Automatic clearing document t-code f.13

Hi!
kindly guide me for automatic clearing document stepwise
T-Code f.13
Sanjay

This Transaction code helps you to clear all the entries for which debit and credit exists. Ex:- you take the GR/IR Account first you do Good receipt where your GRIR account gets credited later on when invoice received then your GRIR account gets debited. Now your GRIR account has got both debit and Credit. Now if you run this f.13 system will clear this entry and shows only the exact open items for which Invoice should be raised.

Similar Messages

Automatic clearing document t-code f.13 (CUSTOMER)

if i want to clear customer advances thorough f.13 automatic clearing document how can i clear customer advances pl. give me the screen shot if available.
sanjay

Hi,
Please try t-code OB74 - maintain criteria and account which need to be automatically clearing GR/IR account.
Basically, the criteria for matching is PO number and PO line item.
Hope this help.
Regards.

F.13 Automatic clearing + Document Type (external number)

Test
Edited by: Programador Abap on May 28, 2010 11:23 AM

Hi,
I follow up your suggestion to set rule of automatic clearin on OB74.
Criteria 1 : ZUONR (Assignment field)
Criteria 2 : GSBER (Business Area)
Criteria : VBUND (Trading Partner)
I had to set up the above criteria.
how to add up (0.00) for setting?
Regards,
H.J.

Error SAPMF05A 0700 E - while clearing document in F.13

Hi All,
While running the automatic clearing through t.code F.13. Getting the following error.
ScName       Scr. Mtyp Mid Mno Message text
SAPMF05A 0131 S      F5 074 4 items were selected
SAPMF05A 0700 E      /DS 310 Please Enter Valid Trading Partner: Reporter Code no longer exists.
Can anyone please help me on this.
Regards,
Deep

Hi,
Yes i got the solution for the above issue.
Error Message: Error SAPMF05A 0700 E - while clearing document in F.13
Analysis :
We got this error while clearing the open items in GR/IR account(GL account).
when i have checked the documents(nock-off/opposite entires) then i found that trading partner entered in both the documents are not same.
Trading partners is picking from the vendor master data
As the trading partner has been changed in the vendor master data......the document posted before change has old trading partner and the document posted after change has new trading partner.
Solution:
We have validation/substitution to ignore trading partner while clearing the documents.
We have extended the above validation/substitution for the related company code to clear the documents.
Regards,
Deep

Automatic clearing- proportionate distribution

Hi All,
When we execute the automatic clearing using transaction code FPMA. Clearing should happen according to the below mentioned scenario-
For a business partner there are two debit open items which are $ 20 and $ 30 both the items are due on same date 01/15/2010.
Business partner made a payment on 01/16/2010 for the amount $ 10 , now the client wants the 10 to be distributed proportionally between the two debit open items when we execute the automatic clearing.
For line item $20 the amount it should clear is $ 4 (20/50)10 and for the line item $ 30 it should clear $6 (30/50)10.
I tried all the configuration for the clearing variant with grouping, sorting and clearing rules but couldn't achieve the result.
Your response is greatly appreciated.
thanks
VR
Edited by: VR_SAPFICA on Sep 17, 2010 4:48 PM

Hi,
thats difficult when I have no detailed example in a system.
You give me following example:
group 1                                                              payment
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010                  50,00
group 2
document 3      10,00       20.1.2010
document 4        5,00       18.2.2010
10,00 should proportionately clearing between group 2 and group 3
group 3
document 5        8,00       18.2.2010
When you as grouping, the grouping charateristic 010 "due date" used then you receives other groups:
group 1
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010
group 2
document 3      10,00       20.1.2010
group 3
document 4        5,00       18.2.2010
document 5        8,00       18.2.2010
You need a other grouping characteristic.
Best regards.
Christiane

Automatic creation of clearing document

Hi experts,
We have a scenario where:
1. Co code 1 is created as vendor in Co code 2 and Co code 2 is created as customer in Co code 1.
2. Co code 1 sells to customer of co code 2, this generates AR in co code 1 and AP in co code 2
3. Co code 2 makes payment to vendor of co code 1. This clears AP open item in co code 2
We want the AR in co code 1 to be cleared automatically after step 3 i.e. we want the clearing document in co code 1 to be posted automatically.
Any suggestions how to achieve this? We thought of using IDOCs.
Thanks in advance.
- Vidhyadhar

The scenario is that:
1. One company code lets say 5001 has been created as vendor V5001 in co code 2012
2. and the co code 2012 has been created as customer C2012 in co code 5001
3. Co code 5001 sells to customer C2012, this generates AR in co code 5001 and AP in co code 2012
4. Co code 2012 makes payment to vendor V5001. This clears AP open item in co code 2012
We want the AR in co code 5001 to be cleared automatically after step 3 i.e. we want the clearing document in co code 5001 to be posted automatically.
Any suggestions experts?
Thanks in advance
- Vidhyadhar

