Automatic determination of billing date on order related billing

Dear all,
Some background:
We are using resource related billing: create standing sales order with WBS as reference.
Costs are posted to the WBS (serves as a bucket to collect costs).
Whenever needed, the costs on the WBS are billed. This is done via transaction DP91, creating a billing request for the standing sales order which generates a new sales order which takes the amount from the WBS element. This sales order can then be billed.
In other words: Each period, the standing sales order can be billed (based on the WBS element it contains) in a new sales order.
Problem:
The billing date is derived from the 'requested delivery date' on the sales order.
We would like to have by default proposed by the system as billing date: the date when the (2nd) sales order and/or billing document is generated. So either date of billing should be the billing date or the requested delivery date (which will then automatically determine the billing date)
How can this be achieved?
What I tried:
1). I have ticket the flag "Propose delivery date", but this doesn't seem to be the solution.
2). Factory calender is only to be used in case a specific date should be used (e.g. last day of the week/month). I don't think we need this, as we could just go for "todays date" during (2nd) sales order/billing document creation.
3). I checked the copy control properties, but this is not really an option I think.
Many thanks!

HI, Boiler
I suggest you to check the copy control again.
As I known, there is a Routin setting for data transfer (Data VBRK/VBRP) in the item level. And you can use standard routin 11 means Bill. date= Today.
Hope it can help you.
Wink Young

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Delivery Related Billing rather than Order Related Billing in Return Sales

Hi
There is a requirement from the client that the Returns Invoice (RE) generated must be related to LR Delivery Type rather than Return Sales Order Type(RE).
I have maintained the Copy Control from LR (Returns Delivery Type) to RE(Returns Invoice Type).
Then Changed the billing relevance of REN (Item Category ) from - 'B' Relevant for order-related billing - status acc.to order qty
to A Delivery-related billing document.
When i create the Returns Invoice, it is allowing me to create the Invoice even before the Post Goods Receipt of the LR Returns Delivery Document.
It should allow me to create the invoice only after Post Goods Receipt.
Can any one share their inputs.
Regards
Mohan

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Thanks & Regards,
Hegal K Charles

Order-related billing and Dlv-related Billing in single Invoice

Say in a single order or order type say OR there can be two materials with different item categories say TAN and ZTAN.
TAN with billing relevance as A( delivery related billing) and ZTAN with billing relevance as B (order related billing )
If that happens the billing will be split
In VOV8 we mention for OR the order related billing as F1 and delivery related billing as F2 in the billing tab
Now in billing TAN will pick F2 as it is delivery related billing
and
ZTAN will pick F1 as it is order related billing.
Now my question:
In VOV8, i maintained OR order type for Order-realted Billing as F2 and Delivery-related Billing as F2 as well.
Then will there still be an billing split ? There will be two F2 invoices TAN will pick one F2 invoice and ZTAN will pick another F2 invoice...?
And i want to know whether this an right way of doing things?? IF not, what is the right way of doing things?
Thank you very much.

Hello,
Yes that is the right way.
You can create Single Invoice for Order Related Items & Delivery Related Items.
E.g. You are Selling Air Conditioner & also installing the same at Customer Location. Now you will Invoice the Customer for Air Conditioner & Installation in the same Billing Correct? Now Air Conditioner is Delivery Related Billing & Installation is Order Related Billing.
It is in such scenario Order Releted & Delivery Related Items can be Invoiced in same Billing Document.
While create Invoice enter the Delivery Number & the Sales Order Number, select both the LIne Items & Execute... You will see the system will pick items from both Order & Delivery.
Hope this helps,
Thanks,
Jignesh Mehta

Foreign Trade / Intrastat - data order-related billing (downpayments)

Hi,
Shortly we have implemented the down payment functionality in our flows. Because downpayments require order-related billing the intrastat/foreign trade data is not copied into the closing invoice.
Apparently it is only possible to copy the data from a delivery.
We are in a make-to-order environment and we still create deliveries but because of the down payments, the invoice is created from the sales order and hence no intrastat data is copied which ofcourse is required ...
Can't find a suitable user exit for filling this data into the billing document. Also tried using copy data transfer (vofm) filling up tables eikp and eipo but that didn't work.
The only option open for me at the moment is creating a proforma invoice automatically from the delivery. This document can then be included in the intrastat reporting.
Is there another solution ?
with regards

Hi,
in the copy control between order and invoice you need to set the 'determine export data' to 'B' so that it will be redetermined in the invoice. After that the relevant foreign trade userexits will work as well.
Balazs

Create order related billing automatically when GR is posted

Is anyone aware of available functionality to create an order related billing document from the save/post of the PO goods receipt? Just trying to find out if SAp provides this or if I need to create a user exit.

