Automatic Generation of GR at Time of Purchase Order

Hi experts,
Please help me.............................
What is the " Automatic Generation GR"
and How the PO with GR is handled?
Thanks and regards,
Edited by: Hero on Jan 15, 2008 10:23 AM

Hi,
I 'm MM and I want to know how to creation PO automation GR.
I don't known SAP provides the option of having a GR generated automatically by the system at the time of PO.
Please help ................... in this case.
but I know SAP provides the option of having a PO generated automatically by the system at the time of GR and I success it.
Thank,

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Times on Purchase Orders in APO or R/3

Hi Gurus -
We have a production schedule for finished goods and semi finished goods in APO.
The planned orders(production schedule) are then used in R/3 PP MRP for raw materials planning.
For some of the raw materials, the storage space in the factory is limited due to some constraints and hence multiple shipments have to be scheduled each day. These could be for the same ingredient or different ingredients depending on the product mix. For example, first truck at 6 AM, second at 2 PM and the third at 10 PM. The timing of these trucks has to be in sync with the APO production schedule.
Right now since MRP can only go the daily bucket level, the MRP run creates a single Purchase Requisition per day which is then converted into a Purchase Order. They also have to manually enter all the exact timing detail of the purchase orders before putting it up for all of the factory to see and also call the vendor and tell them about what times they have to be delivered. Is there any way to automate this?
The desired output is a Purchase Requisition with times on it( one at 6 AM, 2 PM and 10 PM) which are in sync with the planned orders in APO, which can then be converted into Purchase Orders
Can you please let me know what is the best way to do this?
I was thinking about actually sending these special raw materials into APO and plan them in APO using the PPDS heuristic, that way the purchase requisitions actually have the times on it. The vendors are not modeled in APO but my assumption is when these Purchase requisitions flow through into R/3, they would read the vendor list and pick up the vendor.
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Regards
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Hi Shailaja,
If this approval is done through ESS, the Time administrator needs to manually transfer the approved data to IT2001 Using RPTARQPOST program.
Also, check the scenario in 'PTARQ' transaction.
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Is there any method to stop rescheduling of the PO Need By date from ATP if there is any holiday specified in shipping calender. The requirement is to update the schedule ship date on Sales Order but the lead time of Purchase Order should not increase

We are currently not able to manage schedule ship date proposed by ATP when our warehouse is closed. For example , we would like that ATP doesn't propose any schedule ship date for the first of May , which is a non working day in France. The constraint is that we don't want our purchase need by date to be impacted by the process.
I tried to closed one day in FR1 calendar and, after testing with order management, it appears that ATP didn't propose the closed day, so that's fine, but, our purchase order lead time was increased of 1 day and this is not what we expected.
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Hi Sandeep,
when we try to Rescheduled out the PO and the request is errored out the with the error:-
Start of log messages from FND_FILE
reschedule fails
old date in planner workbench: 19-MAY-11
new date: 07-JUN-11
header: 417474
line: 605652
po number: 2049031859
shipment no: 1
The need by date/promised date in the source instance is not the same as the need by date/promised date in the destination instance.
In the source instance,
The need by date is 19-MAY-11, and the promised date is 19-MAY-11
End of log messages from FND_FILE
---------------------------------------------------------------------------

Automatic Flow of Tax Code in the purchase order (Service)

Dears,
My purpose is to populate the Tax Code automatically in the Service Purchase order (Account assignment U and Item Category D). The tax code in the purchase order is required for ERS.
If i maintain the tax code in the info record for a material, then the tax code is getting automatically flown from the Info record to the purchase order.
However, if I maintain the tax code in the info record for a service, then the tax code is not getting automatically flown from the Info record to the purchase order. Is there any other settings to be maintained to populate the tax code for the service purchase order?
Thanks & Regards,
Ramesha

Hi,
The tax code in PO is at item level for stock material.
In your case you cant make it default as inforecord field is at service level(You cant make it default for every service specifications you create at item detail level)
Check the field info record in your service PO.
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Deepak.

