN Manager authentication level to "Send
NTLMv2 response only". If you want to implement NTLM version 2 in your network, make sure that all computers in the domain are set to use this authentication level.
Thanks
Mavis Huang
TechNet Community Support

Bug: Auto-archive does not work in Outlook 2010

The Auto-Archive feature does not seem to work. In my case, I'm creating a mail folder in my inbox and setting the auto archival to "2 weeks, then delete". I run Auto Archival manually. It seems to progress without any error, but I know better.
It should take the process more than a few minutes to process the mail I have stored up for almost a year. No error and my mail has been untouched.
I noticed this thread in the Outlook 2010 beta forums
I'm having the same issue. I'd like this bug fixed if possible? I keep archival folders to manage my mail.

Hi Canovac,
Auto Archive works as expected in my environment. I noticed you said that you created a new mail folder in your inbox. Did you just create the folder and move the mail to that folder? Auto archive looks at modified date and if you
move the mail to that folder that changed the modified date so the mail will not archive.
To determine the modified date, do the following:
While on the folder in question:
Click View > View Settings > Columns
In the Select available columns from dropdown choose
All Mail Fields locate Modifed in the Available colums: and click
Add
If the mail has not been modified within the last two week span, please test the following for me.
Start Outlook with the /safe switch and then run Auto-Archive.
Does auto-archive work when starting with the /safe switch?
Regards, Teresa Microsoft Online Community Support Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community
members reading the thread.

Need to download Global address List for Kiosk user while configuring Outlook using POP3 setting

Hi,
We have configured Kiosk User in Outlook using POP3 setting but we are not able to see the GAL in the Outlook Client.
Kindly whether there is options to download the GAL using LDAP query in Exchange Online.
An answer would be of great help.
Regards,
Manoj Issac

Hi Manoj,
POP3 was designed to support offline mail processing. With POP3 protocol in Exchange, client user can send and receive message from Exchange server. But POP3 doesn't offer advanced collaboration features such as calendaring, contacts, Address
Book(GAL) and tasks.
Therefore, the POP3 client can’t access address book. It is recommended to use MAPI protocol to connect to the Exchange server. For external user, the users can also use Outlook Anywhere or OWA to access the mailbox with better Exchange features
experience.
Regards,
Winnie Liang
TechNet Community Support

STOP AUTO ARCHIVING IN OUTLOOK 2013...I HATE IT!

HOW DO I STOP AUTO ARCHIVING IN OUTLOOK 2013...I HATE IT!

Hi,
Before going further, would you please let me know more details? Did you mean that you want to disable the auto archiving in outlook in all client computers, and all computers
were in SBS domain environment?
If so, you may configure the group policy and help you to achieve this target. For more details, please refer to the following similar thread.
How to
disable auto archiving in outlook
In addition, if just a standalone computer, you want to disable AutoArchive feature in Outlook. Please navigate
to AutoArchive Settings and configure it. By default, the AutoArchive feature is turned off in Outlook 2013.
Hope this helps.
Best regards,
Justin Gu

Outlook 2007 auto archiving not start

I have setup the auto archive to run everyday, and turn on already. And confirmed setup the Inbox for do the archiving too.
And enabled a Prompt to ask me for the archiving in everytime. But everytime when I start the outlook 2007,it didn't prompt me or run it by auto.
anything I am missing? thanks

Hi,
If your .pst file is corrupted, the AutoArchive may not work properly, please run Scanpst.exe to repair your .pst file:
http://support.microsoft.com/kb/272227
You can refer to this article to double check your autoarchive settings and troubleshoot the autoarchive issue:
http://www.howto-outlook.com/faq/archivenotworking.htm
Regards,
Melon Chen
TechNet Community Support

Using AppleScript to auto-archive mail in Outlook 2011

I want to use AppleScript to set up a schedule to auto-archive mail greater than X days old. What I've found so far is below, and the error I'm receiving is "error "Microsoft Outlook got an error: Can’t get pop account \"TargetProcess\"." number -1728 from pop account "TargetProcess"".
# the time we want to archive from
set theArchiveCutoffTime to ((current date) - (32 * days))
property theCount : 0
tell application "System Events"
set targetProcess to count (every application process whose name is "Mail")
end tell
tell application "Microsoft Outlook"
set thisAccount to pop account "TargetProcess"
set thisFolders to mail folder of thisAccount
# find the "Inbox" of topFolder and "Mail ARCHIVE" of on my computer
repeat with thisFolder in thisFolders
if name of thisFolder is "Inbox" then
set theInbox to thisFolder
else if name of thisFolder is "Mail ARCHIVE" then
set theARCHIVE to thisFolder
end if
end repeat
# find the archive "Inbox"
repeat with thisFolder in mail folder of theARCHIVE
if name of thisFolder is "Inbox" then
set theArchiveInbox to thisFolder
end if
end repeat
set theArchiveTarget to theArchiveInbox
# archive the Inbox
repeat with theMessage in message in theInbox
if time received of theMessage < theArchiveCutoffTime then
move theMessage to theArchiveTarget
set theCount to theCount + 1
else
# we get messages from oldest to newest
exit repeat
end if
end repeat
# archive sub-folders
repeat with thisSubfolder in mail folder of theInbox
# find the archive subfolder corresponding to this
repeat with thisARCHIVEubfolder in mail folder of theArchiveInbox
if name of thisARCHIVEubfolder is name of thisSubfolder then
set theArchiveTarget to thisARCHIVEubfolder
end if
end repeat
# archive messages
repeat with theMessage in message in thisSubfolder
if time received of theMessage < theArchiveCutoffTime then
move theMessage to theArchiveTarget
set theCount to theCount + 1
else
# we get messages from oldest to newest
exit repeat
end if
end repeat
end repeat
end tell
I'm working in AppleScript Editor v2.6.1 (152.1), Microsoft Outlook 2011 v14.3.5, OSX 10.9.4 Mavericks.

