Automatic Clearing - Special G/L indicators
Hello fellas!
Does anybody know how can I clear vendors and customers documents in F13E/F.13 with different special G/L indicators?
Or someone have another alternative?
By the way..I donu2019t want to use F-32.
Happy Holidays! Have a great new year!
Thanks,
P.
Hi Marwan,
You can clear automatically normal items with special GL transactions. The reason is the entry are posted with different reconciliation account for both transactions. If you really want to clear automatically, then you have to follow below steps.
1. Define clearing criteria as assignment field (ZUONR) & document currency (WRBTR) in automatic clearing for customers. Suppose if you define a field ZUONR (assignment), then both the documents should have same value.
2. Clear the down payment clearing against the invoice in F-39
3. Then run automatic clearing f.13. The system will clear the documents automatically.
Hope it understands you.
Regards,
Mukthar
Similar Messages
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Automatic clearing special G/L transactions of the type bill of exchange
Dear all,
I've checked that from F.13 isn't possible to clear automatically special G/L transactions of the type bill of exchange.
Does it exist another way to clear these items automatically?
Thanks in advance
AlbertoHi,
Please make Down Payment request and then make Down Payment then make Invoice and then clear the Down Payment. If any balance is left over make incoming payment through F-28 and here u need to select the downpayment document also.
If no incoming payment is there u use F-03 and clear the documents manually.
Regards
balaji -
Automatic clearing with special G/L transaction
Hi,
Does anyone know to clear in mass customers that have line items with special G/L indicators?
Regards,
RonanHi,
We are trying to clear customer accounts using F.13. The customer line items consist of Special GL entries and this is listed seperately by the program. Is there a tolerance that we need to setup to allow these entries to be included in teh clearing process? -
F.13 automatic clearing but ignoring reconciliation account
I have the following issue. I have got two open items on my customer. One debit and one credit amount. The two lines have got the same value and also the same value in the assignment field. The only difference between the two lines is that they have different reconciliation account. These account have been determined based on the reconciliation account determination within SD. The problem is that I can clear the two manually. But the system does not clear them automatically. Another important detail is that I have not set the reconciliation as part of the criteria for automatic clearing. Did anyone face this issue before. It is also important to tell that I have used special gl indicators.
Can annyone tell me what is the best way to solve this issue.
Thanks in advance.Well my guess is that I'll have to copy it to a Z-program. So if annyone has done this modification before some help would be usefull... Because this is a pretty huge program ...
Or if annyone knows a user exit / badi i could try ... -
F.13 automatic clearing G/L Account in Amount in Local Currency
Hi gurus:
I need a lot of help with t-code F.13.
I need clearing a lot of line items in one GL Account. every one has the same Assignment Number and has in local currency (CLP), but one of them is in USD.
When i call the transaction, I fill the follow fields, but the system doesn't clear the items and shows follow message "B No clearing (difference too large)" .
Company code CMF
Fiscal year 2009
Assignment 2009
Select GL Accounts X
G/L accounts 21070016
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I tried with the follow configuration in OB74
S 21070016 21070016 ZUONR DMBTR
But system cleared certain items, not everything.
¿How can I do a automatic clearing when i have documents with differents document currency? ¿Is it posible to do a residual items from F.13?
Greetings and anticipated thanks
MarcoHello Raj:
Thanks for your reply. Look, the difference that I found between both t-codes is the field: Clearing Currency.
I've executed many times with that field empty and CLP. But the result is the same "No clearing procedures were carried out".
Also I've tried with different combinations of this checks:
F124BVK - Special Processing (Clearing Currency from Assignment Field) (I dont know how to configure this)
F124ALW - Expiring Currencies
F124TOLEB - Consider a Single Line Item for Tolerances
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What can I do now?
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Marco -
GR/IR Automatic Clearing for Different Business areas items
Hello All,
we have different business areas, and some times we create a PO for all business areas and invoice it in a specific business area
in F.13 automatic clearing:
for GR/IR account
Documents with different business area cannot be cleared.
any idea to solve this issue is appreciated,Thanks for your reply,
I've tried such a solution with more parameters ( EBELN, XREF3 and EBELP)
but in F.13 :
- the document cannot be cleared when >>> selecting GR/IR account special process.
if we treat GR account as a normal GL account, I mean without selecting GR/IR account special process.
the document can be clear
i want to be able to clear the document with selecting GR/IR field ( is it possible )
and if it is not allowed, do we will face a problem by clearing GR account without selecting GR/IR parameter ??
