Automatic output of purchasing documents

Hi
I want to send purchasing documents to vendor automatically when i save the documents.I have maintained all settings ( email in vendor master,communicatio startegy...etc).when i saving the PO document is not automatically ouputing.If go to preview i can able to see the send mail icon and if i click tht icon then document is ouputted.
how to send the document automatically.
-Prabu

Hi Prabu,
Please Check further with T-Code NACE-- Select Application EF Purchase Order. select button output types ,select your out put type and also check further all processing routines as well as partner function is all entries are there for external send.
Also check the T code SCOT that is your email is going out properly.
Also check the Smart for MEDRUCK is it OK. If it is all OK. Your PO output should work.
Please assign points if this info is helpful to you...!!!
Regards,
Rohit Guliani

Similar Messages

Warning "No message generated for output of purchasing document" disabled

Hello Gurus
When a PO in ME21N is created and for some reason there was no output message determined the system should give a warning message "No message generated for output of purchasing document". It causes troubles because buyers don't know when they press SAVE whether output was made or not.
Please advise where to enable this feature.
Note: This happens not always and not for every user.
Great Thanks and Best Regards!

Hi Oibek,
This message is automatic , i have not seen any config driving this.
If there is no output message type maintained for document type or requirement is met , system by default issue the warning message 'No message generated for output of purchasing document' .
Check the user GUI setting , may be warning messages are ignored for display.
Logon to SAP -> Customization of Local Layout (ALT+F12)-> Options -> Options tab -> Dailog Box at warning Message ( tick the Check box).
After this try creating PO from user Login , it should display a dialog box even for warning.
Thanking You ,
Sudhakar

Output of purchasing documents

Hi
Can anyone tell me how to send a purchasing document to the ordering address in the purchasing document without manual intervention nor condition record to maintain.
-prabu

By default system will pick the order address.when you are giving the print
regards
venkadesh

Automatic Output of Purchase Order

Dear Experts,
I have Extended Classic Scenario with SRM 5.0 (SP-14)
Shopping cart is ordered to create purchase order and PO created is approved automatically. The requirement is to trigger output automatically upon po approval.
If I trigger the output manually it is processed successfully. We are not using standard PO form but a customised smart form.
I have done following configuration -
Under : Set Output Actions and Output Format--->Define Actions for Document Output
Processing Time: Processing when saving document
Processing time not permitted: Immediate Processing
Determination Technology: Determination Using Conditions that Can Be Transported
Within 'Condition-Dependent Document Output' - 'Schedule conditiona and Start Condition is maintained'
Could you please advise if I am missing any step?
Best Regards,
Amit Patil

Hi
BBP_OUTPUT_CHANGE_SF
Change Forms for Document Output
You can use the Business Add-In BBP_OUTPUT_CHANGE_SF to override the Smart Forms that are defined in the activity Define Actions for Document Output.
This BAdI serves as an alternative to the IMG activity Condition-Dependent Document Output.
Note that no Smart Forms are used for output via XML.
Standard settings
The following parameters are available in the method CHANGE_FORMS. Depending on the input parameters, you can define other Smart Forms to output the document type.
Importing
IV_GUID
Globally Unique Identifier of the document.
IV_MEDIUM
Output medium found for this document according to Define Actions for Document Output (print: PRN, fax: FAX, e-mail: MAI, XML: MET).
IS_PARTNER
Business partner to whom the document is sent.
IV_OBJECT_TYPE
Business transaction type.
Changing
CV_SMARTFORM
Smart Form used to output the document.
E-mail output
Smart Form with which the document is added to the e-mail in the form
of a PDF attachment.
Note:
Note that the BAdI with this parameter overrides the parameter form name (technical name of the Smart FormBBP_PO for example) irrespective of the defined determination technology (SRM: Purchase Order Output Determination, for example).
CV_SMARTFORM_MAIL
regards
muthu

Problem in Automatic pickup of message in output of Purchase Order

Dear friends,
i am facing a problem in PO at output messages, after creating the PO i am unable to go for print automatically. ie: i nead to give the output type NEU in the messages manually.
i was gone through all the possibulities and settings i have to give. can any one please tell me all the possibulities that causes this problem.
i am getting the below message regarding this
No message generated for output of purchasing document
Message no. 06261
Diagnosis
The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).
Procedure
The message determination process should be checked and, if necessary, corrected.
The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.

hi
You need to do some configuration for this.
u2022 Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
VB

Automatic output message generation for PO

Hi Forum,
I am getting below message while creating a PO, I want to set Automatic output message - (my output is by e mail). Please help...!!!
No message generated for output of purchasing document
Message no. 06261
Diagnosis
The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).
Procedure
The message determination process should be checked and, if necessary, corrected.
The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.
Thanks & Regards,
Rohit Guliani

Hi Rohit,
You need to check that your print program is SAPFM06P and form as MEDRUCK.
Any testing should be done with this testing and once thus setting works, you may go back to your own program and form if you like. This helps a lot in identifying the area of error.
Please tell me you support pack level for SAP_APPL. It starts with SAPKH***** (like SAPKH46C08).
After that your help can be done.
- Sanjeev

Warning on PO Saving: No message generated for output of purchasing documen

The following message is coming while saving the Purchase Order.
No message generated for output of purchasing document
Message no. 06261
Diagnosis
The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).
Procedure
The message determination process should be checked and, if necessary, corrected.
The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.
Please guide.
Regards,
Aditi

Hello Aditi,
In messege determination necessary data is not maintained. Goto
MN04, select output type as NEU, then click on key combination and select the last option, then select document type as NB and FUNC as VN and put medium as 1 and in Date / time field 4, language EN and SAVE the data.
This will solve the problem.
Regards.
Sanjay

Purchase document, mail output type, name of the sender in title...

