Automatic clearing of a vendor prepayment

Hi,
I am trying to do the following :
- post a PO
- post a GR
- post a down payment or prepayment
- get it paid through F110
- post MIRO
- pay remainder of the invoice through F110
I found 2 ways of working :
1) through down payment request process. BUT this is not what I am looking for as there is no automatic clearing between final invoice and down payment. This has to be cleared manually.
2) In Logistics Invoice verification, there is a possibility to use a "prepayment". This involves a few customizing settings in LIV under "prepayment", and has to be also configured on the vendor master record. This way of working produces an invoice, related to the original PO, but with no link to the PO items. When posting this invoice (transaction MIRA), the prepayment document should be automatically created ... Unfortunately, I do not succeed in getting this prepayment working !!!!
Does anyone know about this ?
Or any other idea if using another process ? Billing plan possibility ?
Many thanks !
Danielle

Use t.code for F-44 for clearing openitems..There you can enter PO at line item level
u can give PO as reference to process Invoice which is gateway for Payment
Regards

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Automatic clearing of vendor line after MR8M

Hi
When we reverse vendor invoice (MIRO invoice) using MR8M, SAP does not automatically clear vendor lines. It gives a message as "Invoice successfully reversed, Manually clear FI documents".
Automatic clearing happens successfully when we reverse FI documents or SD billing documents. Issue is only in MR8M.
Is there any solution to enable automatic clearing of vendor lines when MR8M reversal is carried out. I do not want to clear using F.13 or using other transaction like F-44.

Use t.code for F-44 for clearing openitems..There you can enter PO at line item level
u can give PO as reference to process Invoice which is gateway for Payment
Regards

Automatic Clearing for Customers and Vendors

Hi,
We want to clear the open items at a time for the customers and vendors.
Ex: Cutomer "A" contains 15000 Dr(20 Line items), 12000 Cr(15 Line items) and closing balance 3000 Dr
Now we want to clear the all open items at a time and remaining(3000 Dr) balance for open items.
We don't want Manual Clearing(F-32)
Is this possible through F.13 or others?
Thanks in advance

No you cant
The automatic program groups items from an account together where they have the same
entries in the following fields:
Reconciliation account number
Currency
Special G/L indicator
Five freely defined criteria from document header or line item, for example,
assignment field, reference number, and so on.
If the balance, in local currency, of the items within a group is zero, the system
automatically clears them and creates clearing documents.
All accounts requiring automatic clearing must be defined in Customizing.
The automatic clearing program does not clear:
Noted items
Statistical postings and certain special G/L transactions relating to bills of
exchange
Down payments can only be cleared if down payment clearing items of the
same amount have already been posted.
items with withholding tax entries

F.13 automatic clearing for vendor

Hi experts,
My business process step is :
1. Create vendor invoice
2. Create payment request
3. Run payment run
After the payment run, the clearing account for payment request and payment run is automatically cleared. But the vendor invoice and payment request is still open and not cleared automatically.
I'm thinking to have a automatic clearing to clear the invoice and payment request, but the situation is like this :
example :
I have 2 invoice, amount = 100 RM and 200 RM
I created 1 payment request for total 300 RM
How to configure the automatic clearing rules in OB74 to get those 2 invoice cleared by 1 payment request doc ?
Anyone can help me ?
Thanks,
Melissa

Hi. If you pay and invoice with reference to PO so customize Autoclearing for PO,bukrs,

Problem abt automatic clearing for vendor

Dear all,
when we do automatic clearing for vendor with F.13, the system promoted that " Company code blocked by payment program (table T042X)"
whatelse need to do? Anyone know that?
Thanks in advance.
kathy

Hi All,
I am facing exactly the same problem.
I checked the table T042X, but the payment run which is mentioned there, is not visible in the drop-down menu for F110. May be it has been marked for deletion...
Let me know if there is some way to delete such Payment runs which are marked for deletion...May be that will slove the error in F.13.

