Auto clearing.....G/L, Vendor & Customer

Hi
can anybody explain how the auto clearing program will clear the G/L, Vendor, Customer line items.
How many critieria's are there for clearing.
And how can we see (display) the scheduled job.
Thks in advance
Shivaji

Hi Mohanty,
For auto clearing the transaction code is F.13. by using this you can clear GL accounts, Vendors and customers.
you can give upto 3 criterias for clearing.T.code OB74.
If you have scheduled f.13 as session you can see the same using SM35.
Regards
Rama Krishna.A

Similar Messages

Any BAPI for Auto clearing of Vendor accounts

Hai,
Any body know, any BAPI for Auto clearing of the Vendor account(transaction F.13).
This urgent issue.
Reward will promote you.
Bye ,
Elamaran

no, there's no bapi
-> another report is rfbibl00 with transaction fb05
-> you've to fill structures bselk and bselp
regards Andreas

How to clear interco vendor/customer which auto created during interco pstg

Hi all,
During intercompany posting, system auto created vendor/customer line items.
When and how these created items to be clear out?
TQ

Hi,
Please go through below thread:-
[Inter company AR/AP open item clearing - Urgent;
Regards,
Gaurav

F110 - Automatic payment Program Vendor /Customer Clearing

I have entered all the settings related to the Vendor/Customer clearing.
1.Entering the Vendor and Customer account numbers in the relevant master records.
2.Activating the clearing with Vendor/Customer in both master records.
But when F110 is executed,the customer line items are thrown in the exception list.The line items are all due on both the sides.When i reallocate the customer line item,it is giving the option of deducting it from the Vendor line item.
It has to do autmotically and pay the balance amount to the Vendor,instead of doing it manually.
Request to contribute your ideas for solving this issue.
Regards
Sunil

Hii Neeraj,
The error says it consists of the debit balance.But the settings are already made in both the vendor and customer records.But if we click the execption item and reallocate ,it is accepted to deduct it from the vendor line item.
Thanks and Regards
Sunil

Where we can link the vendor & Customer open and cleared iteams.

Dear Experts,
Vendor & Customer open line iteam and clear line iteams tables is BSIK, BSID, BSIAK,BSAD, But where we can link the open iteam and clear iteam, what is the link table of open iteam and cleared iteam. And where we can link the vendor & Customer open and cleared iteams.
For example vendor & Customer linked table is KLPA.
Same above the G/L open line iteam and clear line iteams tables is BSIS, BSAS,where we can link the open iteam and clear iteam, what is the link table of open iteam and cleared iteam.
Thanks in Advance,.
Srinu.M.

Sorry to say you but it is mandatory.
Everybody is trying to help others and solve their problem. When you say i am not asking for that and looking for this, it looks a bit arrogant.
Tables are
Customer
BSID (open items) and BSAD (cleared items)
Vendor - similarly
BSAK and BSIK
Totals
BSEG, BKPF
Let us know if you still need any help
Edited by: nkonnipati on Jan 28, 2012 5:51 AM

CUSTOMER AUTO CLEARING F.13

Hi Friends,
Presently I am facing one problem Customer auto clearing F.13
My client scenario is first they post the Credit memo because they might be having sale returns on earlier sales
In the invoice they mapped that credit memo no. in Reference field.
While doing F.13 Earlier the system was not considering this credit memo and it not clearing the amount. The auto clearing is happening for normal entries only it means invoice and payment.
I maintained this reference filed in OB74 for account type customers. After my changes the system is not considering for normal entries also for auto clearing.
Please suggest what to be done at the earliest.
Its urgent.
Regards
Sai

Yes Jehade, you can.
But take into account that you do not set Amount (DMBTR) as a grouping criteria for those accounts, and in case you've set Assignment (ZUONR), the three open items must have the same ZUONR, otherwise it will not clear.
On top of that, if you have small difference you can configure tolerance groups in IMG and assign them in the Accoutns Master Data.
Hope that will help.
Regards
Fede

