Automatic email from an Excel Spreadsheet

Hi i have been recently asked to find out if there may be a program or something that will automatically email all the information pertaining to a particular email address on an Excel spreadsheet. Ex: So if my email is assigned to 3 things within the spreadsheet i would receive an email of those 3 issues i need to take care of. Is it possible?

Just curious, but does this have anything to do with Java at all?

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I want to write a script or Automator workflow/app that emails a random shortcut of the day to three recipients. The source is from an Excel spreadsheet. One column is the shortcut, and the second column is the definition. Anyone have experience?

I want to write a script or Automator workflow/app that automatically emails a random shortcut of the day to three recipients. The source is from an Excel spreadsheet. One column is the shortcut, and the second column is the definition. Anyone have similar experience and know that this would work?

I have had a first stab at the script, below. It uses a file to store the shortcuts and command [descriptions]. You should be able to see from the script annotations how to add a new one. (I populated 1-4 with real data, but got lazy after that, so you have a few placeholders to work with first.
As I have noted, once you are happy that you have all the data in the file, you can comment out part of the script for ongoing use. (BTW, my reluctance to use Excel is that I don't currently have it installed and I don't want to offer wrong advice. If you have Numbers, I do have that and could probably modify to work with a spreadsheet from there. This might be especially useful if you have the data already sitting in Excel.)
A few things came-up whilist I was writing the script:
1.     Currently, all recipients will not only get the same tip at the same time, but they will see the names and email addresses of the others who receive them. It is possible to modify this.
2.     I have added a property gRandomCheck which keeps track of which shortcut has already been used (since the last time the script was compiled. This will prevent the same tip being sent more than once.    When all tips have been sent once, the script will alert you and not send anything until reset. It does not check on a per-addressee basis (which would be a refinement). (If you add a new addressee at this stage, the whole process will start again, and you may not really want this to be the behaviour.)
3.     The way that I have built the list, commandList, is deliberately cumbersome - it's for the sake of clarity. If you prefer, you can construct the whole list as {{shortcut:"X", command:"X"}, {shortcut:"Y", command:"Y"}}
Have a look - I am sure you will have questions!
SCRIPT STARTS HERE Paste the following lines (thru the end) into a new AppleScript Editor document and press RUN
--The property gRandomCheck persists between runs and is used to stop sending the same hint twice.
property gRandomCheck : {}
--I am defining a file on the desktop. It doesn't have to be in this location
set theFolder to path to desktop
set commandFile to (theFolder as text) & "CommandFile.csv"
--(* Unless you need to change the file contents you do not need to write to it each time. Remove the "--" on this line and before the asterisk about 18 lines below
--Follow this format and enter as many records as you like on a new line - each with a unique name
set record1 to {shortcut:"Z", command:"Undo"}
set record2 to {shortcut:"R", command:"Record"}
set record3 to {shortcut:"⇧R", command:"Record Toggle"}
set record4 to {shortcut:"⌘.", command:"Discard Recording & Return to Last Play Position"}
set record5 to {shortcut:"X", command:"x"}
set record6 to {shortcut:"X", command:"x"}
set record7 to {shortcut:"X", command:"x"}
set record8 to {shortcut:"X", command:"x"}
set record9 to {shortcut:"X", command:"x"}
set record10 to {shortcut:"X", command:"x"}
set record11 to {shortcut:"X", command:"x"}
set record12 to {shortcut:"X", command:"x"}
set record13 to {shortcut:"X", command:"x"}
--Make sure you add the record name before randomCheck:
set commandList to {record1, record2, record3, record4, record5, record6, record7, record8, record9, record10, record11, record12, record13}
--This part writes the above records to the file each time.
set fileRef to open for access commandFile with write permission
set eof of fileRef to 0
write commandList to fileRef starting at eof as list
close access fileRef
--remove "--" here to stop writing (see above)*)
--This reads from the file
set fileRef to open for access commandFile with write permission
set commandList to read fileRef as list
close access fileRef
--Here's where the random record is chosen
set selected to 0
if (count of gRandomCheck) is not (count of commandList) then
          repeat
                    set selected to (random number from 1 to (count of commandList))
                    if selected is not in gRandomCheck then
                              set gRandomCheck to gRandomCheck & selected
                              exit repeat
                    end if
          end repeat
else
          display dialog "You have sent all shortcuts to all recipients once. Recompile to reset"
          return
end if
--This is setting-up the format of the mail contents
set messageText to ("Shortcut: " & shortcut of record selected of commandList & return & "Command: " & command of record selected of commandList)
tell application "Mail"
--When you're ready to use, you probably will not want Mail popping to the front, so add "--" before activate
activate
--You can change the subject of the message here. You can also set visible:true to visible:false when you are happy all is working OK
          set theMessage to (make new outgoing message with properties {visible:true, subject:"Today's Logic Pro Shortcut", content:messageText})
          tell theMessage
--You can add new recipients here. Just add a new line. Modify the names and addresses here to real ones
                    make new to recipient with properties {name:"Fred Smith", address:"[email protected]"}
                    make new to recipient with properties {name:"John Smith", address:"[email protected]"}
--When you are ready to start sending, remove the dashes before "send" below
--send
          end tell
end tell

