Automatically PO creation from WBS element in a project

Hi,
Is it possible to create Purchase Order automatically from the project that has only WBS element (no network)?
My project has only WBS element and my client want to trigger PO creation automatically for prorements to projects.
I appreciate your replies.
Regards,
Ja

Hi Ja,
Sorry, but you cannot create a PO automatically for a project that has only WBS elements and no network or acitivites. Since materials can only be attached to activities in a project it is mandatory to have an activity to trigger a PO automatically from the project.
You may have to create a PO manually and then assign the WBS as account assignment.
Regards,
Gokul

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Derivation of Cost Center from WBS element MAster data at the time of invc.

dear all,
during invoice postings with wbs element account assignment system do not derive assigned cost center from wbs element master data.
how can the system derive the cost center automatically??
Is there any BADI available to this issue.
regards
saqib

Dear,
WBS is Real and cost center in the master data is for statistical postings i.e. responsible cost center in WBS.
How to make substitution (OKC9) deriving the cost center in document line items / invoice posting etc.
Kindly give detail process for its configuration steps and is there any BADI available which can be useful in this regards?
Regards,
Saqib Usman

Automatic PO creation from SC

Hi Experts,
I am using SRM 7.0 with extended classic scenario and I have issue in the automatic po creation. For some Shopping Carts the PO is not automatically created. The SC is having Source of Supply Assigned and all the approves have completely approved the SC. The latest status is I1111 Item in Transfer Process.
I checked in RZ20, ST22 and could not find any error or dumps.
For the SC item under BBP_PDBEI the BE_OBJECT_TYPE is BUS2201 and BE_OBJECT_ID 1, once I trigger the PO creation manually the PO object id is reflected here.
For such SC I am running the report BBP_ALERT_SB_NOTTRANSFERED manually which puts the SC in I1112 Error in Transmission Status and later I can trigger the SC creation from the alert monitor.
For POs created in this manner the PO is created in Held Status without any line items, is this normal?
I have two questions which I want to understand, how is the automatic po creation from SC setup, is there any customizing involved for the po creation from SC to happen automatically?
What else should I check to find the reason why the the SC was stuck in I1111 status and PO was not created?

You need to configure the Purchasing group and this will take care of automatic transfer of Doc to sourcing cockpit. Make sure you also maintain the customization for sourcing always carried out for Prod categories.
Regards
Saurabh

Issue in BAPI_PS_PRECOMMIT in mass creation of WBS Elements

Hi,
I am facing a issue with BAPI_PS_PRECOMMIT.
we have the following WBS Hierarchy:
S - Proj, (level1)
S-XXX WBS Element (level2)
S-XXX-001 WBS Element (level3)
I have created a program for mass creation of WBS elements creation
which uses the following BAPI's
BAPI_PS_INITIALIZATION
BAPI_BUS2054_CREATE_MULTI
BAPI_PS_PRECOMMIT
BAPI_TRANSACTION_COMMIT
The proj: 'S' and the level2 WBS element: 'S-XXX' already exist in the system.
When I run the program for delta load, so as to create the following level3 WBS elements:
S-XXX-001
S-XXX-002
S-XXX-003
The system is throwing the following errors at the BAPI_PS_PRECOMMIT:
1. Final Check of the project definition and WBS elements: Error
2. Validation unsuccessful
Pls help me on this.
Thanks,
Deepak

Check the WBS elements doesn't exist already in your system.
Here is what I coded some days back for deletion of Network Activities, most of the things are same.
You are doing for WBS element.
* Call to initialization BAPI Before Delete
      CALL FUNCTION 'BAPI_PS_INITIALIZATION'.
* Call to Network Activity Deletion BAPI
      CALL FUNCTION 'BAPI_BUS2002_ACT_DELETE_MULTI'
        EXPORTING
          i_number           = t_bapi_activity-network
        TABLES
          it_delete_activity = l_t_del_vornr
          et_return = l_t_bapiret2.
      DELETE l_t_bapiret2 WHERE type <> 'E'.
      READ TABLE l_t_bapiret2 INDEX 1.
      IF sy-subrc EQ 0.                                      "If error in Deletion
        MOVE: f_idoc_contrl-docnum TO t_idoc_status-docnum,
              l_t_bapiret2-type TO t_idoc_status-msgty,
              'CNIF_PI' TO t_idoc_status-msgid,
              l_t_bapiret2-number TO t_idoc_status-msgno,
              l_t_bapiret2-message TO t_idoc_status-msgv1.
              MOVE c_idoc_status_error TO t_idoc_status-status.
              APPEND t_idoc_status.
              ROLLBACK WORK.
              EXIT.
      ELSE.                                                  "If Delete is successful COMMIT
* Call to PreCOMMIT BAPI
        CALL FUNCTION 'BAPI_PS_PRECOMMIT'
         TABLES
           ET_RETURN       = l_t_bapiret3.
* Call COMMIT BAPI
*        CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'.
      ENDIF.
The other solution is use BAPI_PROJECT_MAINTAIN.

While automatic PO creation from GR conditions to be fetched from condition

Hi SAP Gurus, i have a requirement where in I want PO to be automatically created while doing GR.All other settings I have done. Now my requirement is tat say freight conditon FRC1 should be picked up from condition record.I already have condition record maintained.please let me know if this is possible or is it like that for automatic PO creation from GR info record is mandatory.Please let me know.Thanks

Hi,
Condition record will not help for the automatic PO creation from GR. Use Info record and maintain your conditions like discount, freight,packng and forwarding etc.....

