Automatic clearing using MRKO

I'm not sure whether this thread belongs in FI or MM but I just took a chance and posted it in MM.
We have our normal GR/IR account set up for automatic clearing via F.13 once the WE and the RE are in balance.
However, we have a different GR/IR account (211100) for our pipeline materials. However, on the G/L side, once an MRKO document is generated, there is no clearing. I tried to clear the WA docs against the MRKO doc,via F.13 but I was told that no clearing docs were generated.
Is there anyway to effectively use open item management on 211100 to show which goods movements go with which MRKO doc and therefore which documents remain "open" with no liability created to the vendor.
Any information you have would be greatly appreciated.
thanks
Josh

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma

Similar Messages

G/L automatic clearing using f.13-Problem

Hi
I am trying to clear G/L using F.13 auto clearing function.Selected debit&credit item balance is not ZERO but with minor difference of 0.02.
When I selcted the buttin"include tolerences" and run the program it is not clearing the documents saying 0.02 is too large to clear the difference.
I have made the following settings in SPRO.
1.Tolerence limits were fixed to groups and id is properly assigned to the group.
2.Defined revenue&expenditure accounts for automatic posting of differences under "settings for clearing program unders open item processing(G/L account).
Why is it not clearing very small diff ??
Am I correct in my understanding that "include tolerences" means SAPF124 program writes of small differences(with in tolerence limts) to defined accounts and clear the document?
regards
Henfi

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma

Vendor Account not getting automatically cleared using F.13 (OB74)

Dear Sir / Mam,
I want to clear vendor account open item based on assignment field.
for this
1. I configured OB74 as below
YAIN     K     0     9999999999     ZUONR (where YAIN = COA)
2. One of my vendor account # 300031 is appearing as below
Assignment              DocumentNo      Type          Doc. Date          Amount in local cur.
TestF.13                100000034            SA           17.02.2012                   275.00
TestF.13                5100000266          RE            20.05.2010                   275.00-
3. I executed T-Code F.13 and I selected CoCode, FY, Flagged Select Vendor Option & selected Vendor Account Number and executed in Production Run where in I am getting the following message.
I Program started by:           " CSPL
I Start date     " 17.02.2012 Start time     " 23:44:04
S No customer documents selected
S No G/L account documents selected
I Only accounts with debit and credit postings are included
I Stop date      " 17.02.2012 Stop time      " 23:44:05
There after If i go and check the vendor account the open item are still open!
I want to clear it through T-Code F.13 as I have mass documents be cleared like this.
(Therefore I am not clearing it through F-44)
Please guide me as where am I going wrong.
Thanks In Anticipation
Regards
Chirag Shah

Dear Jessica,
In OB74,
I have Put my chart of accounts - YAIN,
Account type K,
From / To accounts as 0 to 99999999 (as they are numbered/charactered in the master record),
criteria 1 is ZUONR.
Account doesn't have Zero Balance but there are few line items with comman assignment text total of which is ZERO in Doc Currency (As I have shown in query)
in F.13
Clearing date is tried as 17-02-2012 as well as 18-02.2012
Unticked Test run (= Production RUN)
and executed.
But still it shows the given below details, gives the same message and not clearing the line items.
    CoCd AccTy Account number   G/L           Open Items    Clrd Items
    1000 K     0000300031       0030021002            9             0
Thanks & Regards
Chirag Shah

AUTOMATIC CLEARING FOR CUSTOMER

Hello,
In OB74 I have additional rules for automatic clearing -customer D :
ZUONR , BUKRS ,WRBTR
Account type : D
From acct: 1-999999999
F.13 and I'm getting message:" No customer documents selected"
Could You give me through this.....
Thanks.

All the documents with the same value in the field Assignment can be cleared. Check if Assignment field of g/r ir account open item are same
please refer similar post :
Re: MR11, F.13, F.19 ,what's the differences?
https://forums.sdn.sap.com/click.jspa?searchID=3969998&messageID=3082905
Automatic Clearing in F.13
G/L automatic clearing using f.13-Problem

Automatic clearing- proportionate distribution

Hi All,
When we execute the automatic clearing using transaction code FPMA. Clearing should happen according to the below mentioned scenario-
For a business partner there are two debit open items which are $ 20 and $ 30 both the items are due on same date 01/15/2010.
Business partner made a payment on 01/16/2010 for the amount $ 10 , now the client wants the 10 to be distributed proportionally between the two debit open items when we execute the automatic clearing.
For line item $20 the amount it should clear is $ 4 (20/50)10 and for the line item $ 30 it should clear $6 (30/50)10.
I tried all the configuration for the clearing variant with grouping, sorting and clearing rules but couldn't achieve the result.
Your response is greatly appreciated.
thanks
VR
Edited by: VR_SAPFICA on Sep 17, 2010 4:48 PM

Hi,
thats difficult when I have no detailed example in a system.
You give me following example:
group 1                                                              payment
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010                  50,00
group 2
document 3      10,00       20.1.2010
document 4        5,00       18.2.2010
10,00 should proportionately clearing between group 2 and group 3
group 3
document 5        8,00       18.2.2010
When you as grouping, the grouping charateristic 010 "due date" used then you receives other groups:
group 1
document 1      20,00       15.1.2010
document 2      30,00       15.1.2010
group 2
document 3      10,00       20.1.2010
group 3
document 4        5,00       18.2.2010
document 5        8,00       18.2.2010
You need a other grouping characteristic.
Best regards.
Christiane

Cannot make an automatic clearing with F.13

Hi,
I'm trying to make an automatic clearing using F.13, but there's a document that cannot be cleared - after performing the transaction, this document appears in the section "no clearing" inside Update run" Additional Log. On Update run" Error Log the message is "KI 222 Cost center xxx does not exist on 01.04.2011. I'm performing the step in the production run.
If anyone could help me, it would be great.
Thanks in advance.