At the time of Purchase order creation Material specification how to trace

Dear all,
I have an one issue,
when ever i am creating Purchase order for any material to vendor, the particular material quality specification or Ins plan automatically to flow to purchase order.
how to address this issue, wheather it is possible or not
Regards,
s.sakthivel

Hi,
For your requirement only for viewing the data I suggest you to go for below options
1) In mtrl master itself there is one option Inspection text, here u can maintain the main values so thst during PO
you can refer these values (To find this click on aditional data tab in mtrl master and inspection long text)
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   MAPL Material Assignement
   PLPO Operation Details
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Shiva

Automatic Calculation of Input Tax in a Purchase Order

Hi SAP Gurus!
Good day! Please help with my problem. During my creation of a Purchase Order, I will have to indicate what Tax Code to use. In this case, I use "Input Tax 12%". On the Item Condition TAB, the calculation of the input tax is not reflected. How can I customize this, in order for us to see the breakdown of Taxes automatically?
Thank you.
Mik

Hi Mik,
If you maintain the tax codes in the system for your company code then the tax codes will be picked automatically in PO through FTXP and the same is reflected in PO.In Invoice tab you have to give tax code, then in Condition tab, the values will be calculated as per the condition values maintained for the tax code.No need to maintain any thing in pricing procedure.
If your tax procedure in TAXINN, you have to maintain the condition records for the condition types ( JMOP, JEC1, JSEP etc..), then only the values can be shown in PO in Condition tab.In TAXINN, the tax code has to be assigned to the company code.
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Gangadhar Y

No Matching Record Found 'CRD1' at the time of Purchase Order Creation

Hi !
I have transferred business partners record through DTW 2005.0.17 in SAP B1. Now when I go to make purchase order, at the time of selecting business partner, It gives error msg. No matching record found 'CRD1'. I have checked the table CRD1, there the data exists. And when i modify business partner's address through business partner form, the problem is solved. I am not able to trace which value i am missing at the time of data transfer.
can anyone help?
Anupam Negi
[email protected]

thanks jimmy,
I tried as per your suggestion, i deleted the following tables OCRD,ACR1,ACRB,ACR3,CRD1,ACRD,ACR2,CRD2,CRD5,CRD3,CRD7, then again imported the BP records. Its still giving the same error. I have imported the Business Partner Main template & Business partner Address template. Is it neccassary to import all other templates i.e. BPNankAccount,BPPaymentDate,BPPaymentMethod,ContactEmployees

Problem in Automatic pickup of message in output of Purchase Order

Dear friends,
i am facing a problem in PO at output messages, after creating the PO i am unable to go for print automatically. ie: i nead to give the output type NEU in the messages manually.
i was gone through all the possibulities and settings i have to give. can any one please tell me all the possibulities that causes this problem.
i am getting the below message regarding this
No message generated for output of purchasing document
Message no. 06261
Diagnosis
The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).
Procedure
The message determination process should be checked and, if necessary, corrected.
The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.

hi
You need to do some configuration for this.
u2022 Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
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u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
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Delay in automatic OBD creation after GRN in collective purchase order

Gurus,
1. For certain articles only, there is a delay in automatic outbound delivery creation once GRN is done for a collective purchase order. The stores raise individual POs to the DC and the DC raises a collective PO to the factory/ manufacturing unit in this case. The delay is in the creation of the OBDs to these individual stores. Please let me know what settings determine this and also maybe the name of the program that creates these deliveries.
2. Also for certain articles, when we run the t-code WF10 to create the collective purchase order, we get the "No documents found" message. Please assist.
Thanks!
Suhas

Hi,
When you say GRN is posted, I assume you've confirmed it's actually posted?
How big a delay? Is it just outputting the delivery, or is it calculating the distribution and creating it?
We found we had poor performance on Idoc processing (R/3 4.7) and this was due to merchandise distribution specific code, where by the memory wasn't being cleared during processing of large volumes of data. An OSS note exists for this issue and was relatively easy to apply. I'll try to find the number tomorrow.
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We had this issues a lot with poor data setup. We now operate this in batch variant as FROM Today's date - 1 month TO today's date + 2 months.
Without more info it's difficult to advise, WF10 can be a tricky beast to use reliably.
Check out any other OSS notes, as we did apply a few to get working correctly.
Are you configured to use parallel processing in WF10? If so is server group configured correctly? Again another lesson learnt we had.
Hope some of that was of help.
Dave

Lead time on purchase order

Hi all
For ordering spare parts, could you please confirm from where the lead time is picked up on the order ?
From the PIR or the material master ?
Thanks in advance!

It should take from the info record in case you are creating a PO.
for PR from MRP it comes from the Material master.
so for PO , Info record will be given first priority and If info record is not there then it will take from material master.
So calculation will be
Leadtime (Info record/ Mat.master) + GR processing time + Purchase processing time = Delivery date
Lead time is in calender days. GR processing time and Purchase processing time are working days.

