Automatic clearing document t-code f.13 (CUSTOMER)

if i want to clear customer advances thorough f.13 automatic clearing document how can i clear customer advances pl. give me the screen shot if available.
sanjay

Hi,
Please try t-code OB74 - maintain criteria and account which need to be automatically clearing GR/IR account.
Basically, the criteria for matching is PO number and PO line item.
Hope this help.
Regards.

Similar Messages

Automatic clearing document t-code f.13

Hi!
kindly guide me for automatic clearing document stepwise
T-Code f.13
Sanjay

This Transaction code helps you to clear all the entries for which debit and credit exists. Ex:- you take the GR/IR Account first you do Good receipt where your GRIR account gets credited later on when invoice received then your GRIR account gets debited. Now your GRIR account has got both debit and Credit. Now if you run this f.13 system will clear this entry and shows only the exact open items for which Invoice should be raised.

F.13 Automatic clearing + Document Type (external number)

Test
Edited by: Programador Abap on May 28, 2010 11:23 AM

Hi,
I follow up your suggestion to set rule of automatic clearin on OB74.
Criteria 1 : ZUONR (Assignment field)
Criteria 2 : GSBER (Business Area)
Criteria : VBUND (Trading Partner)
I had to set up the above criteria.
how to add up (0.00) for setting?
Regards,
H.J.

Automatic clearing and manual clearing

Hello Gurus,
I have created incoming invoice through SD. Then i did incoming payment through F-28. Even though customer was not cleared. after doing F-13 Customer has been cleared. How can we know whether there is need to run f-13?? In some company codes there is need and some company codes no need.Is there any config setting for this ? if so where is it?

In OB74 you are specifying the rules for Automatic clearing. so when you do automatic clearing in f.13 for a customer SAP system will check the criteria 1 you mentioned in the rules. Only the documents which match the criteria are selected for clearing. Suppose if there is no document satisfying criteria 1 then system checks Criteria 2 you mentioned in OB74 for Customer documents.
Criteria or the rule that you specified is matched against the customer documents.
U mentioned that some invoices are not clearing. this may be because criteria you have specified is "Assignment". If there is no common data in the assignment field between documents then those documents will not be cleared.
For example in Assignment filed if you specify for one document "1000" and if there is no other document with the same assignment field then your document will not be cleared.
Raj.

Error SAPMF05A 0700 E - while clearing document in F.13

Hi All,
While running the automatic clearing through t.code F.13. Getting the following error.
ScName       Scr. Mtyp Mid Mno Message text
SAPMF05A 0131 S      F5 074 4 items were selected
SAPMF05A 0700 E      /DS 310 Please Enter Valid Trading Partner: Reporter Code no longer exists.
Can anyone please help me on this.
Regards,
Deep

Hi,
Yes i got the solution for the above issue.
Error Message: Error SAPMF05A 0700 E - while clearing document in F.13
Analysis :
We got this error while clearing the open items in GR/IR account(GL account).
when i have checked the documents(nock-off/opposite entires) then i found that trading partner entered in both the documents are not same.
Trading partners is picking from the vendor master data
As the trading partner has been changed in the vendor master data......the document posted before change has old trading partner and the document posted after change has new trading partner.
Solution:
We have validation/substitution to ignore trading partner while clearing the documents.
We have extended the above validation/substitution for the related company code to clear the documents.
Regards,
Deep

How to Reverse the clearing document & cancel the invoice

Hi gurus,
Can any body tell me how can i reverse the clearing document?
what happen i had wrongly put up the customer invoice with the special GL indicator (Advance from customer) & i had clear the invoice & special gl balance.
Steps which i follow:
F-29 - Customer Down payment
F-22 - Customer Invoice
F-28 - Customer Incoming Payment
F-39 - Clear customer down payment
F-32 - Clear customer payments
when i tried to reverse the document (T.Code FB08) which give me error that reverse the clear line item.
Please help me to overcome this issue....
Than'x,
Dhananjay R.

Hi amit,
Than'x for given attention. actually i tried this T.code FBRA, what happen which reset the invoice & clearing document.& i see the customer / vendor invoice as open item in display. when i tried to reverse this entry which is wrongly inputed in the system which i want to reverse. while reversing this entry again i see the balance of clearing document in the customer / vendor balance display.
i couldn't understand how to cancel this entry from the system?
Pls suggest me to overcome this issue.
Than'x
Dhananjay R.