Hi,
You need to try this user exits. I believe there is no standard functionality for this requirement.
Thanks,
Krish.

Change VPRS during billing -( order related Billing )

Hi Guru's,
There is a requirement for changing the VPRS value during Billing - ( Order Related billing ). There is a particular requirement for which this scenario is needed.   I did manage to change the value or XKOMV via a custom requirement but it is not getting reflected in the Invoice.
Can someone advice on how to achieve the same.
The following is the data i get during Analysis.
Condition type      VPRS
Message              216
Description       Condition value has been taken from preceding document
Further Analysis
"Condition types (e.g. VPRS), which have been provided with the condition category 'G', determine your condition amount either from the material evaluation segment or the amount is calculated from the condition value.
Therefore the condition value - possibly a billing document - can be determined from the goods issue or in third-party order processing of a preceding document, for example, from the vendor billing document.
Der Konditionsbetrag wurde hier aus dem übergebenen Konditionswert berechnet."
Regards
G

Hi Guru's,
There is a requirement for changing the VPRS value during Billing - ( Order Related billing ). There is a particular requirement for which this scenario is needed.   I did manage to change the value or XKOMV via a custom requirement but it is not getting reflected in the Invoice.
Can someone advice on how to achieve the same.
The following is the data i get during Analysis.
Condition type      VPRS
Message              216
Description       Condition value has been taken from preceding document
Further Analysis
"Condition types (e.g. VPRS), which have been provided with the condition category 'G', determine your condition amount either from the material evaluation segment or the amount is calculated from the condition value.
Therefore the condition value - possibly a billing document - can be determined from the goods issue or in third-party order processing of a preceding document, for example, from the vendor billing document.
Der Konditionsbetrag wurde hier aus dem übergebenen Konditionswert berechnet."
Regards
G

Cash sales Order Related Billing

Dear Forum Members
Hi
I need clarification on the following. Both in cash sales and regular sales orders , delivery , PGI and then billing is involved. So why we call cash sales process as order related billing. I find that unless goods are posted in cash sales delivery , invoice can not be created like in normal sales order. Request your inputs
Thanks in advance
regards
narasimha

I need clarification on the following. Both in cash sales and regular sales orders , delivery , PGI and then billing is involved. So why we call cash sales process as order related billing. I find that unless goods are posted in cash sales delivery , invoice can not be created like in normal sales order. Request your inputs
Hi narsimha
There is a lot of difference between cash sales order and normal sales order
The differences are
cash sale document type - BV , standard sales order document type - OR
Item category for cash sale is BVN and normal cash sales order it is TAN.
In VOV8, if you go to BV document type details , shipping conditions will be on where as in OR , shipping conditions will not be on .
In cash sale order , automatically a delivery number will be created in the background once you save the cash sale order , whereas in normal sales order , after saving order you need to do delivery and then save it then only delivery number will be generated
In cash sale the billing date will be todays date only where as in normal sale billing date can be after 1 week also , depends on the availability check
In normal sales cycle , you get invoice in billing F2, where as in Cash sale when you create a cash sale order the output you get is the invoice for the customer.
In cash sale there wont be any credit , where as in normal sales order there will be credit for customers .
Example :
cash sale - A customer purchasing goods in a retail outlet and then and there he is paying cash (no credit) to the retailer.
Normal sale - Customer purchasing goods but paying in installments , that means he is a regualar customer and he is getting credit.
Why cash sale is order related billing ?
Because , once you save the cash sale order automatically the delivery number is also created. now when you go to VL02n and enter the picking quantity it has to be fully referenced , of how much you have given in the cash sale order . But if you try to do partial delivery . you cant do again , you need to change the quantity what you have given in the delivery and enter in VA02 and enter the same quantity. then only the order will be closed
check the billing relevance for the item category BVN ( it is order related billing)
normal sales order is delivery realted billing ?
Because the item category for TAN is relavent for delivery and Billing relevence is different from BVN
you can do paritial deliveries in normal sales cycle till complete order quantity is referenced
Reward points if useful
Regards
Srinath

Order Related Billing for In-House Repair

Has anyone figured out how to get order-related billing to work in the In-House Repair order when used with ERP billing?
Your responses are greatly appreciated.