Release date and time for Purchase order

Hi Masters,
Could you please let me know that in which table the release date ane time will get stored for purchase order.
Regards,
Panneer

Hi,
You can find out from CDHDR & CDPOS table.
Select Date Time from CDHDR table & Join with CDPOS table where CDHDR-OBJECTCLAS = EINKBELEG and CDHDR-OBJECTID = PO number and CDPOS-TABNAME = 'EKKO' and CDPOS-FNAME = FRGZU and CDPOS-VALUE_NEW = 'X'.
You will get the date time from CDHDR table.
Regards,
Udayasankar Rajagopalan

Transfer GR Time in purchase order to APO

Hi all
We have the issue that the GR-time in a purchase order sometimes is changed manually and therefore APO should not read the GR time from the product master but always from the purchase order.
Is there anyway (BAPI, modification, etc.) to transfer the GR time of a purchase order (EKPO-WEBAZ) to APO? We run ECC 6.0, SCM 4.1.
Thank you in advance.
Best regards,
Dan Bruun

Hi,
Please check OSS note 565972 - FAQ : External procurment in PP/DS.
It says " in APO Release 4.0 , it is possible to transfer the GR time from a contract, but the function of the maintenance directly in the purchase order is not availble here either"....
Please check if the enhancement CIFPUR01: Enhancement for Transferring Customer-Specific Purchase Order Fields (SAP R/3 >> SAP APO) can be used.
OSS note 333386 (Availablity date different in APO and R/3) , says that "In APO the goods processing time can only be maintained on the product master".
Regars
Datta

How can i search several orders at a time using purchase order numbers?

Hi,
I need to search several sales orders by using purchase order numbers at a time instead of
searching for single order at a time.
And i need to send several order confirmations to the customers at a time, how can i do this?.
Help me regarding this.
Thanks
Raghu

Hi,
Go to VA05N
On initial screen speciefy PO number and execute then you will get report list
To send this
Menu LIST >> SEND TO >> Mail reciepient
Enter the reciepient & reciepient type and send (see list in attachment tab)
Kapil

Time collection & Purchase Order

Dear all,
Here is my flow:
1) Service Sheet creation (in hours)
2) PO creation with the service (qty of hours and hour rate)
3) I collect my time against the PO
4) I run CATM in order to valuate my hours with PO rate
5) the service entry sheet is automatically created
Here is my problem:
I want to collect working time (to be valuated > no problem) and non working time (not to be valuated > problem)
How to create an item in my PO that will not be valuated?
I tried an item valuated at 0 > impossible.
I tried to tick the GR-receipt non valuated > my service entry sheet is created at 0 but when I want to bill it the PO rate is taken into account
Any other idea?
Thank you all
Best Regards,
C.

I think you posted in a wrong forum. This is 'Sales and Distribution', not purchasing and time collection...

Lead time for Purchase Orders and Goods R. (EKBE-EKET)

Hi all,
has anyone already implemented a logic for calculating
the lead time between delivery date (EKET-EINDT) and the
goods receipt date (EKBE-BUDAT) for extraction to BW?
I have the problem, that i have more than one schedule line. There you cant link the GR (EKBE) to the relevant schedule line (EKET). How can i implement the FIFO solution (FirstinFirstout)?
Example:
EKET
DocNr_Pos__ETENR__Quantity____EINDT
6700___10__1_______100________20060601
6700___10__2_______300________20060701
EKBE
DocNr_Pos__Nr__Quantity__Budat
6700___10__1_____200_____20060603
6700___10__2_____200_____20060702
Result should be:
DocNr_Pos_ETENR__Quantity__Deliverydate__ZBUDAT(from ekbe)
6700___10__1_______100________20060601___20060603
6700___10__2_______300________20060701___20060702
20060702 therefor because the the full quantity arrived at
this date.
Thank you very much for your help or any codings, best regards
Frank

HI Horny,
Can you use the Following Tables:
S039 - > LETZTABG - Date: last (i.e. most recent) goods issue
EKPO -> EBELN - Purchasing Document Number.
You can create View by using these two tables (Material Number is the Common) and uploade the data.
Hope this will be helpful for your question.
Thanks
Rajesh
Message was edited by:
rajesh

Automatic Generation of GR at Time of Purchase Order

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