Automatic clearing of billing document error

Hi All,
When user try to cancel/reverse the billing document following error occurred.
"no accounting document created". but when user try to release to accounting in VF02. it gives following message.
"Automatic Clearing of Billing document 900000034 and cancel document 1000000070 not possible."
Message no.VF208
Diagnosis
The system cannot clear billing documents and cancellation documents beacuse, for example individual item updating is deactivated.
System Response.
The Billing Document can be created.
Precedure
The FI Documents are cleared manually.
Please help me
Thanks
Sap Guru

Dear Friend,
IMG - SD - Billing - Define Billing Types.
Go to your BIlling Document Definition (T-Code - VOFA) & remove the Tick mark (Check) In POsting BLock Check box.
This check box is located in General Control.
Hope this helps...
Reward if useful...
Thanks,
Jignesh Mehta
98700 10230

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Payment Program Document not automatically Cleared

Hi,
We created payments through F110 payment program and the vendor invoices were paid on 14th October.
We then ran the program again on 31st October and the same invoices were paid again.
We use the payment list to manually pay the telegraph transfer.
On investigation I can see the the payment document for the one on the 14th didnt automatically create a clearing document and is still open.
Can anyone tell me how this would not clear down and how to check for such errors if they seem to go through the payment program ok.
Thanks

Hi,
I could look into Tolerance Groups are proper set for the Company Codees. If the Tolerance Groups are not set properly, it would stop from clearing the documents.
I also hope you have set the config. steps proper in FBZP.
Regards,
Ravi

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

Billing document cancellation (VF11) the cancelled doc. is not getting automatically cleared against the actual billing doc.

Hi All,
In case of billing document cancellation (VF11) the cancelled doc. is not getting automatically cleared against the actual billing doc. no. Each time user has to clear the doc. manually. We have observed this issue after recent patch updation dated 22nd Feb’2014. Till 21st Feb’2014 the cancelled doc. has been cleared automatically against their respective billing documents.
Please guide.
Thank you.

Hi Gopi,
Please chheck SAP Note No. 1259505. It explains two ways in which SAP releases cancellation documents to FI.
OSS NOte 1259505 lists the possible causes from SD side &
OSS Note 309208 lists the possible causes from FI side.
Regards,
Kavita

Automatic clearing of accounting documents

We are having an issue with accounting documents for our credit card orders getting cleared automatically as the billing documents are created. This looks
like a standard SAP functionality. The orders are created with credit card number and it gets authorized. When the billing document is created, it posts the document to accounting and it clears automatically. Is there any user exit that I can use to not make the document clear automatically? Which function module does this use to do the automatic clearing of the accounting document? We also create Repair orders with credit card number in it, but not authorizing the credit card while order creation. Because it does not authorize the credit card, the accounting document for Repair order does not get cleared automatically which is what we are trying to accomplish for our regular authorized credit card orders also.
Thanks!

Thanks Rafael. But we want it to post to accounting, it is just the clearing part we are trying to avoid.

Automatic clearing of FI documents

When I reversed a MIRO invoice through MR8M, the invoice was successfully reversed, but the corresponding FI documents were not reversed. Is that normal, shouldnt the FI document be reversed automatically. We are using ECC 6.0.
The system gave me the following message:
Document reversed with no. 5200000218: Please manually clear FI documents
Message no. M8282
Diagnosis
The invoice was successfully reversed. The FI follow-on documents cannot be cleared automatically in the present release.
Procedure
You must clear the open vendor items manually.
Please help me asap.
Thanks
RF

ratheeshfico,
You can use F.13 to clear them on a daily basis.
To do so, go to "Prepare Automatic Clearing" in SPRO.
The matching criteria should be something like:
Acctype: K
Acct Range: 1 - 999999999
Criteria: XBLNR, BLDAT, EBELN etc

Automatic clearing of SD billing document

Hi there,
When SD cancels its billing document, the integrated posting of the invoice cancellation will be captured in FI.
Any idea if the cancellation of invoice can be claered automatically against its original invoice in FI customer open items.
Please advise.
Thank you.

Thanks for the reply.
Actually, what I'm expecting here is the system will trigger the automatic clearing of the invoice being cancelled in SD vs the original invoice; without having to perform the clearing via F-32 or F.13.

Program details / T-Code for automatic clearing for AP Check Encashment

Hi Friends,
Please provide me the details of the std program used or (if t-code is there) for the AUTOMATIC CLEARING for AP Check Enchasment) . I am trying in SDN , but could not find.
Thanks in advance.
Vengal Rao.

hi
RFEBCK00 (t-code FF.5)
Cashed Checks (FCKR)
with regards,
ramanuja chary
Edited by: Ramanuja Chary Sripada on Mar 22, 2010 9:20 PM

Automatic clearing document t-code f.13

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