Automatic service entry sheet acceptance
Hi,
I need to find a way to automatically accept the service entry sheet created through CATM. Is there an efficient way to accomplish this?
Dear Kish,
Its a standard practice to approve the hours of work done by an external or internal with their immediate superior or higher. SAP has incorporated to fulfill the same as a universal process.
You have to go for User Exit via SMOD for SRVESSR or Badi to fulfill your requirement. Schedule as a background process as per your requirement
R,
Amala
Similar Messages
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Hi,
Am creating the PO with item category D and Account assignment F and am attaching the PO in maintenance plan,while releasing this plan system will generate the service entry sheet automatically and when activating the acceptance flag in service entry sheet system is throwing below error.
Acceptance not possible (no account assignments (Message Number SE 118).Please guide me to sol
Thanks
P.SrinivasanAccording to the standard process, the total value of all service lines in the service entry sheet must be greater than 0 in order to accept the SES.
There are other error messages as well which would not allow the acceptance / final release of such an entry sheet:
SE541 - Entry sheet with value 0 cannot be accepted
SE517 - Entry sheet without services cannot be accepted
SE118 - Acceptance not possible (no account assignments)
I would recommend if you can change the work in following process,
1) EKPO-ELIKZ should be set in the PO item directly
2) The authorization should be maintained accordingly.
See also note 73540 - Delivery completed indicator, final entry sheet. -
Integrating CATS with MM-SRV, service entry sheet acceptance
Hi,
We're importing time sheets from CATS to MM-SRV using transaction CATM. When doing so, a service entry sheet is created. However, the service entry sheet is not accepted per default, which means each service entry sheet needs to be accepted in an additional step in order for a GR/accpetance document to be posted.
Do you know of any way to accept the service entry sheet automatically in this flow?
Thanks in advance,
Peteruse the user exit from the list
SRVDET User screen on tabstrip of service detail screen
SRVEDIT Control of service list (maintenance/display)
SRVESI Data conversion: Entry sheet/interface
SRVESKN Set account assignment in service line
SRVESLL Service line checks
SRVESSR Set entry sheet header data
SRVEUSCR User screen on tabstrip of entry sheet
SRVKNTTP Setting of account ***. cat. during import if "U"
SRVLIMIT Limit check
SRVMAIL1 Processing of mail before sheet is generated
SRVMSTLV Conv. of data during import of standard specs.
SRVPOWEB Purchase order for service entry on Web
SRVQUOT Service export/import for RFQ/quotations
SRVREL Changes to communication structure for release
of entry sheet
SRVSEL Selection of services from other systems -
Advantages of Service Entry Sheet / Acceptance
what are the disadvantages of not creating service entry sheet (ML81N). We wanted to bypass the service entry sheet and directly create Invoice (MIRO) from Service PO.
Also, let me know, what are the advantages / benfits of creating a service entry sheet & doing the acceptance.
Thanks
amitWhen i take help on this field it says "
Goods Receipt, Non-Valuated
Specifies that the goods receipt for this item is not to be valuated.
Use
Set the indicator if goods receipts involving this material are not to be valuated. The valuation of the purchase order item will then take place at the time of invoice verification.
This indicator must be set in the case of multiple account assignment for example.
Note
If the indicator has been set for an item with the material type non- valuated, the quantity recorded in Inventory Management can differ from the value in Financial Accounting during the period between goods receipt and invoice receipt, since the value is not updated until the invoice is posted in Financial Accounting. "
This is not what you are meaning ...pl. reply .. -
Issue with Service Entry Sheet Acceptance
Hello,
I am running into an issue when accepting service entry sheets. Here is the scenario
I created 6 service master records and assigned unique valuation classes to each one of them . Each valuation class determines unique G/L account in Inventory postings ( Tcode OBYC-GBB)
I am creating a service entry sheet for these 6 service master records against a PO and accepting with different dollar value for each of the records. When I check PO, I can see only one line in Material document being generated with a cumulative dollar value from 6 records being posted to G/L in the PO ( I was expecting one Material doc with 6 different lines with postings made to individual G/L account mentioned in the Config)
What am I missing in the config/data setup which is triggering postings to account in PO instead of individual accounts from OBYC setup
Any inputs appreciated
ThanksHi,
For service procurement( which is without material master) ,the account determination for service or without material master,the G/L accounts are assigned with service group/material group where you defined material group in OMSF and then material group link it with valuation class in OMQW.
