Automatic Clearing of Vendor Open Items

Hi All,
I have made settings in OB74 for Doc type "S" giving recon acct of vendors and creteria as Assignment field.
Now i have posted a down payment for 50000 and and a invoice for Rs70000. giving Vendor no in the assignment field as common.
Now if i run F.13, it is not clearing both the doc. Is it necessary to have the amounts equal to clear a down payment against a invoice of a particular vendor.
regards
jaya

Hi,
You need to have amounts same. However, items varying with amounts can be posted but provided a tolerance has to be maintained for clearing of the same.
But in your case, I dont think thats the right logic.
Best way is to clear it manually posting another line item for the remaining amount.
Good Luck!
Caio
Raghu

Similar Messages

Clearing of Vendor Open Item

Dear all,
After I have done MIGO and MIRO for the PO. May I kown how to clear the Vendor Open Item found in F.41?
Thank you.

Hi
Vendor Open items will be cleared automatically by the system after making payment to Vendor by the company. You need not clear anything.
Cheers
Srinivas

How to clear archived vendor open items in F-44

Hello Experts
My user trying to clear the vendor open items through F-44.once he posted that document and he double clicking the document no, here he is getting error like below
Express document "Update was terminated" received from author "Ravi"
Before that he is trying to display the open item document, here he is getting error like below
System error: Routine Beleg_Nachl info '0100-1100000001-2003-001' Not in
BSEG/archive; inform systems administrator
    Message no. F5333
Diagnosis
    In program routine 'Beleg_Nachle' an error
    ('0100-1100000001-2003-001') has occurred. Processing is terminated.
Procedure
    This is caused by a program error and you should contact SAP Support.
Can anybody please tell me how I can clear those document and also is there any possibility to get back archive data and clear it.
Thanks in advance
Regards
Vamsi

Hello!
Please check if someone has activated the OpenFI/BTE 1650 in your
system.
Within this BTE you can change parts of the internal table where th
data that should get displayed is in.
Please review the BTE, or if after you deactivate it the line item
display works ok.
In other cases this message can be caused due to inconsistencies, for example if ( for some reason ) there are
entries in BKPF, BSID or BSIK or BSIS and nt in BSEG. Please run the reports below to check inconsistencies:
1) SAPF190 as per note 86067 if you have only the Classic GL active
or
2)TFC_COMPARE_VZ (tcode: FAGLF03) if they are using the NewGL.
Regards,
REnan

Clearing of vendor open items

hi all
when i am trying to clear the vendor open items using tcode f.13 for a production run, the system gives 2 error messages for each vendor like
scheme       screen mtype mid mno message
SAPMF05A 0700     S        00    344 no batch input data for screen sapmf05a
SAPMF05A 0701     S        F5    413 correct the line items
what i need to do?
please help me regarding ?

Hi,
- check customizing in OB74
- use test run and choose detail list with error log
- check the line items for the fields used in OB74
Rgds.

Unable to clear the vendor open items becasuse it is not showing as open ln

Hi,
I ran APP in F110 and it the status was
Pararmeteres have been entered.
payment proposal has been created
payment proposal has been edited.
payment run has been carried out
posting orders:1 generated and 1 created.
I edited a wrong item,so I cancellled the payment run.
But when I try to make payment for this item in vendor open item list it is showing as open item but in F-44 it is not coming as open items..
How I will clear this Item?

Hi Smruti Mohanty,
First you have to delete the payment proposal in F110 what you created and deleted that one ,why because the item is stored in that proposal so we cant get that in F-44.
You can Clear this issue through this way.
now i am giving how the deletion of proposal steps in F110
For that select Run date and give identification .next keep the cursor on the proposal and go to edit >Proposal>Delete ,same for parameters and payments also.
May be this information is useful to you
If you have any doubt feel free to ask
Regards
Surya

URGENT---Automatic payment run-Vendor open item clearing

When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts. And the Vendor line items which were supposed to be cleared thru F110, are now showing as Open items.
please give me the TCODES to look in.
Please help.
Thanks in advance
Sharath

Dear Sharath,
To check whether your payment run has actually generated any payment document or not, please follow the following steps:-
(1) Go to transaction SE16/ SE16N and table REGUH, give the "payment run ID", "run date" and "Proposal Indicator as blank".
     It should show the payment document.
(2) If (1) above show payment document, then go to table REGUP and check the invoices paid.
   If invoices are there in REGUP, then there might be some issue in the payment document updation in the system which you can check via transaction SM12. (For this just check in table REGUV, whether payment documents created and posted are equal or not for the payment run.)
(3) if (1) do not show any payment document, that means payment run has not made any payment.
    In this case, you create a new payment run and in the parameters select the error logs display also and in free selection give the document number you are expecting to be paid off by the payment run. This might help you to know the reason of non payment by cheking the proposal log/ payment run log.
I hope that this should assist you
Regards,
Gaurav

Automatick clearing the vendor open items

Hi,
Senario related to intercompany invoice posting through EDI.When ever A/R side cancelling the invoice system will post the credit memo in A/P side through EDI.System automatically clearing the A/R side but in A/P side invoice and credit memo is showing as a open item.Please suggest how to clear these invoice and credit memo automatically.
Thanks
Damodar