Hi Juli-
I think cost centers are coming into picture because of exchange rate gain or loss accounts that are maintained in transaction OB09. In OB09 you would maintain GL Accounts for exchange rate loss or gain for the clearing accounts. Check the P&L Accounts maintained here for the account you are trying to clear first. Then look at KA03 and see if there is any cost center maintained. If there is no cost center there, you can check in transaction OKB9 if there is any automatic account assignment maintained. If there is a cost center here, you can go and check the validity periods in KS02 or KS03 and maintain the correct validity periods.
Hope this helps.
Shail

Automatic GR/IR Account Clearing using F.13

Hi,
I want to clear the GR/IR Clearing account using automatic functionality(T.Code-F.13).
If the Dr and Cr amounts are ZERO and matches with reference to purchase order in GR/IR clearing account those items i want to clear using F.13(Automatic Clearing)
I have created the GR/IR Clearing account with sort key Purchase Order Number. So, that each line item of GR/IR posting will get updated with purchase order no in the assignment field.
In OB74 i have maintained Criterion-1 as assignment field(ZUONR).
Here my query is with reference to that assignment field (i.e. purchase order) i want to pick Dr and Cr items whose line items total is ZERO, What will be my Second Criteria in OB74.
Please Guide me.

Hi,
If you take the following combination it will work properly:
1. Criterion EBELN - Purchasing Document
2. Criterion EBELP - Item
3. Criterion DMBTR - Amount in LC
Try once.
Regards
Sarma BH

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Automatic Clearing - Open Item GL Account

Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Scheduling of Automatic Clearing (FPMA) of FI-CA Open Items in background

Hi,
I was trying to schedule daily runs of Automatic Clearing (FPMA) in background using SM36. I understand that running Automatic Clearing of Open Items on a periodic basis is a usual practice in the Utilities industry.
However, SM36 is throwing an error message saying "Program SAPLFKKAKTIV2 cannot be scheduled (not of type 1 or J)", when I am specifying SAPLFKKAKTIV2 as the ABAP Program to be run on a daily basis.
I shall be grateful if somebody can suggest a solution for this.
Thanks and regards,
Arijit Mitra

Hi, i am using a program for schedule FPMA and in the output returns these error :
FKKKO table : incomplete data.
Missing Data : BLDAT or BUDAT or BLART or WAERS.
I am using Mass Activity Type as 0004.
Additionally , the Standard SAP program RFKK_MA_SCHEDULER in FICA,
returns the same errror.
Can someone help me?
Kind Regards
Daniele

Automatic Clearing F.13

What is the prupose of using F.13 . Is it the same as F-44 if we are using it to clear vendor items. When do we need to do this. Is it after making paying the open items. I went into F.13, then checked all vendors. I got a list of document numbers with the amounts. And bekow that got a log below that says "account selected but is not entered in tableTF123" what does this mean.
Suppose we want to clear G/l items do we use the same transaction?
ANother question does MR11 does the same clearing as F.13. For eg, if we run MR11 and clear GR/IR, wont it do the same in F.13 to that G/L account
I am not able to clear vendor open items through F.13, though they exist. It is confusing. Can someone guide me through the whole process adn why do we use f.13, what all it does.

Hi
Manual Clearing of G/L , Vendor and Customer are done at F-03 , F-44 and F-32.
Automatic Clearing of all these G/L , Vendors and Customers are done F.13.
F.13 includes all the three F-03 , F-44 and F-32.
regarding MR11 , Cancelling of Goods Receipt is done at MR11 but Clearing is done at F.13.
For Example ,
suppose that you have a goods receipt for a quantity of 12.You got the invoice receipt for a quantity of 10 only.then if you go to MR11 it will show the difference of quantity of 2.And you have the information that you will not receive the remaining quantity of 2.You will cancel the goods receipt of quantity of 2 using MR11.
MR11 displays and cancels the goods receipt but doesnt clear.
Clearing is done at F.13 Automatic clearing.
regards
Venkat
Edited by: Venkat Dara on Dec 8, 2008 8:45 AM

Automatic Clearing of GR-IR Clearing account

Dear all
In f.13 i am not able to do automatic clearing of rg-ir clearing account ,i am getting the massage no clearing procedures are carried out despite all selection criterial fulfilled .
This is needed because i want only credit balances in GR/IR account after clearing which i will get in FBL3. There both the credit and debit entries are coming . Is it possible that if GR and IR is completed for perticular material amount is same then it sould not appear in report fbl3.
vijay

Hi,
Before performing the GR/IR Clearing, just to ensure that there are no open debit entries in the GR/IR Account, run the report thru the T Code "MR11" - Maintain GR/IR Clearing Account. While specifying the parameters, under the 'Clear Tab' check the boxes for GR/IR Clearing Account as well as Delivery Costs, this will take into account all GR/IR entries, ones meant for materail cost as well those for planned delivery costs. Under the 'Surplus Types' Tab check for Delivery Surplus as well as Invoice Surplus. Since we are just running a report ensure that under the 'Processing' Tab - "Automatic Clearance" is UNCHECKED. In the quantity variance put 100%. Exececute the report and all cases wherever there is a difference between the Quantity delivered and Quantity Invoiced, will get reported. Look for the cases where the Difference Quantity appears in minus. These are the cases where the quntatity invoiced is more than the quantity delivered and will result in open debit entries in GR/IR Account, even after the GR/IR Clearing is performed thru F.13. Investigae these cases and take appropriate action.
Assign points if found useful.
Thanks.

Automatic clearing using MRKO

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