In OBYC ,_no valuation class needed for Service with WRX key_.Use t.code: OBYC, Enter Chart of Account. Now & Double click WRX,, in next screen ,click RULES in application tool bar & then in next screen do not select check box of valuation class & save.
Now come back & Use t.code: OBYC, Enter Chart of Account, Double click WRX & enter your G/L account ONLY for GR/IR Clearing(for service)save.
The accounting entries are for service procurement are:
The accounting entry after SES released
*Service Procurement(KBS): Dr
GR/IR Clearing-service( WRX): Cr
The accounting entry after MIRO posting:
GR/IR Clearing(service): Dr
Vendor Account: Cr
The *Service Procurement account triggered during SES released bcuz of the same G/L account you entered during creation of PO/SO with cost center( check PO account assignment TAB in PO item details)
Regards,
Biju K -
Restrict Service Entry Sheet Acceptance to a User
Hi,
I want to restrict Acceptance of Service Entry Sheet to the User who is creating the service Entry sheet.
Please suggest.
I donot want to create Release Procedure for this, is there any way?
Regards,
Jyotsna LoombaHi All,
Thanks for the reply, but my Basis consultant is unable to get the authorisation.
Could someone please tell me at what level can i restrict the user, what authorisations should i apply.
My requirement is simple... the person who is creating service entry sheet must not be able to accept it, comeone else from the plant must be able to accept it.
Regards,
Jyotsna Loomba -
Multiple account assignment in automatic Service entry sheet
In TRX VI01 I created a Shipping Cost document (SCD); this document automatically created a Service PO with account assignment category (AAC) "U" and also created a service entry sheet (SES) for this PO. The AAC in the SES is K.
Since the PO and the SES are created automatically, I want to use a user exit, Bapi or similar to change the AAC to X and to enter multiple account assignment in the SES.
Any user exit o Bapi that I can use to do this?
Regards,
CDB.K.
I need the user exit in the SES no in the PO.
Thanks,
CD -
In service entry sheet acceptance, how the system identify the WRX?
If the services which we entered in service entry sheet have different valuation classes, how the system will identify the G/L account for WRX. because of the combination of valuation classes and WRX
Hi,
If you are using GR/IR Clearing Account based on Valuation Classes then you have to create Service Masters for the same with Valuation Classes. Then it will determine valuation class for service master and accordingly search for the GR/IR Clearing A/c from OBYC.
And in case if you are not using Service Master then there is not use of maintaining GR/IR Clearing Account based on Valuation Classes in OBYC. Then maintain an entry with blank valuation class. -
Error in service entry sheet acceptance
Hi SAP Gurus,
The users are facing the following error while trying to approve the service entry sheet.
Period 003/2009 is not open for account type S and G/L account XXXXXX. What is the problem and how can it be solved
Thanks
AnushaHi
In that case 4th period (January - check To period in OB52 for your company code) be opened for account types S (GL), M (material) k (Vendor) in FI point of veiw in integration to MM. And also check OMSY what is the MM posting period in open - is it 4th period. If January is not yet opened then open in MMPV. If everything is correct then post in 4th period. I dont think you are using back posting to previous period. If back posting is allowed then check in OMSY for mm posting period 3 is open or not and also OB52 (from period) 3rd period is open or not. If open post in 3rd period.
Thanks
Edited by: Praveen Raghavendra on Jan 16, 2009 6:06 PM -
Service PO and Service Entry Sheets Question
Hi Guru,
I need some advice on the following questions in service PO and service entry sheets.
1) How can i change the default unit of measure in service PO? where is this in customizing?
2) How can i turn off the message "No message record could
be found for output of message.Save anyway?" when i try to accept a service entry sheet entry?
3)Can someone share with me the business process for service PO?
Is it a must to do MIRO against the service entry sheet? How does the the person who is performing the MIRO transaction knows the service entry sheet number?
Thanks.
ZhulkHI,
Following are answers to some of your questions -
1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
Hope your query is fulfilled.
Reward points if the answer is helpful.
Regards,
Prashant Kolhatkar -
ECS scenario - Service PO and Service Entry sheets in backend
Hello,
We are on SRM_SERVER 550, SP07 and in the process of moving to ECS scenario.
There are some questions from me on the Service procurement in ECS.
1. When we create a PO with service item in SRM, will it get copied to backend as a Po with item category 'D'? This is how it happens in classic scenario,but does the same hold good in ECS?