Hi Peter,
What I understand from your query is you want to do Billing in ECC of the in-house repair order. Kindly Confirm.
If yes, follow these steps:
In standard scenario external billing works with
u2022     Service contracts
u2022     Service orders
u2022     Service confirmations
Prerequisites
1.     Synchronization of Master Data
2.     Synchronization of Pricing Conditions
3.     Customizing of Controlling Objects in SAP ERP
4.     Customizing of service transactions in SAP CRM
5.     Customizing of sales orders in SAP ERP
6.     Mapping of transaction data between SAP CRM and SAP ERP
Customizing
In order to perform external billing of the service order materials, following configurations are to be done:
1.     Create a Service order Transaction
2.     Create an Item category - Putting Billing reference External Billing
3.     Maintain Item Category Determination
4.     Replicate the controlling relevant characteristics
5.     Create the ERP Order Type- Tcode VOV8- SD Doc Category should be L.
6.     Create the ERP Item category- Tcode VOV7 - Billing reference C
7.     Maintain Item category Determination (ERP)
8.     Maintain Mapping of transactions and item categories
Settings for Service Processing  Billing Integration  Map Transaction Types and Item Categories
When you set the status to complete, it triggers a debit memo request in ECC, with which ECC Billing can be performed.
Regards,
Shalini Chauhan

In Active Conditons in Billing ( order related billing )

Great Gurus
we have Order Related Billing. there is scanirous "In Active Conditions in Billing".
One sales order was created. with reference of that a billing document was created . then billing document canceled ( for both accounting docment were generated automatically ). After that when user created the billing document , billing docment were generated but "No Accounting dcoment was generated ". when i chekced the Billing Line Item > conditions > , all conditions were In-Active.
what could be the reason. ( I sa only difference in both billing document ( billing doc. with accounting doc generated & billing doc without accounting doc generated. ).
billing > item detail > Price data . ... field ( Statist.Value ) .
Accounting Document generated
System will copy item to headers total
Accounting Document not generated
No-comulation - values cannot be used statistically
where user did problem.
Regards\Adnan

hI i cheked . this was due to User has Invoiced against. Canceled Sales Order. resualtant net value = 0 and not accournding were generated.
but how we can restrict the user to do not invoice against canceled sales Order.
Regards\Adnan

Third party process:Billing relevance 'B' order related and 122

I am facing the following problem: in Order related Billing according to order qty, the sales order bills what has been received on the third party PO in MM.
The following situation occurs: When I order 100, receive 100 and Bill 100: The sales order is fully billed. When I later return a quantity to the vendor in MM with a 122 referring to the PO, the sales order remains fully billed. There is no way I can find out which Sales order needs to be take action on (credit). Can someone help me finding out how I can select these sales orers after a 122?

Ok, no problem.
At the client we have a very specific flow where receipts on a third party PO need to be billed daily when they happen and every receipt (better: any goods movement) needs a seperate billing document.
This is not covered in SAP standard. I wrote a program (functional) how SAP should find the billing relevant movements:
1) Go to the billing due list daily at 0:00
2) Check all related third party PO's and the movements
3) Check the sales flow of the relevant SO. Check which material doc has been billed (via reference field in the billing doc)
4) For all items not yet billed call function module GN_INVOICE_CREATE. (bill in case of 101 and 123 and credit in case of 102 and 122)
This works all fine until I found above issue: Fully billed items are removed from the billing due list even if there is a 122 or 102 afterwards on the PO. So I redesigned the program.
1) at 0:00 Select all movements on the system date for the specific flow (PO type and plant) via Material documet header and segment.
2) Via the account assignment in the material doc you have the Sales order. Then the same applies:
3) Check the sales flow of the relevant SO. Check which material doc has been billed (via reference field in the billing doc)
4) For all items not yet billed call function module GN_INVOICE_CREATE. (bill in case of 101 and 123 and credit in case of 102 and 122)
Here I am not using the due list and it solved my problem.

