Automatic Cash Application

Hi Friends,
Hope all is well. Can anybody please answer my questions regarding Lockbox Processing.
Is it applicable for all Customers?
How to you enter the data into SAP if we are using EDI?
Should the bank be same? Like we are using Comerica Bank now and will be using the Deutsche bank in the future. I think we have to either go for comerica or Deutsche right?
Please answer these questions. Still lot of questions in my mind as we are soon going for Lockbox process. Can a person new to that process will be able to do it?
Thanks in advance,
Deepthi.

Deepthi,
1. The company provides the lockbox information to its customers, for sending the remittances against invoices. On receiving the remittances and the details, the bank,with which the company has maintained the lockbox, transmits the data to the company either through a file or EDI.
2. There is good documentation in SAP Help regarding "entering lockbox data per EDI". Please go through the same.( I am not sure whether I can provide the link here. I do not want to see the red colored remarks from the moderator!!)
3. "Should the bank be the same"? If you are using Comerica now, you need to configure for Comerica. In future, you need to configure for Deutsche bank. If your client wants the lock box operations for Comerica now, you need to do it now.
Srinivasa Vepa

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Invoice Detail for Automatic Cash Application

Is there a "fuzzy search" capability available in SAP to allow for customers who do not provide full nine-digit invoice number, thereby requiring manual application of payment.

Deepthi,
1. The company provides the lockbox information to its customers, for sending the remittances against invoices. On receiving the remittances and the details, the bank,with which the company has maintained the lockbox, transmits the data to the company either through a file or EDI.
2. There is good documentation in SAP Help regarding "entering lockbox data per EDI". Please go through the same.( I am not sure whether I can provide the link here. I do not want to see the red colored remarks from the moderator!!)
3. "Should the bank be the same"? If you are using Comerica now, you need to configure for Comerica. In future, you need to configure for Deutsche bank. If your client wants the lock box operations for Comerica now, you need to do it now.
Srinivasa Vepa

Automatic SAP Cash Application- for ACH incoming payments

Dear experts,
We have requirement to automatically apply cash for the ACH incoming customer payments. We have been using LOCKBOX for automatic cash application for Check incoming payments. Now we want to implement automatic cash application for incoming ACH payments as well. What are available best options? Can we do this through EBS?
Any suggestions are highly appreciated.
Thanks,
Tina

Hi Tina
I suggest to use a different GL code for incoming ACH payments and set this up using BAI codes from your banks EBS file. I believe you are not running EBS statement upload or manual load currently. Identify all the bank transactions and their related BAI codes with the help from your bank.
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AR cash application - automatic

Hello ,
Is there a way that we can set- up automatic cash application for AR using tcode F110.
Please let me know the detailed procedure if anyone has done this kind of set- up.
Thanks.

Hello ,
Is there a way that we can set- up automatic cash application for AR using tcode F110.
Please let me know the detailed procedure if anyone has done this kind of set- up.
Thanks.

Cross - company cash application for Accounts recievables

Kindly let me know how to conduct an cross company cash application. Which transaction will best accomplish this .
I have set - up the cross - company clearing account between the 2 companies.
Thanks in advance.

If I am not wrong, your company code A receives payment from customer and you want to clear the customer open item in company code B. If you have done the cross-company code clearing between these two company codes using T Code OBYA, then all you have to do is make the following posting in company code A.
Dr. Cash/Bank $100 (in company code A)
Cr. Customer $100 (in company code B)
System will automatically generate the following postings.
Dr. Cash/Bank $100 (in CoCd A)
Cr. Clearing with CoCd B $100 (in CoCd A)
Dr. Clearing with CoCd A $ 100 (in CoCd B)
Cr. Customer $100 (in CoCd B)
Clearing accounts are what you specify in OBYA.
Assign pts. if this answers your question!