Ok, red_menace above me had a shorter and more elegant solution to the question, I'm adding this just for another example.
To solve your problem I'd make a mail rule that looked for any messages with "Filename:" in them (along with whatever criteria you wanted, like sender, domain, etc). The mail rule would execute the Applescript. My assumption is that the "Filename:foobar" text could be anywhere in the email, not necessarily the first thing in a paragraph, so I had to parse it differently.
The results end up in a datalist, (theFilename {} ) that you can parse later to collect all filenames found in whatever messages were processed.
I realize this could be cleaner, hope it's not hard to follow, but I did it really fast. It works flawlessly for me, picking out the name of the file no matter where in the email it appears.
using terms from application "Mail"
on perform mail action with messages theSelectedMessages for rule theRule
repeat with aCounter from 1 to count theSelectedMessages
set theMessage to item aCounter of theSelectedMessages
set theContent to content of theMessage
set theWords to every word of theContent
set theFilename to {}
set tid to AppleScript's text item delimiters
set AppleScript's text item delimiters to ":"
repeat with thisLoop in theWords
try
if (text item 1 of thisLoop) is "Filename" then
set end of theFilename to (text item 2 of thisLoop)
-- rest of your logic goes here the display is just to show it finds the filename, take it out!
display dialog theFilename ¬
buttons {"OK"}
end if
end try
end repeat
set AppleScript's text item delimiters to tid
end repeat
end perform mail action with messages
end using terms from
Message was edited by: stephen.bradley Typos for the win!

Creating local auto archive setting by script Outlook 2010

How could I enable Autoarchive feature and setup it by script for creating local pst file
Delete letters older then 14 days
Making Archivation every 1 day
Apply Autoarchive settings for all folders
Ideally I would love to have on script, no policy or exchange admin features and other staff, only script like vbs or something.
I hope you understand me, my english is not so good

Hi,
Thanks for your post. I understand that you are looking for a scripted solution for auto archive settings in Outlook.
However, this forum focuses on questions and feedback for Microsoft Office client. I would suggest you to post in the forum of
Script Center>Scripting Forums, where you can get more experienced responses:
http://social.technet.microsoft.com/Forums/scriptcenter/en-US/home?forum=ITCG
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
Regards,
Ethan Hua
TechNet Community Support
It's recommended to download and install
Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
programs.

Archiving options for Outlook 2010/2013 Home and Business?

Hi all,
Forgive me if this is covered already (I am sure it would be somewhere but I could not find a definitive answer). We are looking at migrating from Google Apps to Exchange and I am trying to cost it all up and have a question in relation to archiving.
Our 450 users are not akin to archiving, given their gmail limits, they are just used to keeping everything, however with exchange that will have to change as we are going to host it locally.
The question I have is what archiving options are available to me given that all our office installations are Home and Business 2010/2013? I have read the compatibility matrix which says outlook in this product does not support in-place archiving.
To test this I created an in-place archive for my account (outlook 2010 H&B) and when I re-open outlook I get my archive mailbox showing up.
I have not yet tested the mailbox retention policies and such like but I thought I would just ask as to what options would be available to me given this situation?
Given that my archive is now showing in outlook, what has caused that to happen? I would have thought that if it was not supported that it would not have shown up at all? Can someone explain what functionality will not work and what will?
If we have to buy new copies of outlook for all our clients it just adds to the cost that I suspect will kill the move and management will say that we can stay on gmail.
Thanks for any direction you may have.

I understand that it is not supported, I was just commenting that It appeared to work in the tests that I had done and I was curious as to why
Aaron would you mind to share your findings on this if any! We are in the same situation as you were.
I have activated Online Archiving (on-premises) feature for 3 accounts on our Exchange 2010 and set them up with Retention Policy which Move to archive items aged more than 6 months and all works fine and old Items automatically being moved to Online Archive
mailbox which just appeared after enabling this on server for above 3 accounts.
The server is Exchange 2010 and clients are Outlook H&B 2013 which comes with DELL systems.
We already purchased Enterprise Licenses as well and have access to Microsoft Download pages to get Outlook 2013.
But since above is working just fine, we really would like to know, if we don't install Outlook 2013 and activate it with that license what in fact we are missing in terms of functionalities regarding Online Archiving!
Really looking forward to hear back from you or anybody who can clear the confusion.
Thanks for assistance!

What application is needed to open Outlook for Mac Archive.olm

How do I open emails that have been exported to Outlook for Mac Archive.olm?

You might find a solution here: how to convert microsoft outlook contacts to apple address book - Google Search
OT

Auto archiving Outlook for pop3 mailbox

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