Invoice is not getting created in Order related billing

Dear all,
I am trying to do a Order related billing. After creating the order i am going to VF01 and selecting the billing type i have created and trying to create the invoice. I am getting the error "No billing documents were generated. See log" when i am checking the Log its showing now errors.
In case if my account determination procedure is wrong, system should allow me to create a Sales invoice and accounting document will not be generated. But in this case even the sales invoice is also not getting created.
Please suggest me if there are any configuration changes i need to do to overcome this problem.

Apart from the suggestion already given, also ensure that
the order is not showing in incomplete log
the order is not blocked for credit limit
You can also cross check in VF04 whether system is fetching that sale order. For information, once you execute VF04, by default, system will check only "Delivery related" check box. You have to manually select "Order related" check box.
G. Lakshmipathi

ConfigureCombined invoice for Delivery and Order related billing items

Dear Guru's,
Please tell us what settings one have to do in copy controls (like for TAS "OR to F2" & TAN "LF to F2") as to Combined invoice for Delivery and Order related billing items.
Regards,
Sai

Hi Sai,
for TAS "OR to F2"
T-code-VTFA
Target Billing Type --"F2" and Source Document as "OR"
At header level you can select .
Copying requirements "001" Header/order related
Tick mark copy item number
At item Level you give
Copy requirements "028" Order related 3rd party item
Data VBRK/VBRP= 000
Billing quantity="A"
Pos/Neg quantity="+"
Price type="G"
and Save
2)TAN "LF to F2
Go to Tcode-VTFL
Target Billing type "F2" and source document as "LF"
In header details you give
Copy requirements "001" Header-order related
detr export dta="B"
Allocatio number="B"
Reference number="A"
Tick mark copy item number
In item details you give
Copy requirements"004" delivery related item
Data VBRK/VBRP="003" Single invoive"
Billing qantity="D"
Pos/neg quant="+"
Price type=G"
Price source"E"
Regards
Seegal

Order related billing

27.01.2011
Hi friends,
I am trying to create order related billing. The material is a service, but i need to have a delivery created in the background.
I have created an order and the delivery is created automatically.
But when i am trying to create an invoice F1 against this sales order the log shows
Order quantity 1 not equal to goods issue 0.
in the item category the billing relevance is 'B" relevant for order related billing - status according to order qty.
In the copy control for F1 billing type and orer type OR the billing quantity indicator is 'C' order quantity.
Can someone suggest the reason for the error message.
Regards,
Uday

HI,
Order related billing is applicable to service order processing. So, there is no need of delivery document here.
For your case:
In a delivery document the u2018Delivery quantityu2019 and u2018Picked Quantityu2019 should be same. In your case, the picked quantity is zero. This is the reason for error message. The picking quantity should be 1.
You can make the item as u2018Not relevant for pickingu2019 at Delivery item category level in customization. Then the Picked quantity field will be greyed. It will not throw error.
Regards,
K Bharathi

Order-related billing for item category TAN

Hi All,
How can I make item category TAN order related-billing document?
I already changed the settings for TAN:
Billing Relevance - B (Relevant for order-related billing)
And maintained the copy control between sales document and billing document for item category TAN:
Copying requirements: 002 (Item/Order Related)
Data VBRK/VBRP: 001 (Invoice Split - Sample)
But when i create the billing document, it is still showing that the item is not relevant for billing.
Delivery document has already been created for this item. Am I missing something?
Thanks,
Olyn

hi,
pl enter the billing doc type in the field for order related billing in the sales order document type overview.
2. there might be billing block at sales document header level or u might have checked billing block at item category TAN,
CHEERS

Change to Order Related Billing from Delivery Related

Hi,
We have a scenario where we want to change to Order Related Billing from Delivery Related. The Sales Order Have already been created and for some of them the Delivery has alsobeen done.
Can we change to Order related billing and would it work for all sales order created previously.
Thanks & Regards,

Hi,
It will work if you change this to order related billing.For this Goto the T.Code "VOV8".Select your document type.
Details.
Goto the "Billing" tab.
Maintain the order-related billing type.
Next step is to goto the T.Code "VOV7".Select your item category.Details.
Goto the "Business data" tab.Change the Billing Relevance field to either "B/C/F/G/I" as per your requirement.
Last step is to maintain the copycontrols between your order and invoice by using the T.Code "VTFA" and also for your item category.
Regards,
Krishna.

Automatic determination of billing date on order related billing

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