AUTO CLEARING CONFIGURATION

how to configur auto clearing (open item clearing )
wht is the use of GR/IR clearing account in f.13
plz tell use of both

Hi,
See from SPRO: General Ledger Accounting / Business Transactions / Open Item Clearing / Assign Clearing Rules to Account Types. Normal this is what to fill in but there are some other options.
When you post an GR on a Purchasing order and an invoice this is posted on a clearing account (open item management) When you run F.13 it clears automatically these items. For GR/IR clearing you don't have to set up in customizing.
For other clearings perhaps you have to sut-up come customizing
Paul

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GR/IR not auto clear in system

Hi All,
GR/IR not auto clear in system
Normally every week end the system automatically clears the open items in f.13, But this time it has not clear the open items
What could be the reason the system not to clear open items on the week end.
So that's the reason the user manually cleared the open items
- User has performed F.13 on 26th of Oct but system didn't auto clear the open items.
- Those documents are posted prior to 26th of Oct and user would like to know what cause to incident.
Please suggest me what should be the reason to come out of this issue.
Thanks in advance
nandha
Edited by: nandhasapfi on Nov 8, 2011 1:07 PM

Hi All,
I trying to auto clear fbl3n open items in f.13, every week end the system defaultly auto clears all the open items in the system but last weekend it has not been done that job.
Suggest me what should be the reason for the above issue.
And i checked in OB74 for the G/L a/c 123456 they have configured the below thing
chart of account ABC
a/c type S
criteria 1 zuonr assignment
criteria 2 vbund Trading partner
criteria 3 ebeln   purchasing document
criteria 4 ebelp   item
criteria 5 empty
Suggest me Still any thing required to configure for auto clear the open items of fbl3n
Thanks in advance
Edited by: nandhasapfi on Nov 10, 2011 11:45 AM

Auto clearing of customer open items

Dears,
We have implemented for a retail client, wherein we create sale order, collect money, deliver and billing. The collection will generate multiple document since it will be many types (cash, cheques, card, span, transfer etc), my requirement is that all these payments are against sales order which updates sales order in the assignment filed of accounting document, but billing document updates billing document in the assignment field which is causing difficulty to run auto clearing and there will be more than 1000 orders created in all our outlets which makes very difficult to clear manually. I ll be great if you can help me in this regard. Any user exit or configuration help would be appreciated.
Thanks,
Lokesh

Hi Lokesh,
As suggested by Ajay, try with sort key if number of invoice G/L accounts are few. If it doesn't work, check SD copy control.
Go to t-code VTFL. Select target billing type and source delivery type and double click. Update
B Sales order number in the assignment field. This would automatically transfer, sales document number to accounting document of billing.
If you are creating billing for sales order, do the same in VTFA.
Thanks,
V V

GR/IR a/c not auto-clearing

Hi All,
The GR/IR account has to be cleared automatically once the Invoice Receipt matches Goods Receipt. However, this isn't happening since Jan 2nd, 2007.
I checked the scheduler that schedules auto clearing, it appears to be correct.
I checked auto clearing (SAPF124) configuration, the first criteria is Purchasing Document (EBELN) and the second criteria is Item (EBELP).
What can be the possible reasons? What can I do to atleast find why the error is occuring. Is there any diagnosis i can do?
Regards,
Tejas

Hi Melody, sorry for the late reply. As I understand as per the SAP documentation, that quotes in referece to the GR/IR special indicator,
"It only makes sense to use this indicator if the assignment of invoice receipts to the corresponding goods receipts using the purchase order number and the purchase order item is not sufficient (such as with scheduling agreements)."
If this is checked, then in addition to the PO and line item ("EBELN EBELP" which is specified in OB74) "documents are assigned to GR/IR accounts using the material document".
So when you check this indicator you're comparing 3 things, material doc, PO number n line item. In a PO you dont need to compare material doc. If you do check the box there would be no error thrown, just that it would slow down the system. Hence, it is advised not to check the "GR/IR special indicator" in case of a PO.

CUSTOMER AUTO CLEARING F.13

Hi Friends,
Presently I am facing one problem Customer auto clearing F.13
My client scenario is first they post the Credit memo because they might be having sale returns on earlier sales
In the invoice they mapped that credit memo no. in Reference field.
While doing F.13 Earlier the system was not considering this credit memo and it not clearing the amount. The auto clearing is happening for normal entries only it means invoice and payment.
I maintained this reference filed in OB74 for account type customers. After my changes the system is not considering for normal entries also for auto clearing.
Please suggest what to be done at the earliest.
Its urgent.
Regards
Sai

Yes Jehade, you can.
But take into account that you do not set Amount (DMBTR) as a grouping criteria for those accounts, and in case you've set Assignment (ZUONR), the three open items must have the same ZUONR, otherwise it will not clear.
On top of that, if you have small difference you can configure tolerance groups in IMG and assign them in the Accoutns Master Data.
Hope that will help.
Regards
Fede

