Automatic clearing definitions

I need clear payroll accounts automatically by F.13, but does not work. The criteria in OB74 is WRBTR.
When odd items appear in account it doesn't match:
100,000.00
100,000.00
100,000.00 -
When items come in pairs clearing occurs:
100,000.00
100,000.00 -
Is there any setting to complete this process?
Points will be awarded for helpful comments.
Regards

Hi,
Please find the difference in your open items which is proposed in F.13.
For example:
                             GSBER     document
100,000.00             0001          A
100,000.00             0002          B
100,000.00 -           0002          C
Then you can define GSBER in OB74 for clearing document B and C.
or
                             ZUONR    document
100,000.00             20100501          A
100,000.00             20100520          B
100,000.00 -           020100520        C
Then you can define ZUONR in OB74 for clearing document B and C.
In case the value in all fields are the same in A/B/C documents, then you have to clear B and C manually in clearing transaction( ex. F-03 for G/L account clearing)
Hope above explaination can help you to solve this issue.
With Best Regards,
Gladys xing

Similar Messages

Automatic clearing without Definition of Clearing currency-F.13

Hi SAP Guru,
I have a problem with Automatic clearing , when i execute the transaction -F.13 with GL Accounts its showing "NO GL Account docuemnts Selected " in Additional log but in Error Log "No Error Occurred during Clearing"
and i checked the GL Accounts but still open items are available.
Then I checked the transaction -OB74 configuration like Account type -S ,Account,Criterion-1=ZUONR, it seems fine.
but why that above message occurred and why the open items are not cleared ?
Please help me on this issue
Thank you
Viru

Dear Viru,
I believe that your GL account was not created with open item management.
Please check with FBL3N report, whether open item symbol is showing or POSTED symbol there.
OPENITEM POSTED
If your line items are open items, then your OB74 settings will work correctly.
Regards,
Srinu

Transaction F.13 Automatic clearing without definition of clearing currency

Hi, I need to excecute this transacciton like the transaction F-03, using residual items, because net amounts of posting keys are not equals. Are there any way ?
Thaks in advance

Hi Jeannett,
It's not possible. The standard automatic clearing (F.13) has the premise that both the open items have the same amount.
This prerequisite is neither configurable, sit treated as basic rule of accounting.
You can develop a program (ABAP) that make this type of cleaning.
Regards,
Fernando Almeida

Electronic Bank Statement - automatic clearing via Assignment number

Dear all,
when posting our outgoing cheques, the cheque number is copied to the assignment field (via an automatic job). Our cheque numbers have 6 digits.
When we are getting in the bank statement file the cheque number is populated in the 'Note to payee' (same number in "Reference" field), but instead of 6 digits, the bank adds additional 6 digits / zeros infront of the cheque number. Meaning that instead of 005217 we get 000000005217.
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The following settings were done in the system:
1. Posting rules: "4 Clear debit G/L acct"
2. Search string definition:
1. 0 > ' ', 2. 0 > ' ', 3. 0 > ' ', 4. 0 > ' ', 5. 0 > ' ', 6. 0 > ' ', 7. # > #, 8. # > #, 9. # > #, 10. # > #, 11. # > #, 12. # > #
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Does anybody know what is missing?
Thanks!
R, Katharina

We have uploaded MT940 file through /nff.5 .
The posting which has happened after MT940 was uploaded is
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Cr. Bank Sub Control Account (190228) 500 INR
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Dr. Bank Sub control Account (190228) 500 INR
Cr. Customer Account 500 INR
Their is no other posting also with 500 in sub control account
But these are not cleared automatically & reflecting in FEBA as to be posted.
Now out 100 trnsaction the success rate of automatic clearing is 30%.
What could be the reason? Is it to do with date etc.
I undertand that clearing against ( two document ) is against some criteria.
then what those criteria are.