Many Thanks -
Automatic clearing in electronic banking
Hi all,
I'm working with the electronic banking program to import statements and want to clear items from sub ledger accounts automatically.
From the tests I have done so far, it seems that SAP always tries to locate the business partner via the bank details FIRST. In other words:
IF business partner bank details are provided in the electronic bank statement
THEN SAP takes this as leading in order to determine the business partner
I do not want SAP to start the search via the bank account details. I have been using interpretation algorithm 020 (doc.number) and 031 (doc.number and customer from document) but still SAP always starts searching for the business partner based on the bank details.
My test case is as follows:
- I have a customer A without bank details maintained
- I have a vendor B with bank details maintained
- Customer A is in fact the SAME business parter as vendor B although they are not linked in their master data
Now Customer A makes a payment to me and the bank provides the bank details of the customer AS WELL AS the invoice number. SAP then starts matching and finds vendor B because the customer bank details are maintained in the vendor master. Clearing from the vendor does -of course- not take place because the invoice exists on the customer, not the vendor. So a payment advice is created which holds the vendor account AND the invoice number.
I cannot get SAP to avoid finding the vendor, and instead, find the customer with help of the document number that is also in the bank statement file.
Hope the case is clear, any suggestions would be highly appreciated.
ReneHi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas -
Automatic Clearing for Customers and Vendors
Hi,
We want to clear the open items at a time for the customers and vendors.
Ex: Cutomer "A" contains 15000 Dr(20 Line items), 12000 Cr(15 Line items) and closing balance 3000 Dr
Now we want to clear the all open items at a time and remaining(3000 Dr) balance for open items.
We don't want Manual Clearing(F-32)
Is this possible through F.13 or others?
Thanks in advanceNo you cant
The automatic program groups items from an account together where they have the same
entries in the following fields:
Reconciliation account number
Currency
Special G/L indicator
Five freely defined criteria from document header or line item, for example,
assignment field, reference number, and so on.
If the balance, in local currency, of the items within a group is zero, the system
automatically clears them and creates clearing documents.
All accounts requiring automatic clearing must be defined in Customizing.
The automatic clearing program does not clear:
Noted items
Statistical postings and certain special G/L transactions relating to bills of
exchange
Down payments can only be cleared if down payment clearing items of the
same amount have already been posted.
items with withholding tax entries -
Automatic clearing for Billing Reversal not working because of SPL 90
Hi all experts,
We recently implemented the Grants management module and SPL 90 is now active.
We are now having a problem with automatic clearing for billing reversals.
When I go to VF11 and try to reverse a document, the FI postings and FM postings seem to be happening. But the automatic reversal does not go all the way through because when it tries to post to special purpose ledger 90, it does not find the original document there and hence, stops.
Can someone tell me how to fix this?
Thanks a lot, in advance.
AJCan someone PLEASE look into this question?
I really appreciate your feedback.
Thanks.
A -
F.13 Automatic Clearing for GR/IR
FI Experts,
This is the first time I am using tcode F.13, I am trying to clear our GR/IR account but it does not work. I understand I have to do some config in OB74.
When I run F.13
I fill out the following:
GENERAL SELECTIONS
- Company Code
- Fiscal Year
- Posting Date
- I check Select G/L Account and I enter the G/L accoutn Number
- I check GR/IR Special Process
POSTING PARAMETERS
- I enter the clearing Date
- I check Test Run
OUTPUT CONTROL
- I check Document that can be cleared the execute
I get the following message
NO CUSTOMER NUMBER SELECTED
NO VENDOR NUMBER SELECTED
NO G/L NUMBER SELECTED
What excatly do I need to do in OB74? to ensure this works fine?
Thank You for your helpHello Pradeep,
I am running f.13 which it works fine but right now it only clears invoices one- to one. Can we do automatic clearing when you have multiple receipts but one payment?
This is what i have done in OB74 which is behaving as expected, the only problems is the one describe below, I still have many items to be cleared with this type pf scenario.
account type as K
from acc no: 1
to acc no: 9999999999
Creterion 1 = ZUONR
Creterion 2 = VBUND
Creterion 3 = XBLNR
Thank You for your suggestion. -
Dear All:
I am facing problem while excecuting Automatic clearing for GIR/IR Account. In F-03 i can see open item standing in GLs related to GRIR Accounts but when i run automatic clearing for them it picks up all open items and clears nothing except few. What can be the possible reason. Is there any alternative T CODE for GRIR Clearing. PHi,
Check the automatic clearing rules maintained in SPRO.