Auto clearing of documents posted through VF11

Hello Experts
We'r working on ECC 6.0.
I'am not able to understand that while billing is being cancelled, both the original billing & excise documents are getting cleared automatically with their reversals while doing VF11.
We've not executed even auto clearing (F.13).
We dont want them to get cleared automatically.
Where is the configuration for that?
Regards
Kapil

Hi kapil
If you are reversing the billing document & excise documents using VF11 then automatically the original billing document & excise document also get cleared . because those billing & excise documents are the reference documents to the Accounting document and that is the reason it cancels the original documents and the reversal document number will be generated .
Even after cancellation also an accounting document will be getting generated. So you have to do changes in the accounting document in OBA7. with the help of FI consultant
But it is advisable not to make any changes in the accounting documents
Regards
Srinath

Bank Reconcilation Statement (EBS)- Auto clear

Hi,
I am configuring EBS (format is S SWIFT940). I would like to know how the program would auto clear from the clearing account for cheque payments during importing TC:FF.5 the bank statement. In which field does the cheque no get updated.
Thanks
Suresh

Hi SS,
If I understood your Q correctly then you would like to know when the bank statement get uploaded through FF.5, how SAP finds open item (Customer Invoice / Vendor payment line item) and match with the line item mentioned in the bank upload file.
As per standard SAP,
1) The Upload file will first update following three tables when you upload Bank statement through FF.5
1 FEBKO - Electronic Bank Statement Header Records
2.FEBEP - Electronic Bank Statement Line Items
3.FEBRE - Reference record for electronic bank statement line item
2) There is internal algorithm through which it will match cheque amount and clear the open items.
3) The standard SAP does offer user exit to write logic through which you can match open item and clear customer / vendor payment item and bank line items.
The table FEBRE is having three fields note to payee1, note to payee2, note to payee3 where you can store only following FI fields into this fields
1. Reference (XBLNR)
2. Assignment (ZUONR)
3. Text (SGTXT)
As per your requirement you may pass any values through this fields and compare with open items already exist in the system and clear both items.
I hope you will be able to make out now, how exactly EBS matching process works.
In case you have any doubt then pl. let me know.

F.13 auto clear

Hi all,
1)Do the system have that functionality to auto-clear open items in GRIR? (Auto-clear meaning no human intervention)?
Please any one clarrify the above question
Thanks in advance
Nandha
Moderator: Please, search before posting

Hi!
You said that your criteria for clearing (as set in the configuration for automatic open item clearing) is the local currency and assignment field, ryt? If that's the case, check your line items via FBL3N and try to sort all items by local currency and assignment field, try to see if these criterias are met (Same currency and same value in the assignment field, posting key of matched item should be debit and credit). This is just one way of checking why there are no items can be cleared in F.13.
Another thing also, in F.13, make sure that selection box for GL Accounts is "ticked" or selected.
Regards,
Chaikaru

Auto clearing of "On My Mac" mailbox.

Can anyone tell me how to auto clear this mail box (eg after one day or one week). I have 3 accounts all working correctly, but this one, as there is no account set up with this name, i cannot configure the junk box to clear it automatically.
Thank you

From the Mail Help:
Mail in Mac OS X v10.4 no longer creates an On My Mac folder for mailboxes saved on your computer. When you upgrade to Mac OS X v10.4, the mailboxes that were in your On My Mac mailbox now appear at the root level of the mailbox list.
To recreate your mailbox organization:
Choose Mailbox > New Mailbox.
Enter a name for the mailbox and click OK.
Drag the mailboxes that used to be in On My Mac to the new mailbox.
You might want to give the new mailbox the name of the email account it's used for, or call it On My Mac to match the organization in previous Mac OS X systems.
Its a holdover from the previous Mail organization scheme. Just select the "On My Mac" Junk Mailbox and Delete it.
Jim

Document not auto cleared after performing FF67

Hi all,
firstly i would like to acknowledge that i'm using version 4.7.
after performing FF67, bank recon document generated in main bank & clearing bank GL accounts. But it is not auto clear in the clearing bank GL account. the treatment is as post GL account & manual clear.
after checking:-
1. trans type ABC using int. algorithm 15 - use assignment field to clear.
2. posting type in posting rule is 4 - clear debit GL account
in FF67 screen variant, assignment field entered the same as assignment value in clearing bank account. by right, the documents will clear off automatically.
anyone can assist what else that i miss out?
thanks in advance.

hi..
we can perform manual clearing or F.13, but the pupose of having such posting rule and posting type is to minimize steps of clearing.
by right, once ff67 posted, the clearing bank gl account will get cleared.