Automatic clearing of billing document error

Hi All,
When user try to cancel/reverse the billing document following error occurred.
"no accounting document created". but when user try to release to accounting in VF02. it gives following message.
"Automatic Clearing of Billing document 900000034 and cancel document 1000000070 not possible."
Message no.VF208
Diagnosis
The system cannot clear billing documents and cancellation documents beacuse, for example individual item updating is deactivated.
System Response.
The Billing Document can be created.
Precedure
The FI Documents are cleared manually.
Please help me
Thanks
Sap Guru

Dear Friend,
IMG - SD - Billing - Define Billing Types.
Go to your BIlling Document Definition (T-Code - VOFA) & remove the Tick mark (Check) In POsting BLock Check box.
This check box is located in General Control.
Hope this helps...
Reward if useful...
Thanks,
Jignesh Mehta
98700 10230

Reference field for Automatic Clearing - STO

Hi All,
This pertains to automatic clearing of line items in Cenvat Clearing Account for STO transactions.
Our client is using J1IIN for creating outgoing STO Excise Invoice at sending plant. The accounting document posted will have Billing Document Number in its reference field.
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Cenvat Clearing A/c Dr.
Cenvat Payable A/c Cr.
In the receiving plant an incoming excise STO invoice is posted in J1IEX. In the accounting document, the reference field is filled with the excise invoice number generated in J1IIN.
The accounting entry will be:
Cenvat Receivable A/c Dr.
Cenvat Clearing A/c Cr.
Since the reference fileds are having different document numbers, clearing the open items in Cenvat Clearing Account using automatic clearing has become difficult.
Need inputs on how to get a common text (either Billing Document Number or Outgoing Excise Invoice Number) entered in reference field for both the Excise Invoices in J1IIN and J1IEX, so as to make this automatic clearing work fine . . . .
Can anybody help in this regard..??
Regards,
Ravi Kumar

Hi
In OB74 we have following options for defining rules
COA      A/Type     Frm No      To No         Criter 1      Criter 2      Criter 3      Criter 4      Criter 5
     D     1     9999999999     VERTN     VERTT     VBEWA
     D     A     Z     ZUONR     GSBER     VBUND
     K     A     Z     ZUONR     GSBER     VBUND
     S     0     9999999999     ZUONR     GSBER     VBUND
From the above we can have options for
1. For all accounts or selected one account , we can have upto 5 criterias for our decision to vlear
2. We can have COA level decisions also
3. We can have Account type level decisions - Vendor, Customer & GL accounts - one or many and can many rules defined.
4. apart from the above you have the option to clear the criteria order of the field for account type definitions level
Please go through the settings - SPRO-GL/AP/AR- Business Transactions- Open items processing- auto clearing
whether this helps u to understand the logic

Automatic Clearing - Open Item GL Account

Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

Billing document cancellation (VF11) the cancelled doc. is not getting automatically cleared against the actual billing doc.

Hi All,
In case of billing document cancellation (VF11) the cancelled doc. is not getting automatically cleared against the actual billing doc. no. Each time user has to clear the doc. manually. We have observed this issue after recent patch updation dated 22nd Feb’2014. Till 21st Feb’2014 the cancelled doc. has been cleared automatically against their respective billing documents.
Please guide.
Thank you.

Hi Gopi,
Please chheck SAP Note No. 1259505. It explains two ways in which SAP releases cancellation documents to FI.
OSS NOte 1259505 lists the possible causes from SD side &
OSS Note 309208 lists the possible causes from FI side.
Regards,
Kavita

Automatic clearing of open items

hi,
we have customers with 'dummy-invoices' in our system.
There is a document in FI with a value of 0,01 Euro on the customer.
this document is an open item and never will be cleared.
is there any possibility for automatic clearing of such open items ? program SAPF124 does the clearing
only when there is a second document, right ?
reg, Martin

Hi,
Clearing is always against counterpart; that's the concept of this funcionality.
Regards,
Eli

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Scheduling of Automatic Clearing (FPMA) of FI-CA Open Items in background