How can i paste a column of email addresses from an excel spreadsheet into a Mail message To: window

In the past I have been able to send a group email by copying a column of email addresses from an Excel spreadsheet and pasting it into the To: window of an email message I had composed. I simply dragged my cursor down the column containing the email addresses, right-clicked Copy, put my cursor into the To: window of the email, and hit Paste. Mail recognized the list as a series of email addresses and I was able to hit Send and the email went on its way.
Today I tried to do this and after I hit Send I got an error message. It appears to me that Mail did not recognize the list as a series of individual email addresses but saw them as one long address; the error message said it "did not appear to be a valid email address". Has something changed in Mail? I recently installed Mavericks!
I can't be the only one who sends group emails this way. Are others experiencing this problem?

Now Tony, I know you can't hear my tone on a forum post but I was not complaining, simply stating facts . This change brought several people in my office to a grinding halt in a long established workflow that is really rather simple (and I thought was already assumed from the original post above ):
1) Select a set of records in FileMaker Pro 12 and export only their e-mail addresses as a CSV file.
2) Open that CSV file in Excel.
3) Copy the column of e-mail address.
4) paste into the appropriate recipient field in Mail.
5) Send
If I were to complain it would be about Apple's typically opaque approach to updates. There is no granular explanation of why changes were made or even "what" changes were made.
Complaining is futile since Apple is Apple and is unlikely to change, but sometimes it is cathartic to "shout into the void" .
I had thought about doing something with a formula in Excel and your suggestion was simple and helpful. Again, however, it is only a workaround for a long established helpful behavior that Apple has inexplicably broken/removed in Mavericks Mail.
I, and the other posters here, would love to have the capability back rather than have to add previously unneeded steps to our workflows.
Ultimately we may add scripting steps to the FileMaker side to export the address lists with commas inserted already if Apple ends up having permanently removed this feature.

How can I form a group in address book. I need to transfer a large number of emails from an excel spread sheet to form a group to send emails to.

I need to transfer a large number of emails from an excel spread sheet to form a group to send emails to. I can either use address book or transfer them to BTYahoo contacts and send from there.

Hello, if you have the font that Photoshop is supposed to use to write the barcode, and each image is also listed in the spreadsheet, you can use the little known feature called variables: http://help.adobe.com/en_US/photoshop/cs/using/WSfd1234e1c4b69f30ea53e41001031ab64-7417a.h tml
see this video:
http://www.youtube.com/watch?v=LMAeX5pexNk
Or this one:
http://tv.adobe.com/watch/adobe-evangelists-julieanne-kost/pscs5-working-with-variables/

Script to rotate an image in InDesign CS4 from an Excel Spreadsheet

Hi all,
Is there a script for InDesign CS4 that reads degrees from an excel spreadsheet and then rotates a specific image by the same amount of degrees that was written in this excel spreadsheet? I would like to create a column in Excel full of rotation degrees and then go to InDesign, run the script for a specific image and the image will rotate automatically.
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Ken K. - 2191

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E.g.:
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Can I export values from an excel spreadsheet into a dropdown field in Acrobat?

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Copy and Paste from an excel spreadsheet to a JTable

Hi,
does someone know how to copy and paste data from an excel spreadsheet to a JTable. It seems like copy and paste do not fuction from an to a JTable.
Thanks, Fred.

Take a look at an example included in my bug report link shown below:
http://developer.java.sun.com/developer/bugParade/bugs/4748394.html
;o)
V.V.

Can UTL_FILE utility read from ac Excel spreadsheet

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Thank you

UTL_FILE handles ASCII files, but Excel files are binary files, so this won't work. If you did get direct access to the binary file, you'd need to embed logic to differentiate data and formatting/ headers/ control codes, which would be quite painful.
Assuming the spreadsheets are formatted the same each time, you could use Oracle Heterogeneous Connectivity and set up an ODBC data source that pointed to the Excel spreadsheet. You could then query the spreadsheet in SQL over a database link.
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http://www.ddbcinc.com/askDDBC

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Hi,
I am currently developing an application that requires to extract data from Microsoft Excel spreadsheet. Is that possible to archieve it?
If it is possible,your precious guidience will be much appreciated.
Thank you.

