Automatic clearing fro customer using SAPF124(f.13)

Dear All,
I would like to know if can we clear open items of one time customers using F.13 . I have configured in table TF123 (OB74) still the open items were not picking in f.13 and specifies that No clearing procedures were carried out.
Let me know the procedure to be used to set open items clearing automatically for customer.
Our scenario is:
One time customer(B2C), no incoming postings will be made. Customer will be cleared directly using F-32.
Requirement is to clear automatically using reference number.
Thanks for your feedback
Regards
Anuradha

Hi Anuradha,
1)
Does Reference number has matching text on invoice and payment ?
Check if your OB74 settings looks like the below.
Chart(Blank) AccTy(D) From acct (1) To account(9999999999) Criterion 1(XBLNR)
Chart(Blank) AccTy(D) From acct (A) To account(Z) Criterion 1(XBLNR)
If this does not work, try out with Criterion 1 (SGTXT).
Please let me know if this works.
Thanks
Raghuram

Similar Messages

Automatic clearing of customer invoice

how to configure automatic clearing of customer invoice against payments received.

Hello,
Create a rule in the OB74, whether you want to clear the customer invoice based on XFER (Reference) or ZUONR (Assignment). Then on a periodic basis, like monthly once you can run the transaction F.13 to clear the customer invoices against the payment automatically.
Can you see the test run result and the run it in live mode.
Hope this will help your requirment.
Raja.A

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

AUTOMATIC CLEARING FOR CUSTOMER

Hello,
In OB74 I have additional rules for automatic clearing -customer D :
ZUONR , BUKRS ,WRBTR
Account type : D
From acct: 1-999999999
F.13 and I'm getting message:" No customer documents selected"
Could You give me through this.....
Thanks.

All the documents with the same value in the field Assignment can be cleared. Check if Assignment field of g/r ir account open item are same
please refer similar post :
Re: MR11, F.13, F.19 ,what's the differences?
https://forums.sdn.sap.com/click.jspa?searchID=3969998&messageID=3082905
Automatic Clearing in F.13
G/L automatic clearing using f.13-Problem

Automatic clearing of Customer Advance Payment

I want to perform the following scenario
Scenario: At the time of entering advance payment there should be a reference field e.g. contract number etc. And this reference field should also appear while entering invoice in the system. This reference field will be used to clear the advance payment with the respective invoice automatically.
i am doing following steps to perform the above scenario
Posting Advance Payment through t.code f-29
then entering the invoice through t.code. fb70
then clearing both the transactions through f.13
is this a right procedure which i am following or is there any better solution for the above scenario

You should use below for customer advance process:-
- Posting Advance Payment through t.code f-29
- then entering the invoice through t.code. fb70
- then clearing both the transactions through F-39
Regards,
SDNer

Automatic Clearing of customer open items during FEBP

Hello All
I have a requirement whereby the customer open items need to be cleared using the XBELNR field reference. The bank statement is in FINSTA format. There are legacy invoice numbers which also come in through the statement.
We don't want to do manual post processing through FEBa/FEBAN.
Is there any way out for this scenario?
Thanks and Regards

Hi
Just run FEBP as a nightjob after the Finsta have been imported, and create one variant per company code. I works perfect for us.
If you provide me with you email, I can send you a dump screen of our variants.
Best regards
Pernille

SAPF124 Automatic clearing program

we need to populate fields with business area & Box Number for both manual clearing (Trans F-03, F-32, F-44, F-04) and automatic clearing (Trans F.13 & F13E - Program SAPF124 & SAPF124E) transactions in SAP Ledger for Treasury postings .
Treasury postings will be loaded into SAP CFI via two specific document types (CG- Treasury cash Posting and CH Treasury Accrual Postings).
The box number will be stored in the allocation field (BSEG- ZUONR) on the account line item level. As a consequence remeasurements/revaluations have to be executed on that level as well. Business area will be stored in (BSEG-GSBER).
For the automatic clearing programs (SAPF124 & SAPF124E) a change will be need to incorporate this population logic on the exchange rate difference. Also, for the manual clearing is there a user exit we could use to accommodate this?

Dear Venkat,
The problem that you have described may have to be broken into two separate parts. One you may have make enhancement to the program 'SAPMF05A' and then to the ones that you indicated.
SAPMF05A does not have any customer exits but it does have a lot of badi's. Since you havent really given your business scenario, i cant choose one for you. However you can list all BADI's in SAPMF05A by doing the following,
1. OPEN SAPMF05A in SE38 (Display)
2. Search for the word 'cl_exithandler' in Main Program.
This will give you all the points where a BADI is available in SAPMF05A.