Ensure all the postings are done through MM and FI. If there is any manual postings then system wont clear those. For this you have clear those open items manually through F-03.(remove post automatically in FS00)
The clearing rule should be purchase document, Purchase oder item and wrbtr(amount).
In F.13 there is one option called GRIR account special prcess. Check with that option once.
Revert back still problem not resolved.
Regards,
Sankar -
Automatic clearing in POR procedure
Hi,
I have the problem with POR procedure. I configured the POR procedure and it works correct when the invoice amount is identical as file amount.
But when the amount in file differs from invoice amount (even in the range of standard tolerance limits), the POR creates batch input using the transaction FB01 and not FB05. And the invoice is not cleared. Is there the possibility to clear also these items for which the payment amount (from POR file) differs from invoice amunt in range of the customer tolerance limit?
I found the SAP notes - 365439 and 1125229. The note 365439 gives the solution but the note 1125229 changes it.
I don't know which note I should download and how to resolve my problem.
Can you help me in this issue?
Regards
AleksandraHi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas -
Automatic clearing of downpayments
Dear Gurus,
Kindly i need to know if is it posible to automaticly clear customer downpayment againest the invoices submited to the customer, or it has to be made manually by the accounts receivables accountants.
Regards,Hi follow these steps:
ADVANCE RECEIPT:
1.CREATION OF GENERAL LEDGER
(Advance from customer account)
2.LINK BETWEEN SUNDRY DEBTORS & ADVANCE FROM CUSTOMER
3.ADVANCE PAYMENT RECEIPT : f-29
4.SALES INVOICE POSTING : F-22
5.TRANSFER OF ADVANCE FROM SPECIAL GENERAL LEDGER TO
NORMAL BY CLEARING SPECIAL GENERAL LEDGER ACCOUNT. F-39
6.CLEARING OF NORMAL ITEMS.F32
Give me point if you find it useful -
More Special G/L indicators
Hi everyone
I have a request concerning the special G/L indicators in SAP. Is it possible to extend them in some way? Accounting wants to use more than A-Z and 0-9. I know that is quite a lot but is there any way to get more then this number of indicators into the system?
Thanks for your replies!
best regards
MartinHi Martin,
Using Sp GL indicator this way will be a misuse, becuase special GL indicators are generally used for Special transactions like Down payment, Bill of exchange. And again you have to keep in mind, that in a company only 10 special indicators are allowed in the automatic payment program config. More posting with special GL indicators will not be user friendly option for line item reports.
You can do following config:
Step1) AP & AR> Business Transactions>Postings with alt rec account > Define Alternative reconciliations.
Map your standard recon account with all the possible alternative recon accounts that you want to post to a vendor
Step2) Make the check box Indicator: Reconcil.acct ready for input at time of posting is checked in the Create/Bank/interest tab of the Recon account master data in the relevant company code. T-Code FSS0
Now when the user is posting to the vendor, he has the option to change the "Recon account" to any other recon account he has mapped to this main recon account in step 1
Thanks
Ron -
Automatic clearing for bills of exchange
HI,
We are looking at ways to make a automatic clearing with special G/L indicator for bill of exchange.
Does anyone who knows the way to make this recording from f.13 or similar tcode?
Thanks
Best RegardsDear Emanuele,
In reference to your question about f.13 and automatic clearing with special G/L indicator for bill of exchange please note the following
The clearing of special G/L processes e.g. BOE, requires a more complex treatment as you can find in the following description. Please also review the documentation of SAPF124.
The following items are not cleared by SAPF124
o Noted items
o Statistical postings and certain special G/L transactions (down
payments and bills of exchange)
o Items containing withholding tax postings (country-specific).
BoE is special transaction and should be handled only using mentioned below transactions:
1) invoice (p. ex. TA: F-22)
2) payment run (TA: F110 / F-36 / FBW2)
3) presentation of BoE (TA: FBWE / F-33 - Discounting
F-34 - Collection
4) clearing of document (TA: FBW4 / F-20)
5) customer does not pay (TA: FBZG)
Hope this information is helpful to you. I could not find any program for automatic clearing, you can check FBWD which is a manual process to clear bill of exchange.
Kind Regards
Soumya
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