Automatic clearing when small differences exist

Hi All,
Need expert advice on following issue.
*While running Automatic clearing program it leave minor difference in clearing. Later we have to clear manully.*
AS per my understanding program should clear enter balace. Is ther anything work around for this issue, which i am missing from my side.
Regards

Hi,
     When u r clearing Transaction F.13 do the settings in Tolerance settings for rounding off SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Define tolerance groups for GL accounts
and you can set clearing differences go to SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Create accounts for clearing differences.
Regards
Sridhar

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Automatic Clearing with Small Difference

Hi all,
I want to one GL Account to Automatic Clearing (f.13) with Small Difference consider with another GL account.
Manual Clearing Working is fine.
Regards,
Spradip
Edited by: spradip on Dec 20, 2011 1:24 PM

you will have to setup the open item clearing config
GL based tolerances
tolerance grp
assigning tolerance grp to users
have a clearing GL to clear the difference amount.
If these are setup correctly, the clearing is possible.
once this config is setup, try manual clearing once and then use the same GL as part of F.13.
if you have problems and If you are an ABAP savvy, try debugging and catch hold of what is it looking for....usually the above setting should help you clear.

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Clearing of GR/IR clearing account/small difference account

Hi,
There is a huge amount (around 50 lacs) that is piled up in small differnce GL account (acount key - DIF) over the last 2 months. And as well if we check the GR/IR clearing account, it is more or less the same.
I've not used MR11 until now and so would like to know if this can be tackled with F.13 or MR11, if so what would be effect or in other words what should be my course of action.
I've tried checking some information, however as the time is very short and a scheduled month end is slated in other 3 days, I'd like to have some suggestions on this.
Regards,
Soujanya.

Hi,
Owing to the nature of this account(expense account) please note that F.13 or MR11 will never clear it since they are meant for clearing only GRIR related accounts.
You have to options here in order to nullify the balance in it.
1.. To wait untill year end so that amount in it will automatically be closed to Retained earning account as soon as you execute FAGLGVTR.
2.. For immediate purpose charge off its amount to retained earnings.
Beside this you should find out reasoning why such an huge amount is standing in it.
Regards

Automatic Clearing with Differences

Dear Friends,
We have defined the tolerances for Clearing Differences and also assigned the GL Codes for posting of differences in the debit and credit items. However, when we do the clearing, we notice that the system is not clearing the line items that have the difference, but clears the line items which do not have difference. We notice in the additional log, the message appears, Account blocked - No clearing. When we check the GL in FS00, it indiactes "GL Account temporarily blocked" Message No. FH042.
Could anyone help what needs to be checked. Thanks!
Regards

Hi Arjun,
For your information and benefit there were two issues involved which were preventing the automatic clearing -
a. The first was a very minor issue, the automatic clearing in the same GL Account was being carried out by another user and therefore the system was giving the error message - The Account is blocked.
b. Secondly the issue was that the clearing differences GL Account had a Feild Status Group which had the 'Text Maintenance" as a mandatory requirement. Once we made it optional in the FS Group, the users were able to proceed with the Automatic Clearing with the differences.
Regards

F.13 automatic clearing G/L Account in Amount in Local Currency

Hi gurus:
I need a lot of help with t-code F.13.
I need clearing a lot of line items in one GL Account. every one has the same Assignment Number and has in local currency (CLP), but one of them is in USD.
When i call the transaction, I fill the follow fields, but the system doesn't clear the items and shows follow message "B No clearing (difference too large)" .
Company code                    CMF
Fiscal year                     2009
Assignment                      2009
Select GL Accounts        X
G/L accounts                    21070016
Clearing date                   30.06.2010
Clearing Currency               CLP
Permit individual line items   X
Include Suppl Account Assign X
I tried with the follow configuration in OB74
S     21070016     21070016     ZUONR     DMBTR
But system cleared certain items, not everything.
¿How can I do a automatic clearing when i have documents with differents document currency? ¿Is it posible to do a residual items from F.13?
Greetings and anticipated thanks
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Hello Raj:
Thanks for your reply. Look, the difference that I found between both t-codes is the field: Clearing Currency.
I've executed many times with that field empty and CLP. But the result is the same "No clearing procedures were carried out".
Also I've tried with different combinations of this checks:
F124BVK - Special Processing (Clearing Currency from Assignment Field) (I dont know how to configure this)
F124ALW - Expiring Currencies
F124TOLEB - Consider a Single Line Item for Tolerances
F124NKON - Include Supplementary Account Assignment
What can I do now?
Thanks a lot
Marco