Automating AR cash application

Hi,
Currently all of our AR is handled manually and we are planning to automate AR cash application.We are in a situation where some of our customers send their payments referencing an invoice number and a large portion of our customers do not have an invoice number while sending their payments to the bank.Can we use lockbox functionality in SAP to auto apply the payments when we do not have an invoice number from the customer?Can we basically match on customer number and amount while applying the payments automatically?

does anybody have an answer for the query above. I think it can be cleared through a matching criteria with customer having open-items. we can set the matching criteria in ob74. What i have a question is about how to configure auto-cash clearing and is there a different parameter to clear it in f.13. Thanks.
Jason

AR cash application question

Hi,
Can some one kindly let me know how can we perform a cross- company cash application .
The business wants to apply cash to company B for an invoice generated for company A .
Please let me know.
Thanks.

hi Prepare cross company code transactions
SPRO  financial accounting  general ledger accounting  business transaction  prepare cross company code transactions
FI Customization    (T. Code OBYA)
Give the company code 1: AML
        Company code 2: ASL
Enter
Posted in AML
Cleared against ASL
Debit posting key: 40
Account debit: 200160
Credit posting key: 50
Account credit: 200160
Company code: 2
Posted in: ASL
Cleared against: AML
Debit posting key: 40
Account debit: 200161
Credit posting key: 50
Account credit: 200161
Save (or) (ctrl + s)
Save in your request
Co. Customization:
Assign company code ASL to controlling area AML:
Use the transaction code: OKKP
Select controlling area: AML
Select details button
Company code to controlling area  select cross company code cost accounting
Document type: SA
Save
Save in your request
Double click on assignment of company codes folder:
Select company code: AML
Select copy as button
Change the company code to: ASL
Enter & save
Define adjustment accounts for reconciliation posting:
Path: SPRO  controlling  cost element accounting  reconciliation ledger  define adjustment accounts for reconciliation postings
Double click define accounts for automatic postings
From the menu select extras  select controlling area
Give your controlling area: AML
Enter
Select change account determination button
Save
Give the account No: 400150 (FI/CO reconciliation account)
Save & save in your request
Specify document no. range for reconciliation posting:
Same path: (T. code: OK13)
Give the controlling area: AML
Select change intervals button
Select interval button
Give the No. range: 01
From No: 1 to 100000
Enter & save
Creation of cost centre (path: KS01)
Give the cost centre: Dept X
Valid from: 01.04.2006 to31.12.9999
Reference cost centre: dept A
Controlling area: AML
Enter
Change the name to dept X
Description, cost centre dept X
Person responsible: X
Company code: change to ASL
Save (or) (ctrl + s)
Ignore the message, press enter
Posting of salaries in company code AML (F -02)
Document date: 01.11.2006
Type: SA     Company code: AML
Posting key: 40     Account No: 400100 (Salaries)
Enter
Amount: 100000
Cost centre: Dept A
Text: salary payment
Posting key: 50
Account No: 200105 (SBI current account)
Enter
Amount: u2018*u2019
Business area: AMH
Text: u2018+u2019
Document  Simulate & save
Go and see the G/L account: (FS10N)
Give the G/L account No: 400100 (Salaries)
Company code: AML
Fiscal year: 2006
Execute
Select back arrow
Give the company code: ASL
Execute
Cross company code postings in FI
If outstanding expenses paid by ASL on behalf of AML u2013 Entries
In AML     - Outstanding expenses A/C Dr
                    To ASL
In ASL Books -     AML       Dr
                  To Bank
Use the transaction code: (F-02)
Give the document date: 01.11.2006
Type: SA
Company code: ASL
Posting key: 50
Account No: 200105 (SBI Current Account)
Enter
Give the amount: 5000
Business area: AMH
Text: Out standing expenses payment on behalf of AML
Posting key: 40
Account No: 100500 (Outstanding expenses)
New company code: AML
Enter
Amount: u2018*u2019
Business area: AMH
Text: u2018+u2019
Document  Simulates & Save (or) (ctrl + s)
Double click on 3rd line item
Give the business area: AMH
Text: u2018+u2019
Select next item button
Business area: AMH
Text: u2018+u2019
Save (or) (ctrl + s)
Select continue button
hope this gives you a clear picture ...
rgds
Jay