Clearing with Vendor / Customer

Dear Expert,
If a vendor is maintained in foreign currency (in $ USD) and customer in local currency (in Rs. PKR).
My question is that, Whether we can clear open items between them through clearing with vendor/customer.
Regards
Ali

Hi,
So the customer (in Rs.PKR) line items will be converted into $ USD as per the exchange rate in table for clearing and the resulting exchange gain or loss will be posted.
Have you ever tested the above transaction.
Regards
Ali

Auto Clearing of Customer Account with Special G/L W

Dear Experts,
Currently auto clearing of customer account with norm items is running smoothly.
When we tried to run the same for Special G/L Indicator "W' in F.13 tcode , it is not happening (Category 'W' special G/L transaction were
not selected).
Even we tried to change the rules in Ob74 but no luck.
We can do manual clearing through F-32 but the volume is very high on every day.
Since we considered Open PDC's is one of the criteria for credit control customer in our business and hence system is blocking
all customers where documents having special g/l w even though net amount is zero in fbl5n.
Could you please suggest me how to do auto clearing.
Regards
Shaik

Hello,
Are you trying to clear Bill Of Exchange (SGL Code W) with F.13 ?
You have to use the remittance process (FBWE and report S_ALR_87012211).
Regards

Auto clearing of customer open items

Dears,
We have implemented for a retail client, wherein we create sale order, collect money, deliver and billing. The collection will generate multiple document since it will be many types (cash, cheques, card, span, transfer etc), my requirement is that all these payments are against sales order which updates sales order in the assignment filed of accounting document, but billing document updates billing document in the assignment field which is causing difficulty to run auto clearing and there will be more than 1000 orders created in all our outlets which makes very difficult to clear manually. I ll be great if you can help me in this regard. Any user exit or configuration help would be appreciated.
Thanks,
Lokesh

Hi Lokesh,
As suggested by Ajay, try with sort key if number of invoice G/L accounts are few. If it doesn't work, check SD copy control.
Go to t-code VTFL. Select target billing type and source delivery type and double click. Update
B Sales order number in the assignment field. This would automatically transfer, sales document number to accounting document of billing.
If you are creating billing for sales order, do the same in VTFA.
Thanks,
V V

Auto-clear only credit note with customer invoice (not receipts)

Hi all,
I have a query in regards to auto clearing. Program SAPF124.
Is it possible to run the program that will clear only credit notes against invoices, and not receipts!
Thanks a million.
Regards
Tonia

If you have different document type and different number ranges for credit notes and payments, restrict the selection by document number ranges e.g from 1900001 to 1999999.
Regards,

Bank Reconcilation Statement (EBS)- Auto clear

Hi,
I am configuring EBS (format is S SWIFT940). I would like to know how the program would auto clear from the clearing account for cheque payments during importing TC:FF.5 the bank statement. In which field does the cheque no get updated.
Thanks
Suresh

Hi SS,
If I understood your Q correctly then you would like to know when the bank statement get uploaded through FF.5, how SAP finds open item (Customer Invoice / Vendor payment line item) and match with the line item mentioned in the bank upload file.
As per standard SAP,
1) The Upload file will first update following three tables when you upload Bank statement through FF.5
1 FEBKO - Electronic Bank Statement Header Records
2.FEBEP - Electronic Bank Statement Line Items
3.FEBRE - Reference record for electronic bank statement line item
2) There is internal algorithm through which it will match cheque amount and clear the open items.
3) The standard SAP does offer user exit to write logic through which you can match open item and clear customer / vendor payment item and bank line items.
The table FEBRE is having three fields note to payee1, note to payee2, note to payee3 where you can store only following FI fields into this fields
1. Reference (XBLNR)
2. Assignment (ZUONR)
3. Text (SGTXT)
As per your requirement you may pass any values through this fields and compare with open items already exist in the system and clear both items.
I hope you will be able to make out now, how exactly EBS matching process works.
In case you have any doubt then pl. let me know.