Hello,
You schedule F.13 in the background every night (in non-peak hours)
Before that make sure that you have proper configuration for "Automatic Clearing" in OB74.
Regards,
Ravi

Manual Clearing of Vendor open item

Hi Folks,
Here is the scenario that i need some help on.
1. AP Doc 5100104089 created for vendor 120132 in the amount of $2880.00
2. Check 440816 created in SAP clearing doc 20000002304 for AP doc 5100104089
3. Check 440816 was voided in the system making AP doc 5100104089 open for payment again
4. Check 440927 issued for vendor 120132 in the amount of $2880.00 using AP doc 5100104089 in the following payment run
5. Check 440816 was actually cashed at the bank, so the check void had to be reset in SAP
5. Reset of voided check 440816- this opened up the payment document 2000002304 again.
Now when we run FBL1N for vendor, it shows one open item, where in it is not actually open, the vendor was paid twice and the money was received back from the vendor.
i need to know how to clear the payment document 20000002304

Hi
Vendor 120132
Invoice - 5100104089 $ 2880-
Payment - 200000002304 $ 2880+ Cq 440816 ( void)
Payment -????????????? $ 2880+ cq 440927
If you re set the cq 440816 , when 20000002304 was also become open . Hence clearing of the Invoice doc 5100104089 should be with 2000002304.
New payment document posted with cq # 440927 should be reversed after voiding the cq 440927
Or if you received the payment from the vendor against the double payment , that payment should be adjusted against the document number ??????????? cq number 440927
Regds
Rajiv

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Automatic Clearing of customer open items during FEBP

Hello All
I have a requirement whereby the customer open items need to be cleared using the XBELNR field reference. The bank statement is in FINSTA format. There are legacy invoice numbers which also come in through the statement.
We don't want to do manual post processing through FEBa/FEBAN.
Is there any way out for this scenario?
Thanks and Regards

Hi
Just run FEBP as a nightjob after the Finsta have been imported, and create one variant per company code. I works perfect for us.
If you provide me with you email, I can send you a dump screen of our variants.
Best regards
Pernille

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

F-44 Clear Vendor Open Items

Hi Guru's,
We are trying to manually clear some vendor open items using t-code F-44. For some reason we are not able to find the invoice so that we can clear when we go to F-44. However, if you go to FBL1N and pull the vendor open items as of 7/1/09 you can see the invoice listed there as an open item.
Can someone please help me on this?
Best Regards,
Noopers

Assuming the vendor document is not cleared there could be two reasons why the document is not in F-44
- Wrong company code
- A special G/L indicator - Document is a special GL document and in F-44 selection screen indicator is missing.
Try additional selection -document number.

How to clear Vendor Open item throgh the FBCJ T. Code

Hello Dear All,
                     I am doing a Cash Payment to the Vendor, through the FBCJ but at the time of making payment i want to clear the Vendor open item. it is possible in Cash Journal.
                     And also I want to know that, Can we post the Vendor / Customer Advance payment [using special g/l indicatior] through the cash journal?
Please Suggest.
Regards
Abhijeet

Hi
In FBCJ after payment you have clear manually vendor balance in F-44.
If you want SPL GL in FBCJ then write a Substitution .
1. step 001 - Special G/L Substitution
2. Prerequisite - Transaction code = 'FBCJ'
3. Substitution posting key -- Exit (need help from abap) exit name
                                          G/L Exit (need help from abap) exit name
                                          Special G/L Ind Exit (need help from abap) exit name
you can't do this without ABAP help
Best Of Luck
Tanmoy

Automatic Payment Run - Clearing of the Open Items

Dear Forum,
We have an issue with the clearing of the open items in the Bank Clearing Account. While creating the payment run, the credit to the Bank Clearing Account happens with the Value Date getting updated in the Assignment Field. However, after we import the Electronic Bank Statement, we do not find the Value Date updated in the Assignment Field in the entry for debit to the Bank Clearing Account, and instead some other reference appears in the Assignment Field. The issue is in such a case how could we perform the automatic clearing of the open items. Is it that we need to do some maintenance in SAP or do we need to get some thing done on the Bank side.
Also if the criteria for clearing the open items is value date, how would the system behave in case the value date is same for two identical items and only one has been cleared from the Bank...how would the system know which one to be cleared.
Help in this regard would be highly appreciated.
Regards

Hi Raj,
Basically assignment field is used to enter the cheque/ dd number or bank transfer doc number. Thi facilitate the refernce for the system. If you use this then the problem of checks with sam valudate & amount will automatically get resolved.
Regards

To clear vendor open item in foreign currency

Would like to seek for advise.
I am not able to clear vendor open item due to document currency is
difference, eg.GBP with RM.refer to attachment- I would like to offset
document number 200000384,200000200,1500000000 with 200000387.
We try to clear the vendor open item by using t-code F-44 and F-51 but
not able to clear as it prompt error message difference is too large
for clearing.

no answer reply so have to close for no solution.

Automatic Clearing of Vendor Open Items

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