In EBS document not get auto clear Algorithms 11

In Electronic bank statment document not get clear automatically while batch run.
I update check no to payment document. even though it is not get auto clear.
in OT51 assign Interpretation Algorithms 11 011:(Outgoing check: Check number not identical to document number)
why it is not get auto clear with check number.

011 = Outgoing check: Check number not identical to document number
012 = Outgoing check: Check number identical to document number
The "document number" in the descriptions is the payment document number - the FI doc that cleared the invoice. If you use the payment document number as the check number - and thus that is the number the bank includes in the bank statement - then you would use algorithm 012. If you create a check in the check register that is a different number than the payment document - and the check number is the number in the bank statement - then you would use algorithm 011.
Search SAP Help for a document titled "Interpretation Algorithms". This document includes descriptions of all the standard interpretation algorithms.
Regards,
Shannon

Auto clearing F.13

Hi Friends,
Presently I am facing one problem Customer auto clearing F.13
My client scenario is first they post the Credit memo because they might be having sale returns on earlier sales
In the invoice they mapped that credit memo no. in Reference field.
While doing F.13 Earlier the system is not considering this credit memo and it not clearing the amount. The auto clearing is happening for normal entries only it means invoice and payment.
I maintained this reference filed in OB74 for account type customers. After my changes the system is not considering for normal entries also for auto clearing.
Please suggest what to be done at the earliest.
Its urgent.
Regards
Sai

Thanks Srikanth! You mean, there is a predefined GL account to be cleared for open items or in case of customers it clears all customers predefined in the variant say customer 1200339 to 1250699. Thanks for the answer.
I have had another question regarding when you run the clearing process, it shows which accounts were cleared. When I ran the process for customers, it usually shows a debit and credit amount for a cleared items for eg. 100, and -100 clearing the account. But in this clearance it only showed a few debit amounts of -100(item 1- one column1), -150(item 1- another column2), 3000(column3) and 6000 (column3) and the for column 3 the total come upto 9000 with the message "total in document currency"
I have an image file with the problem if anybody wants to see it, i can email it to the person. Thanks
further points will be assigned.
Jason

Auto clearing of Accounting entries posted via MIRO & MR8M

Hi Gurus,
Currently we are doing the development relating to u201CDuplicate Invoice checku201D.
In one of the scenario system is referring the Accounting document of the cancelled MIRO.
Subject accounting document is there in the open items (FBL1N) and the corresponding reversal accounting document (Generated via MR8M) is also reflecting in the Open items (FBL1N).
MIRO documents get cancelled via T-code u2013 MR8M & the Material documents shows the cancelled / relevant document reference against each other.
Since both of our accounting document (generated via MIRO & MR8M) are appearing in Open items system is referring that in our Duplicate Invoice check development which we want to avoid.
If I am not wrong, in case of SD Billing document if we reversed, system automatically cancelled the relevant accounting document against each other.
Does anybody have an idea as how to clear these 2 accounting documents (MIRO & MR8M) against each other ?
Regards,
Shridhar

Hi Prasad,
Thanks for the option but we had aready given a though about clearing the Vendor line items.
In stead of F-44, we can set the F.13, background scheduling with daily execution and can clear the documents. Background execution in the night will occupy our space hence need instant result if possible. As well as background execution will happend in the timing after office hours so could be the case that before doing auto clearing someone may get the concern cancelled accounting document pertaining to the cancelled MIRO (Vendor Invoice - Line item) in the open items.
While doing the MR8M (Logistic Inv Reversal) alongwith Material Document reversal can we clear the accounting documents instantly on its own against each other ?
Regards,
Shridhar

New functionality in ECC 6.0 for auto clearing of bank clearing account.

Is there any new functionality in ECC 6.0 for auto clearing of bank clearing account.
Regards,
Kishore

Hi,
There no new functionality in ECC 6.0 for auto clearing of bank clearing account. Still you need to depend on Manual / Electronic bank statement to clear them.
Thanks
Prasada

Auto clear in bank clearing account

Hi, all
We have our eletronic bank statement, and use Bank G/L account, General Clearing Account, Transfer/out account and vendor account for a whole outgoing payment process.
When I use FF.5 to upload a bank statement, it will CR bank and DR General Clearing Account, and then CR General Clearing account, and DR transfer out account. So we will have a credit 100 and a debit 100 amount in General Clearing Account, when I display the account with FS10n, I could find out a -100 and +100 together with balance 0. But in front of them are marked as RED light. What should I do to let this general clearing account to be cleared automatically? I've already ticked Open Item Management and Line Item display in FSS0.
Thank you.

Hi,
I know F.13 is one way. But as in SAP, via FS10n, the DR and CR entry is already combine together as 0 balance, is there any place I could setup, so that it will automatically cleared without any intervene?
> Hi
>
> For auto clearing to this account you can use
> F.13.But you need to sure in this case that your
> asignnment of Debit and Credit entry is matching with
> each other.

AUTO CLEARING CONFIGURATION

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