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
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Automatic clearing without Definition of Clearing currency-F.13

Hi SAP Guru,
I have a problem with Automatic clearing , when i execute the transaction -F.13 with GL Accounts its showing "NO GL Account docuemnts Selected " in Additional log but in Error Log "No Error Occurred during Clearing"
and i checked the GL Accounts but still open items are available.
Then I checked the transaction -OB74 configuration like Account type -S ,Account,Criterion-1=ZUONR, it seems fine.
but why that above message occurred and why the open items are not cleared ?
Please help me on this issue
Thank you
Viru

Dear Viru,
I believe that your GL account was not created with open item management.
Please check with FBL3N report, whether open item symbol is showing or POSTED symbol there.
OPENITEM POSTED
If your line items are open items, then your OB74 settings will work correctly.
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F.13 Automatic Clearing for GR/IR

FI Experts,
This is the first time I am using tcode F.13, I am trying to clear our GR/IR account but it does not work. I understand I have to do some config in OB74.
When I run F.13
I fill out the following:
GENERAL SELECTIONS
- Company Code
- Fiscal Year
- Posting Date
- I check Select G/L Account and I enter the G/L accoutn Number
- I check GR/IR Special Process
POSTING PARAMETERS
- I enter the clearing Date
- I check Test Run
OUTPUT CONTROL
- I check Document that can be cleared the execute
I get the following message
NO CUSTOMER NUMBER SELECTED
NO VENDOR NUMBER SELECTED
NO G/L NUMBER SELECTED
What excatly do I need to do in OB74? to ensure this works fine?
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Hello Pradeep,
I am running f.13 which it works fine but right now it only clears invoices one- to one. Can we do automatic clearing when you have multiple receipts but one payment?
This is what i have done in OB74 which is behaving as expected, the only problems is the one describe below, I still have many items to be cleared with this type pf scenario.
account type as K
from acc no: 1
to acc no: 9999999999
Creterion 1 = ZUONR
Creterion 2 = VBUND
Creterion 3 = XBLNR
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GR/IR clearing when there is difference in value and quantity is matching

Dear friends,
I'm having a problem to clear the GR / IR account where there is a value difference in dr and cr line items. when ther is foreign currency postings some of the dr or cr line items are having value difference in decimals. I checked the tolerance limits also still those entries are pending for clearing in f.13. This is GR/IR clearing account so I cannot do manual clearing. This has to be done through automatic clearing. Please reply in detail. Thanks in advance for going through my query and for giving your value time.

Hi
debit GR/IR 10000.99
credit GR/IR 10000
Credit P/L .99(as per the setting it will hit the account.
Please guide me how to credit the .99 and where the settings and what settings has to be done.
GR/IR is an auto clearing. So how can I post that difference which you suggested.
regards
satya
Edited by: SATYA on Aug 24, 2009 8:38 AM

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Automatic Clearing in F.13 post differences

Hi,
Presently, we run automatic clearing of g/ls/vendors/customers in F.13.
There are no tolerances, only balances that equal nil post.
We now have a scenario that for one particular G/L we want to set a tolerance of say £0.50p that would post to another holding code.
This would happen during the nightly run of F.13.
This would mean that if the DR on the assignment field matched the CR entry of the assignment field and the amounts were in a predefined tolerance for that GL the document would post - with the difference going to a holding account.
Can anyone advise of the configuration steps involved in this? Bearing in mind we do not have any tolerances set up for other documents?
Any help would be great.
Elaine

Hi,
If you want to set a tolerance of 0.50p then you can set that at GL level in the following path:
SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Define tolerance groups for GL accounts
Or
you can set at clearing differences level. Path
SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Create accounts for clearing differences.
Whichever is best you can choose that.
Hope this helps.

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Hi,
We have a COS clearing account 1234.
We have small differences which we would like to clear with F.13.
I tried with OBA0, but I do not know how to activate the tolerance group on the G/L account
because the tolereance group is missing and I cannot add it with field status.
It could also be the case that it is not the correct way to do it.
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Best regards,
Eric.

Hi
Can anybody help with this question, because the former solution I cannot fibure out that it helps, because I created everything, except the tolerance group on the G/L master. I cannot find the field.
Best regards,
eRic.

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