Automatic clearing for Vendors F.13

Dear All,
I have done MR8M ie reverse for Miro document, it shows a msg that FI Documents shud be clered manually, Our client has N number of such documents So i tried to do F.13 Automatic Clearing , but a Msg says " Account was selected, but is not entered in table TF123 " So how am i supposed to do automatic clearing for vendor. Kindly Please Guide me
Regards,
R.Ramakrishnaraj,

Hi,
Table TF123 for Additional Rules for Running Programme SAPF124 (Clearing).So u just maintain that and proceed.
Hopes its usefull
R.Manigandan

Error in Vendor Automatic clearing

Hi
I did F.13 (automatic clearing for vendor)
I entered company code, fiscal year, ticked select vendor and gave posting date as 01.09.2010 and test run.
When i executed, its telling,
Account was selected, but it is not entered in table TF123. After this it gave vendor master number.
What may be the reason for not clearing automatically

Hi,
In OB74, you need to maintain the settings for the reconciliation account number of your vendor.
If you want to clear the open items in F.13 on account level, you can leave all clearing creterias as blank. The system will then group the items based on vendor number and then try to clear if the total for that vendor is zero.
Regards,
Gaurav

Automatic Clearing - Open Item GL Account

Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

Automatic Clearing F.13

What is the prupose of using F.13 . Is it the same as F-44 if we are using it to clear vendor items. When do we need to do this. Is it after making paying the open items. I went into F.13, then checked all vendors. I got a list of document numbers with the amounts. And bekow that got a log below that says "account selected but is not entered in tableTF123" what does this mean.
Suppose we want to clear G/l items do we use the same transaction?
ANother question does MR11 does the same clearing as F.13. For eg, if we run MR11 and clear GR/IR, wont it do the same in F.13 to that G/L account
I am not able to clear vendor open items through F.13, though they exist. It is confusing. Can someone guide me through the whole process adn why do we use f.13, what all it does.

Hi
Manual Clearing of G/L , Vendor and Customer are done at F-03 , F-44 and F-32.
Automatic Clearing of all these G/L , Vendors and Customers are done F.13.
F.13 includes all the three F-03 , F-44 and F-32.
regarding MR11 , Cancelling of Goods Receipt is done at MR11 but Clearing is done at F.13.
For Example ,
suppose that you have a goods receipt for a quantity of 12.You got the invoice receipt for a quantity of 10 only.then if you go to MR11 it will show the difference of quantity of 2.And you have the information that you will not receive the remaining quantity of 2.You will cancel the goods receipt of quantity of 2 using MR11.
MR11 displays and cancels the goods receipt but doesnt clear.
Clearing is done at F.13 Automatic clearing.
regards
Venkat
Edited by: Venkat Dara on Dec 8, 2008 8:45 AM

Automatic clearing in electronic banking

Hi all,
I'm working with the electronic banking program to import statements and want to clear items from sub ledger accounts automatically.
From the tests I have done so far, it seems that SAP always tries to locate the business partner via the bank details FIRST. In other words:
IF business partner bank details are provided in the electronic bank statement
THEN SAP takes this as leading in order to determine the business partner
I do not want SAP to start the search via the bank account details. I have been using interpretation algorithm 020 (doc.number) and 031 (doc.number and customer from document) but still SAP always starts searching for the business partner based on the bank details.
My test case is as follows:
- I have a customer A without bank details maintained
- I have a vendor B with bank details maintained
- Customer A is in fact the SAME business parter as vendor B although they are not linked in their master data
Now Customer A makes a payment to me and the bank provides the bank details of the customer AS WELL AS the invoice number. SAP then starts matching and finds vendor B because the customer bank details are maintained in the vendor master. Clearing from the vendor does -of course- not take place because the invoice exists on the customer, not the vendor. So a payment advice is created which holds the vendor account AND the invoice number.
I cannot get SAP to avoid finding the vendor, and instead, find the customer with help of the document number that is also in the bank statement file.
Hope the case is clear, any suggestions would be highly appreciated.
Rene

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

GRIR Automatic Clearing at the time of GR

Hi Experts
In GRIR clearing account system automatically cleared open items when perform following entries:
1. Entry at the time of GR
     Inventory A/C      Dr
     GRIR A/C          Cr
2. Entry at the time of LIV
     GRIR A/C           Dr
     Vendor A/C          Cr
When performing second entry system should automatically cleared open items but in my case it wonu2019t, when I go to FS10n and seeing the GRIR account system shows both debit and credit entries but they are still showing OPEN as red sign, although my balance in GL showing zero, due to this there is a long list of open item showing which is wrong, if any one have an idea please comment or share their valuable input.
Thanks in Advance.
Regards
Ashfaq

Hi Ashfaq,
You should check the configuration that has been made for automatic clearing of the GR/IR account. You can search for "automatic clearing" in SPRO or directly use transaction code OB74.
Here you define as to based on which parameters F.13 will match the Dr. and Cr. and clear the same.
You can also define and assign tolerances. For eg if there is a small difference between the Dr and the Cr. you can tell the system to still clear these two items.
Based on what you mention, I think you are confusing the postings here. F.13 will not post anything on to the vendor account.
Are you sure you ran F.13 not in test mode and in production mode? Please check this to make sure the GL items have been cleared.
Also when you run F.13, remove the flag from the vendor account. In the selection parameters only provide the GR IR Account.
Regards,
Karthik

Automatic clearing of Intercompany postings in In-House Cash?