Segregation of Cash application and application of on account AR payments

Hi Friends,
We have a requirement to segregate cash application to customer accounts and application of on account payments from customer account. The requirement is coming from Internal audit. They want a process where a group of users can apply payments to the customers , they can apply payment directly to invloice if they know it. But if they don't know the same, they can post on account to the customer. Another group of users (collectors) can call up customer and find for which invoice, the payment needs to be applied and can clear on account payment to an invoice. In FI module, application of payment to customer can be done by using TR code F-28 and account clearing can be done using Tr code F-04/F-32. These two functions can be segregated by restricting access of F-28 to only cash application group. But if the collector wants, he/she can post to cash account using Tr code F-32/F-04 also. SAP does allow to enter any GL Account in clearing Tr codes also so it does not seem possible to segregate these two functions just by restricting access to Tr code F-28. Restricting access of collectors to all GL Accounts may not work as they may have to post exchange rate gain/loss which are GL Accounts. Has anyone dealt with such situation and how was it solved? Any suggestion would be helpful.
Thanks and regards,
Pinky

Hi Friends,
We have a requirement to segregate cash application to customer accounts and application of on account payments from customer account. The requirement is coming from Internal audit. They want a process where a group of users can apply payments to the customers , they can apply payment directly to invloice if they know it. But if they don't know the same, they can post on account to the customer. Another group of users (collectors) can call up customer and find for which invoice, the payment needs to be applied and can clear on account payment to an invoice. In FI module, application of payment to customer can be done by using TR code F-28 and account clearing can be done using Tr code F-04/F-32. These two functions can be segregated by restricting access of F-28 to only cash application group. But if the collector wants, he/she can post to cash account using Tr code F-32/F-04 also. SAP does allow to enter any GL Account in clearing Tr codes also so it does not seem possible to segregate these two functions just by restricting access to Tr code F-28. Restricting access of collectors to all GL Accounts may not work as they may have to post exchange rate gain/loss which are GL Accounts. Has anyone dealt with such situation and how was it solved? Any suggestion would be helpful.
Thanks and regards,
Pinky

Payment File download automatically to Application sever

Hi ,
We have copied a file format for MT110 and created a new format by changing some tags using event function modules.The output is showing as per our requirement.But we want this format to be downloaded to application server once payment run/print button is pressed. we are able to see the format in DME administration but our requirement is to download automatically to application server with proper naming convention.
Can anybody help me on this issue ?
Thanks in advance ,
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Hello Joby ,
you need to 2 steps :
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2.Assign your variant to DMEE Format in Tcode OBPM4.
regards
Prabhu

Accounts receivables - Cross company cash application - Need help

Hello,
They are applying cash to an invoice to a diff company- code . For e.g if there is an invocie in comp A ( cust debit and Rev : credit ) but the cash account is of company B.
These are the documents which it creates
Original Invoice :
COMPANY A,
Customer   debit :                  100 dollars
Revenue account credit :         100 dollars.
After CASH application:
cross - company document created : 100000
company A, customer credit :    100 dollars
                   inter company   :     100 dollars
company B cash account debit :           100 dollars
                   inter - comp account credit :   100 dollars.
The thing is when I pull up the customer from company A , it still shows in open items list , but the fact is it is cleared in a diff company.
What do I need to do to remove it from the open item list, or what is the correct procedure .
Please let me know how to resolve this as it is affecting a custom Aging report.
Thanks in advance.

i am testing this , can u pls tell me how do i clear an invoice from a diff company code cash account.
thanks.

Payment difference in cash application

Hi Gurus,
How to restrict users to post payment difference of more than 10 while doing cash application f-28.
System should not allow to use charge if difference for more than 10.
Please help me.

System should not allow to use charge of difference option in f-28.
Thanks

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Automatic Cash Application

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