Hello everyone,
when a user send a purchase document by mail, the vendor, in the mail title, see the user ID instead if his First+LAST name (field "BNAME" instead of "NAME_TEXT" in the SUO1d, adress part). How can i change that?
Thanks a lot for answering.

Hi Friend,
I think mail is firing through output type.
Check the program name in NACE transaction. Consult with ABAPer that the program is sending with which header information and changed it accordingly.
Generaly SO_OBJECT_SEND_AP11 is used for sending.
Hope it will help you.
Regards
Krishnendu

Dear Guru kindly clear my confusion In Print Output of a Purchasing Document In SAP.

Dear Guru,
I am creating a RFQ AND want a printout for it from the standard SAP.
1= I given document no ,purchasing group and in message data given application as EA , Message Type as NEU Processing status 1.but found message
as no purchasing document found.
2=Checked NACE the standard output types
The program ,form routine are above and in partner function the standard partner function is there.
3=If i want a new smart forn then should i use the same program same form routine , same form or make a copy of it and attach a smart form
to the standard or any other process is there?

Hi
See these notes as a checklist
SAP Note 457497 - FAQ: Message processing in purchasing
SAP Note 61871 - Output of messages and release strategy
Check if the message exists in table NAST
I hope this helps you
Regards
Eduardo

Output type should come Automatically in the material document

Hi All,
How the output type will come automatically in the material document after doing some material movement through MB1C.
Regards
Bapu

Hi Bapu
Are u asking how it is coming or you want the output to come for MB1C.
Please check Tcode OMBR there select print version, and you can see for Tcode MB1C settings should be there.(i.e. print version must be maintained there).
regards
Yogesh

Automatic output assignment for delivery document

HI
Can any bady let me know the pre requisites for automatic output assignment for delivery document with reference of PO(stock transfer order)
As of now i configureded every thing fine, i add manually the output is working fine, and i created condition record also. only the things in this is
i need this output automatically when i save my delivery document
Regards,
Vadivel

Dear Vadivel,
Go to your delivery output procedure control data here you you keep Manual only check box as uncheck for your Replenishment delivery output type.
Also check the Requirement assigned to your Replenishment delivery output type.
I hope this will help you,
Regards,
Murali.

How to create new documet from the output of another document automatically

Hi all
here is the scenario, If we are creating an debit memo request and debit memo to a customer, from the output of this debit memo we need to trigger the creation of another document( Ex credit memo to another customer) automatically, how we can do this?

Hi Dev,
You need to create another report program for the other document along with the smartform.
In the report program, you have to put your logic on how the other document has to be found when your document is created and the output be triggered.
So in principle,
There will be two programs linked to your output type.
One will create the output of the document which is being created,
Another program will automatically call the other target document in change mode and trigger the same output, during which the second program will be executed.
Now the second program will create the output for the second document.
Making copy controls wont help for this reqmt.
Reward points if it helps.

Purchase Order Automatic Output x 2

Hi,
Does anybody know if it is possible to define in MN04/MN05 two automatic outputs? With that I mean that we would like to have for normal "NB" order types, both a fax and a printout generated. That is medium "2" and "1" at the same time.
However, when I try to maintain MN05, SAP complains that since the entry for Fax is existing, I can not add an entry for Printout.
Any input?
Thanks

Hi Toni ,
It is possible but with different message type.
Eg : NEU -- u might be using for printout .
Make a copy and ZNEU - use it for fax.
Regards
Ramesh Ch

Automatically outputting PO's in SRM

Hello everybody.
How do i get SRM 5.0 to automatically output purchase orders (email, fax etc)the moment they have been saved and have a status of ordered in SRM? At the moment, our company PO raisers are having to go to the Issue Purchase Orders menu option (Transaction BBP_PPF) for each individual orde and using the Output pushbutton to manually process an output.
many Thanx,
David.

Hi David,
Did you try to configure the "condition dependent document output" in SPRO under SRM>Cross appl basic settings>set output actions and format
Cheers,
Akash

Fixing automatic printing of material document for goods movement type 101

Hi experts,
I have a situation, where I want to fix automatically printing of material documents good receipt and transfer posting related to movement type :
101- GR for plant XYZW to the printer AB12 with output type WE03 " GR note version 3" Language EN.
311 - transfer posting plant XYZW to the printer AB12 with output type ZUGT language EN.
Please provide pointers!!

Hi Biju,
Thanks a lot for the information. But I a facing a problem, I have maintained the Plant/Storage/Condition type in OMJ3 with printer also maintained in it.
But, I am not able to generate output when I am doing MIGO for the Purchase order.
I have to go MB02, maintain output type 'WE03' and printer-PL56 in the message tab of material document and then only i can see the spool is generated in SP01.
My output condition type is maintained in MN21, with following parameters; Trans/Event type: WE, Print Version: 3, Print Item: 6 for output type WE03.
Moreover, Do I need to maintain the new printer in the printer settings.
Please help me in getting the material document print output at MIGO only.

Automatic output of purchasing documents

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