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS- Automatic clearing & posting to customer on-account

Hi FI Experts,
I'm hoping that you can help with the following SAP electronic bank statement (EBS) setup:
In EBS configuration, we have setup posting rule to clear customer sub-ledger (posting type 8). This is achieved using algorithm 31 u2013 Doc number search (customer no from doc line). So when MT940 file - note to payee field has correct doc number (invoice no), system clears the customer open item automatically
Now the requirement is if the note to payee field doesnu2019t contain correct document number (or missing doc number) but has the correct customer number- Is it possible to post the amount to the customer account based on the customer number available in the file? Business team can clear it against the invoice later manually. In summary, if doc number is available system should clear customer open item; if doc number is missing but customer number is available system should post the incoming amount to the customer account.
Is it possible to setup the above logic using standard EBS rules; if yes how? or do you reckon a development is needed?
Appreciate your inputs
Thanks,
Kalyan

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Automatic clearing (SAPF124) - Clearing across multiple customers

Is it possible to use F.13 to clear open items across two different customers if the matching criteria is fulfilled? Eg: Receivable is created in Customer A. We do not have any visibility to who the payment will come from. Payment comes through an interface and posted to Customer B. If the invoice number is referenced in both the receivable and the payment, can F.13 be used to clear them?

Automatic clearing happens only within the account and not across the accounts
You can use F-04 with "transfer posting with clearing". If you want to automize this transcation you can advise your development to team to write a BDC to this activity.
All you need to make sure is that the referencing point in Cutomer A and Customer B should be the same. This can be assignment filed or Ref1, 2, 3 fileds.

Automatic Clearing (SAPF124 Program)

Hi friends,
I haven't work F.13 (or F13E) transaction.
I mainted TF123 table by OB74 transaction. Still it hasn't work.
http://img.webme.com/pic/s/sapciyiz/sapf124.jpg
http://img.webme.com/pic/s/sapciyiz/sapf124b.jpg
Is there deficient customizing? Please help me, thanks.
Best Regards

The program will search for open items which have the same value in the fields you have given as criteria. When the program find several items with the same value, it checks that the sum is zero, and if yes clearing may occur. There are also tolerance limits if you want to accept small differences. So the first step for automatic clearing is the analysis of the fields which have the same value in the debit and the credit postings. It may be a date, an external document number, a purchase odrer number, the assignment (ZUONR), etc.., or a combination of several fields.

Automatic clearing (SAPF124)

Hello,
I'd like to automatically clear two documents with program SAPF124.
The documents are both on the same customer and they have the same assignment (ZUONR). The amount is the same (one is + one is -). Also there are other documents for the customer that the program assigns in the same group. The program is not clearing the first two documents(message: "No clearing (difference too large)).
Example:
     Document     Amount          Assigment
     A          100.00          XX
     B          100.00-          XX
     C          100.00          XX
     D          150.00          XX
Is there a way to clear the first two documents automatically with F.13?
Kind regards,

Hello,
ZUONR is not only sufficient in OB74.
ZUONR is assignment field.
In the line item report, the assignmnt field is being picked up from the sort key that has been given in GL Account.
Please make sure that the items assignment field is same for items which are going to be cleared against each other. If they are different, though the amounts are matching, you cannot clear them.
Further more, if you want to change the assignment field, FBL3N, you can do the mass change.
Please note that any change that you have made to sort key in GL account of customer/vendor accounts are NOT retrospective.
Regards,
Ravi

G/L automatic clearing using f.13-Problem

Hi
I am trying to clear G/L using F.13 auto clearing function.Selected debit&credit item balance is not ZERO but with minor difference of 0.02.
When I selcted the buttin"include tolerences" and run the program it is not clearing the documents saying 0.02 is too large to clear the difference.
I have made the following settings in SPRO.
1.Tolerence limits were fixed to groups and id is properly assigned to the group.
2.Defined revenue&expenditure accounts for automatic posting of differences under "settings for clearing program unders open item processing(G/L account).
Why is it not clearing very small diff ??
Am I correct in my understanding that "include tolerences" means SAPF124 program writes of small differences(with in tolerence limts) to defined accounts and clear the document?
regards
Henfi

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Automatic Clearing - Customer Account

Hi All,
is there a way in SAP to clear the customer open items automatically for the below scenario
Invoice : 3750
Credit Meo - 500
I want the system to clear the above mentioned line items based on certain pre-defined parameter and for the difference i.e., 3250 create a residual item.
Please suggest if you have solution other than manual clearing F-32
Best regards
Abishay

Hi,
For automatic clearing the basic condition in SAP is that the total of the items to be cleared should be zero, which is not in your case. So the automatic clearing can not be done.
However you can create your custom program to clear of the credit items againest debit items by calling F-32 in batch mode. This program can then be run in periodic batch job mode.
Regards,
SDNer

Automatic clearing fro customer using SAPF124(f.13)

Similar Messages

Maybe you are looking for