Sort Key .... where we can see the activity in GL, Vendor, Customer mater

Hi gurus,
what is the use Sort key,
where we can see that activity. in GL Accounts, Vendor, customer master sort key where we can see effects. what is the use, how it will sort, where i can see.
Thanks for your reply.
Anil

Dear Anil,
Sort key is the one that fills the "Assignment field" of a line item automatically.
For example, for the GR / IR accounts, we normally give the "Purchase Order" as the sort key. This will make the line items in the GR/IR account to be filled with the Purchase order and the Item number.
The automatic clearing (F.13) works with the assignment field. In case the net of two line items (Dr - Cr) is equal to zero and the assignment field of these two lines are the same, then the system will automatically clear these two lines. Hence "Sort key " fills the assignment field and is very useful in automatic clearing
regards
Venkatesh
Assign points if useful

AUTO CLEARING CONFIGURATION

how to configur auto clearing (open item clearing )
wht is the use of GR/IR clearing account in f.13
plz tell use of both

Hi,
See from SPRO: General Ledger Accounting / Business Transactions / Open Item Clearing / Assign Clearing Rules to Account Types. Normal this is what to fill in but there are some other options.
When you post an GR on a Purchasing order and an invoice this is posted on a clearing account (open item management) When you run F.13 it clears automatically these items. For GR/IR clearing you don't have to set up in customizing.
For other clearings perhaps you have to sut-up come customizing
Paul

Auto clearing F.13

Hi Friends,
Presently I am facing one problem Customer auto clearing F.13
My client scenario is first they post the Credit memo because they might be having sale returns on earlier sales
In the invoice they mapped that credit memo no. in Reference field.
While doing F.13 Earlier the system is not considering this credit memo and it not clearing the amount. The auto clearing is happening for normal entries only it means invoice and payment.
I maintained this reference filed in OB74 for account type customers. After my changes the system is not considering for normal entries also for auto clearing.
Please suggest what to be done at the earliest.
Its urgent.
Regards
Sai

Thanks Srikanth! You mean, there is a predefined GL account to be cleared for open items or in case of customers it clears all customers predefined in the variant say customer 1200339 to 1250699. Thanks for the answer.
I have had another question regarding when you run the clearing process, it shows which accounts were cleared. When I ran the process for customers, it usually shows a debit and credit amount for a cleared items for eg. 100, and -100 clearing the account. But in this clearance it only showed a few debit amounts of -100(item 1- one column1), -150(item 1- another column2), 3000(column3) and 6000 (column3) and the for column 3 the total come upto 9000 with the message "total in document currency"
I have an image file with the problem if anybody wants to see it, i can email it to the person. Thanks
further points will be assigned.
Jason

Auto clearing of Accounting entries posted via MIRO & MR8M

Hi Gurus,
Currently we are doing the development relating to u201CDuplicate Invoice checku201D.
In one of the scenario system is referring the Accounting document of the cancelled MIRO.
Subject accounting document is there in the open items (FBL1N) and the corresponding reversal accounting document (Generated via MR8M) is also reflecting in the Open items (FBL1N).
MIRO documents get cancelled via T-code u2013 MR8M & the Material documents shows the cancelled / relevant document reference against each other.
Since both of our accounting document (generated via MIRO & MR8M) are appearing in Open items system is referring that in our Duplicate Invoice check development which we want to avoid.
If I am not wrong, in case of SD Billing document if we reversed, system automatically cancelled the relevant accounting document against each other.
Does anybody have an idea as how to clear these 2 accounting documents (MIRO & MR8M) against each other ?
Regards,
Shridhar

Hi Prasad,
Thanks for the option but we had aready given a though about clearing the Vendor line items.
In stead of F-44, we can set the F.13, background scheduling with daily execution and can clear the documents. Background execution in the night will occupy our space hence need instant result if possible. As well as background execution will happend in the timing after office hours so could be the case that before doing auto clearing someone may get the concern cancelled accounting document pertaining to the cancelled MIRO (Vendor Invoice - Line item) in the open items.
While doing the MR8M (Logistic Inv Reversal) alongwith Material Document reversal can we clear the accounting documents instantly on its own against each other ?
Regards,
Shridhar

Auto clearing.....G/L, Vendor & Customer

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