2. When creating the confirmation for the service PO in SRM for ECS scenario, this would be a time entry/service entry sheet.
Would this be replicated to R/3 as a time entry sheet using RFC call?
Standard SRM210 guide mentions that goods confirmation will flow to backend as GR thro ALE/IDOCs and service confirmation will flow to backend as service entry sheets using RFC calls.
But I wanted a confirmation if this is entirely a standard SAP scenario or are there any restrictions on this?
Regards,
SrivatsanHI,
Following are answers to some of your questions -
1) What do you mean by default unit measure? If this is the unit of Service, then you may change this in Service Master (T Code AC03). If the unit is at line item, then it should be AU, because you may order multiple services under one line each having different units of measure.
2) The message "No message record could be found for output of message. Save anyway?" is displayed because, you have not maintained output message for service entry sheet. Either define the output or remove the warning message at Attributes of system messages.
3) The process of service PO is same as material PO. The difference is that the item category for service PO is 'D' & then you maitain services for the line item either with or without service master. After completion of service, you create service entry sheet at transaction code ML81N & after accepting the service entry sheet, service entry sheet based GRN is prepared. The person who is posting MIRO is not required to know Service Entry Sheet number to post MIRO. The system automatically checks the service entry sheets accepted. Anyway, the service entry sheet number can be displayed at Purchase Order History tab of the conccerned PO at PO display option (T Code ME23N).
Hope your query is fulfilled.
Reward points if the answer is helpful.
Regards,
Prashant Kolhatkar -
Have to cahnge G/L account in Servie PO after service entry sheet posting
Hi
Could you help me with this ?
We have created service-order and reception have been made for service order .Now G/L Account was wrong and we want to cancel reception. We try to cancel reception in MIGO- and MBST transaction, but we got error Transaction code MBST (=> use transaction ML81/ML85) not defined
For transaction ML81 I dont have authorization, ML85 I do. How should we cancel reception, when we are dealing with service orders (so that we can change right account)?You cannot use MIGO or MBST for cancelling service entry sheet acceptance.
You have to do so only in ML81N or ML85.
In ML85, there is an option in the selection screen - whether you want to post acceptance or cancel acceptance. Select the correct option and you can cancel acceptance.
Lakshman -
Automatic acceptance of Service entry Sheet
Hi,
We have requirement like whenever the service entry sheet create automatically through CATM it should get service acceptance automaticallyI think this is not possible through std SAP but you can use the user exit SRVESSR
to accept the service in background once it is generated through CATM. -
Service Entry sheet to be set as Not accepted status
Hi
After flagging the Transfer check box in the Settlement Tab in item details of shipment cost document(VI03), the Purchase order(ME23N) and Service entry sheet(ML81N) are automatically getting generated. PO and Service entry sheet numbers can be seen in Service Procurement tab.
Question 1: When I separetely look into PO, I am unable trace back the flow. I mean, there is no reference of Shipment cost number in PO.
Question 2: I want the service entry sheet to get on hold/not accepted status so that i can add the list of services performed by the Forwarding agent / service agent mentioned in Shipment cost document.
Question 3: I have made Release strategy for Service entry sheet which is properly working when i am accepting the entry sheet manually. But it is not working when the shipment cost document is triggering PO and Service entry sheet automatically. Actually, It should hold the service entry sheet from not being accepted.
Note: This subject is a mix of Transportation (Logistics Execution) and External Service Management (Materials management). The moderator of this forum can take a call on placement of this thread under suitable section.
Thanks
Maruthi Ram
Edited by: MARUTHI RAM on May 26, 2009 9:31 PM
Edited by: MARUTHI RAM on Jun 4, 2009 2:50 AM
Edited by: MARUTHI RAM on Jun 5, 2009 8:29 PMnot solved.
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BAPI for Automatic Good Recipt refer to Service Entry Sheet
Hello Experts,
I need to create an automatic GR document after the SES creation/acceptance through importing time sheets from CATS to MM-SRV using transaction CATM. When doing so, the service entry sheet is created and after the acceptance is automatically set by the EXIT_SAPLMLSR_010, but the GR document is not created. Is there a BAPI for the automatic creation of the GR document?
Thank you
Mario F.Hi,
I think you should check this in ML81N. You try to post and check the error there. Not all the errors are reported back in you scenario.
cheers,
Sanjeev
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