There are several approaches.
1) Export the data from the Excell in "CSV" format, which is simple enough to read as an ordinary text file.
2) Use the open source POI package, which reads and writes XSL files (amongst other popular formats).
3) Use the JDBC/ODBC bridge and the Windows ODBC driver which allows and Excell file to be treated as a database. (More details in above reference).
4) Use another open source package to connect to Excell via the COM+ interface, and access data therein.
Personally I favour the POI package.

Is it possible to print mailing labels from an excel spreadsheet in Macbook pro?

How do you print mailing labels from an excel spreadsheet on a macbook pro? Is it possible. I can only find information about printing labels from your address book.

Why not ask in MacBook Pro forum, or SL, or even MS community or MacTopia.
Office 2011? pretty easy to setup mailing, just click on ribbon tab, and use the built in help.
MacBook Pro
Mail and Address book
http://www.bing.com/search?q=Excel+mailing+labels

How do I generate a data merge in InDesign from an excel spreadsheet which includes a barcode

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We have a customer-supplied Excel spreadsheet that contains seven fields, one of which is a number that ultimately needs to print as a barcode when we make the data merge in InDesign.
As you would expect, the conventional six fields data merge perfectly - but we can't find a way to make the barcode print correctly within the data merge.
We have investigated several possible solutions without success.
Some solutions suggest a plug-in for Excel to convert the number into a barcode whilst still in the spreadsheet - but this doesn't come across correctly when we import the CSV file into the InDesign data merge.
We have investigated certain third party software applications but none provide the full solution we require. Some, for example, appear to create the barcode within the Excel spreadsheet but don't produce the barcode correctly when we data merge in InDesign; and some will allow us to create a one-off barcode within InDesign but have no automated way of retrieving the thousands of Excel numbers and turning them into barcodes.
We have also come across possible 'font' solutions but have had no success with these either.
For a previous job we needed to produce we outsourced to a specialist mailing company, who assured us they produced the whole job (very quickly) within InDesign. They, understandably, won't tell us how they did it. But, given the speed with which they produced the job for us, we imagine - with the correct software - the whole process is easy to do.
Can you please advise?

HI MIKE
Thanks again for your reply and your help with this.
I've downloaded the barcode font from the link you supplied.
I've tried three tests - and seem much closer to getting what we need. But I've come up against a couple of issues.
TEST 1 - almost just to see if the downloaded font worked, I simply data merged our source csv file and applied the downloaded barcode font to the serial number in ID. Probably unsurprisingly, this produced a perfectly printed barcode - that wouldn't scan.
TEST 2 - I manually added asterisks before and after the serial number in the first couple of fields and then tried the same process as TEST 1. It produced a perfectly printed barcode which this time DID scan correctly - but obviously the barcode had asterisks on it which I don't want. I just want the serial number. And with thousands of serial numbers we need the addition of the asterisks to happen automatically (which is where your text editor process seems the perfect solution, if we could get that to work).
TEST 3 - Noting your comments about using parenthesis around the serial number, I followed your example of (123456). But Excel won't let me type a parenthesis. It lets me type the parenthesis but then instantly substitutes it with a - (hyphen) before the number in the actual serial number cell and no character at all after the number.
If you have any suggestions or solutions for any of the above they'd be gratefully received! Thanks again for all your help with this.
Kind regards
Rob

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I have not been able to start my reading on scripting or other livecycle features to be able to try to figure this out but I was wondering if anyone else had ever created a form with this feature or had any ideas of how it would be possible. Our company currently uses and excel form that would have a variable number of rows of data for each time it is filled out and we would be replacing it with an adobe form. I would like to know if the users, who will be using the new adobe form in adobe reader, could have the capability to imort the lines from the previous excel form into the new adobe version.

Hi,
You can set up a data connection with an Excel spreadsheet. However for the data connection to work for users with Reader, you would need to Reader Enable the form with the LiveCycle Reader Extensions ES2.5 (server component). See here for summary: http://assure.ly/etkFNU.
However if you are just trying to get the existing data into the form, you should have a look at some of Stefan Cameron's posts: http://forms.stefcameron.com/ (try a search). You can start a new form using the wizzard and select import from Excel. This will allow you to paste from your spreadsheet to a new form. This should help set up the data structure/schema, which you can then replicate in a new form. I haven't done this before, but it should be possible.
Hope that helps,
Niall

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You need to use JavaScript to import text data in a file setup using the tab delimiter and the column heading with the field name. You may need to select the row to import because one can only import 1 row of data.
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information located in an excel spreadsheet located on a different
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Basically there is a cell within an excel spreadsheet that
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<cfhttp method="get" url="
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</cfhttp>
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http://jakarta.apache.org/poi/
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Automatic email from an Excel Spreadsheet

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