Dear Sirs,
can anyone confirm that If we are using In-house Cash we can get intercompany invoices automatically cleared?
For example:
Company A: vendor:
Company B: customer.
If company A make an invoice over company B, when we process the payment in company B we will get both the invoicing postings, in both companies, automatically cleared? Also, we would like to know if the receivable is real-time updated in company A when we process the payment in the company B.
Thaks a lot.
Ricardo Ferrã

Hi Ricardo
For each subsidiary interfacing payments to the IHC, it requires that F110 is configured. This means that you configure the bank account determination from subsidiary to IHC, state what bank clearing to clear when uploading the bank statements from the IHC.
In the IHC center it requires that you configures the "whole" IHC module - or at least the payment processes you need. IHC has 4 processes:
1) Intercompany payments
2) External payments
3) Incoming payments
4) Cross bank area postings
In order to send the payments out externally from the IHC center to the external partner banks, you must configure F111. The IHC is automatically checking if the payment is internal or external based on whether the bank area between the two counterparties are the same or not. If not, the system will check for a route to see if the payment should be forwarded to another bank area and if no routes exist, the system will assume that you want to pay via "an external" system and hence create an entry in the payment request table.
Using IHC will thus generate the same amount of postings in AR and AP as if you were using an external bank.
Let me know if further explanation is needed
BR
Lone Kejser

Automatic clearing of FI documents

When I reversed a MIRO invoice through MR8M, the invoice was successfully reversed, but the corresponding FI documents were not reversed. Is that normal, shouldnt the FI document be reversed automatically. We are using ECC 6.0.
The system gave me the following message:
Document reversed with no. 5200000218: Please manually clear FI documents
Message no. M8282
Diagnosis
The invoice was successfully reversed. The FI follow-on documents cannot be cleared automatically in the present release.
Procedure
You must clear the open vendor items manually.
Please help me asap.
Thanks
RF

ratheeshfico,
You can use F.13 to clear them on a daily basis.
To do so, go to "Prepare Automatic Clearing" in SPRO.
The matching criteria should be something like:
Acctype: K
Acct Range: 1 - 999999999
Criteria: XBLNR, BLDAT, EBELN etc

Automatic Clearing F.13 - Clearing Criterion

Dear Forum,
We are having problems with the open items clearing for payments made in foreign currencies (EUR) out of local currency account (USD).
At the time of payment the system is posting the following entry -
Dr. Vendor - Doc Currency EUR Local Currency USD
Cr. Bank Clearing Account - Doc Currency EUR Local Currency USD
While importing the Bank Statement the following entry gets posted in the Bank Clearing Account -
Dr. Bank clearing Account - Doc Currency USD Local Currency USD
Cr. USD Bank Account - Doc Currency USD Local Currency USD
Since the payment in EUR is made out of local currency account (USD), the document gets posted in USD at the time of importing the Bank Statement.
The Bank Clearing Account is 'Open Item Managed Account.' The issue is that while performing the automatic clearing, the system is checking for the payment document no. which is the criteria defined in the system. While the payment document no. in the Dr and Cr entry matches, the system is not able to clear off the open items due to the following reasons -
1. The documeny currency does not match - We want the system to ignore this standard rule.
2. The payment amount and the clearing amount is different due to exchange rate difference - We want this difference to be posted to the Exchange Gain/Loss Account at the time of automatic clearing.
How could we achieve the aforesaid objectives, i.e. ignroing the doc currency and automatcally posting the difference in Exchange Gain/Loss Account.
Your help would be highly appreciated.
Regards

F.13 is only clearing program and will not genetate a new line item out of clearing like in your case "diff. due to exchange rates".
Try using F13E and giving the clearing currency in the selection parameters.

Automatic clearing of a vendor prepayment

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