Hi,
I was trying to schedule daily runs of Automatic Clearing (FPMA) in background using SM36. I understand that running Automatic Clearing of Open Items on a periodic basis is a usual practice in the Utilities industry.
However, SM36 is throwing an error message saying "Program SAPLFKKAKTIV2 cannot be scheduled (not of type 1 or J)", when I am specifying SAPLFKKAKTIV2 as the ABAP Program to be run on a daily basis.
I shall be grateful if somebody can suggest a solution for this.
Thanks and regards,
Arijit Mitra

Hi, i am using a program for schedule FPMA and in the output returns these error :
FKKKO table : incomplete data.
Missing Data : BLDAT or BUDAT or BLART or WAERS.
I am using Mass Activity Type as 0004.
Additionally , the Standard SAP program RFKK_MA_SCHEDULER in FICA,
returns the same errror.
Can someone help me?
Kind Regards
Daniele

F.13 automatic clearing G/L Account in Amount in Local Currency

Hi gurus:
I need a lot of help with t-code F.13.
I need clearing a lot of line items in one GL Account. every one has the same Assignment Number and has in local currency (CLP), but one of them is in USD.
When i call the transaction, I fill the follow fields, but the system doesn't clear the items and shows follow message "B No clearing (difference too large)" .
Company code                    CMF
Fiscal year                     2009
Assignment                      2009
Select GL Accounts        X
G/L accounts                    21070016
Clearing date                   30.06.2010
Clearing Currency               CLP
Permit individual line items   X
Include Suppl Account Assign X
I tried with the follow configuration in OB74
S     21070016     21070016     ZUONR     DMBTR
But system cleared certain items, not everything.
¿How can I do a automatic clearing when i have documents with differents document currency? ¿Is it posible to do a residual items from F.13?
Greetings and anticipated thanks
Marco

Hello Raj:
Thanks for your reply. Look, the difference that I found between both t-codes is the field: Clearing Currency.
I've executed many times with that field empty and CLP. But the result is the same "No clearing procedures were carried out".
Also I've tried with different combinations of this checks:
F124BVK - Special Processing (Clearing Currency from Assignment Field) (I dont know how to configure this)
F124ALW - Expiring Currencies
F124TOLEB - Consider a Single Line Item for Tolerances
F124NKON - Include Supplementary Account Assignment
What can I do now?
Thanks a lot
Marco

Automatic Clearing F.13

What is the prupose of using F.13 . Is it the same as F-44 if we are using it to clear vendor items. When do we need to do this. Is it after making paying the open items. I went into F.13, then checked all vendors. I got a list of document numbers with the amounts. And bekow that got a log below that says "account selected but is not entered in tableTF123" what does this mean.
Suppose we want to clear G/l items do we use the same transaction?
ANother question does MR11 does the same clearing as F.13. For eg, if we run MR11 and clear GR/IR, wont it do the same in F.13 to that G/L account
I am not able to clear vendor open items through F.13, though they exist. It is confusing. Can someone guide me through the whole process adn why do we use f.13, what all it does.

Hi
Manual Clearing of G/L , Vendor and Customer are done at F-03 , F-44 and F-32.
Automatic Clearing of all these G/L , Vendors and Customers are done F.13.
F.13 includes all the three F-03 , F-44 and F-32.
regarding MR11 , Cancelling of Goods Receipt is done at MR11 but Clearing is done at F.13.
For Example ,
suppose that you have a goods receipt for a quantity of 12.You got the invoice receipt for a quantity of 10 only.then if you go to MR11 it will show the difference of quantity of 2.And you have the information that you will not receive the remaining quantity of 2.You will cancel the goods receipt of quantity of 2 using MR11.
MR11 displays and cancels the goods receipt but doesnt clear.
Clearing is done at F.13 Automatic clearing.
regards
Venkat
Edited by: Venkat Dara on Dec 8, 2008 8:45 AM

Automatic clearing definitions

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