Not able to do Automatic clearing

Hi,
When execute F.13, getting the error that, the customer account has been blocked. so i am not able to do automatic clearing.
How to unblock the customer account?
Regards,
Vidya

Hi Vidya,
Go to FD05 and give the customer number.
You can unblock/block the customer in all company codes as well as a specific company code.
You just need to save and the customer will be blocked/unblocked.
Thanks
Srikanth.

Automatic clearing- proportionate distribution

Hi All,
When we execute the automatic clearing using transaction code FPMA. Clearing should happen according to the below mentioned scenario-
For a business partner there are two debit open items which are $ 20 and $ 30 both the items are due on same date 01/15/2010.
Business partner made a payment on 01/16/2010 for the amount $ 10 , now the client wants the 10 to be distributed proportionally between the two debit open items when we execute the automatic clearing.
For line item $20 the amount it should clear is $ 4 (20/50)10 and for the line item $ 30 it should clear $6 (30/50)10.
I tried all the configuration for the clearing variant with grouping, sorting and clearing rules but couldn't achieve the result.
Your response is greatly appreciated.
thanks
VR
Edited by: VR_SAPFICA on Sep 17, 2010 4:48 PM

Hi,
thats difficult when I have no detailed example in a system.
You give me following example:
group 1                                                              payment
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010                  50,00
group 2
document 3      10,00       20.1.2010
document 4        5,00       18.2.2010
10,00 should proportionately clearing between group 2 and group 3
group 3
document 5        8,00       18.2.2010
When you as grouping, the grouping charateristic 010 "due date" used then you receives other groups:
group 1
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010
group 2
document 3      10,00       20.1.2010
group 3
document 4        5,00       18.2.2010
document 5        8,00       18.2.2010
You need a other grouping characteristic.
Best regards.
Christiane

F-26 Customer code not showing on clearing document

Hello,
I usually run transaction F-26 to do customer clearings.
I dont know what happened for this customer that when I simulate the clearing document the customer line disappear.
The document is cleared normally but the customer code line item does not show on the clearing document (type "CM"-cheque)
PS: When I run F-26 I insert any bank account and amount 0.00 just to specify the document numbers on "additional selections"
I dont know why this happened just this time. I´ve analyzed customer master data on XD03 but I dont know if its something related to this.
What else could I check ?
Thanks,
Alex

Hi Kyoko,
I agree with you that system probably is working as intended, and also I don't think F-26 is the ideal transaction for this. Probably F-13 is more appropriated.
Anyway, the 2 documents for customer "Y" are with zero balance clearing too (the same as customer "X") but the customer line item appears on the clearing document.
We usually run F-26 to clear more than 2 customers also. We inform the document numbers on additional selection.
So I still need to know why the item line for customer "X" did not appear on clearing document
Regards,
Alex

Automatic creation of clearing document

Hi experts,
We have a scenario where:
1. Co code 1 is created as vendor in Co code 2 and Co code 2 is created as customer in Co code 1.
2. Co code 1 sells to customer of co code 2, this generates AR in co code 1 and AP in co code 2
3. Co code 2 makes payment to vendor of co code 1. This clears AP open item in co code 2
We want the AR in co code 1 to be cleared automatically after step 3 i.e. we want the clearing document in co code 1 to be posted automatically.
Any suggestions how to achieve this? We thought of using IDOCs.
Thanks in advance.
- Vidhyadhar

The scenario is that:
1. One company code lets say 5001 has been created as vendor V5001 in co code 2012
2. and the co code 2012 has been created as customer C2012 in co code 5001
3. Co code 5001 sells to customer C2012, this generates AR in co code 5001 and AP in co code 2012
4. Co code 2012 makes payment to vendor V5001. This clears AP open item in co code 2012
We want the AR in co code 5001 to be cleared automatically after step 3 i.e. we want the clearing document in co code 5001 to be posted automatically.
Any suggestions experts?
Thanks in advance
- Vidhyadhar

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Automatic clearing of SD billing document

Hi there,
When SD cancels its billing document, the integrated posting of the invoice cancellation will be captured in FI.
Any idea if the cancellation of invoice can be claered automatically against its original invoice in FI customer open items.
Please advise.
Thank you.

Thanks for the reply.
Actually, what I'm expecting here is the system will trigger the automatic clearing of the invoice being cancelled in SD vs the original invoice; without having to perform the clearing via F-32 or F.13.

Automatic clearing document t-code f.13 (CUSTOMER)

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