Automatic PO creation from Imported Approved Requisition

Hi,
Is there any setup to allow automatic PO creation from Imported Approved Requisition.
1. Run Requisition Import to import approved Requisition with no workflow fired.
2. Can we kick off automatic PO creation workflow without kicking off Requisition approval workflow?
Any suggestion will be helpful.

Hi,
pl.review the MOS doc.
How to Create and Approve a Standard PO Automatically From an Approved Requisition Sourced to Standard Quotations [ID 308470.1]
HTH
Sanjay

Fields copied to AUC from WBS Element (when WBS Element is released)

Hi,
I would like to know what are the fields that are copied to AUC from WBS element (when WBS Element is released).
Regards,
Vivian

Hi Vivian,
menu path: Asset Accounting / Valuation / Determine Depreciation Areas in the Asset Class
Select there your asset under construction asset class.
Here you can fill in default values. (when you click on the fields you get more fields)
When you want to fill in other fields you can use a substitution ( Asset Accounting / Master Data / Define Substitution)
In our case, i think standard
The field description (WBS)
Req cost center (WBS)
Plant (WBS)
BA (WBS)

Commitment not debited from WBS Element

Hi NitinP
I have done as suggested by you (CJEN & RKANBU01) & gone through other links also. My OKKP settings are CommitMgt Active for project and Comp active)
I am creating a PR (ME51N) with Acc.***.'Q'.
My WBS status is REL BUDG AUC AVAC.
My PR is getting created but no Commitment is debited from WBS Element. No entry is updated in table RPSCO.
FM is not activated in our organization. WBS is budgeted through IM Program.
Please suggest how to get the commitment checked.
Thanks and Regards
Pankaj Johri

please check whether cost element is maintained for the G/L used in PR. If not create cost element and then try with new PR.

BAPI for Production order creation against wbs element

dear all,
I am using BAPI (BAPI_PRODORD_CREATE) for Production order creation against wbs element.I am putting following input paramters in this
material no,
order type
plant
qty
basic start dt & end dt
wbs
But during GRN it is not taking the account assignment as project stock i.e. its picking movement type 101 but it should be 101Q.
For this what changes are required.
regards
ravi arora

Hi,
2 options i can think of:
1. Create a BDC program by recording co10
2. Create a planned order with order type PR using BAPI_PLANNEDORDER_CREATE, specify the WBS element & other details. Now use BAPI_PRODORD_CREATE_FROM_PLORD to create a production order with reference to the planned order created earlier.
I believe option 2 should meet your need. Check & revert.
Regards,
Vivek

How to do budgeting at activity level and WBS element level in project syst

Dear GURU's,
Can any one please suggest me how to do budgeting at activity level and WBS element level in project systems, friends please I required set by step process.
I need how to do this configuration to map this scenario.
Regards,
Bhanu

Hi Bhanu,
Use this link :
http://help.sap.com/saphelp_45b/helpdata/en/86/98853478616434e10000009b38f83b/frameset.htm
after page opens , click on BUDGET MANAGEMENT , There you will find each and every step you want .
Thanks ,
Dhruv Kumar Malhotra

1 project definition with several wbs elements or several project definitin

Hello
I need projects as account assignment elements in CO (when entering vendor invoices for costs). Should I have 1 project definition with all projects /wbs elements underneath, or should I have 1 project definition uniquely defined for each project/wbs element? Some projects are not settled to assets und construction, some projects are settled to assets und construction.
kind regards
Arjan

Arjan
I don't think you can have Projects as account assignment objects. You can have WBS element as account assignment object.
One alternative I can suggest, if you want to see project costs at higher level instead of breaking down the project into many WBS elements. Create a project with one WBS element only and use that WBS element as account assignment object.
It is only possible to have a project with one or more WBS elements. I don't think you can define projects within projects.
letus put it this way assume WBS elements are projects within a project. But make sure all the WBS elements are related to one project
Hope you are clear now.
Thanks
Prasad

Report to get WBS elements based on Project Type

Dear Experts,
Is there any report exists in Project Systems to get WBS elements based on Project Types.
This we can check in the table PRPS-PRART.
But i need to know the availability of T Code.
Thanks in advance.
Regards,
Srinivasareddy Y

Hi,
If its a one time requirement using CN43N might help in meeting the requirement. However, first it has to be executed for a certain range of projects and then the layout will have to be changed accordingly. Instead of doing this if a custom report is developed with the input parameter as "Project Type" it would make it much more easier. You can even have the F4 search option for the input parameter. Doing this will help if the report is going to be used frequently in the future.
Take your call and proceed accordingly.
Regards,
Gokul

How to Find PS GUID with WBS Element (POSID) or Project Definition (PSPID)?

Hi all,
I am creating the custom Extractor similar to 0CO_OM_WBS_1 (WBS elements: Costs) to load into 0PS_C041 (Project System - Controlling (New)). I have the WBS Element (POSID) & Project Definition (PSPID) and I how can I find the GUID (UUID in X form Binary) so that I could map it into 0PSGUID InfoObject in the Transformation. We have WBS Element & Project Definition (PSPID) as Navigation Attributes of 0PSGUID instead of under some Dimension in 0PS_C041 Cube and that's why I am trying to find the GUID with WBS Element (POSID) or Project Definition (PSPID), PLEASE.
Thanks,
Venkat.

Hi Bala
Yes, you have put it rather correctly.
We use WBS elements for booking and posting time (client requirement). So what I am looking for is WBS Elements with the system status TERL (Time and Expense Released).
I talked of the deletion flag also, because a WBS element flagged for deletion can't be used. It's one of the criteria to screen the WBS elements.
I hope it's clearer now.
Vinitha.

Creation of WBS Element Hierarchy

Hi Friends,
I have input file like the below(1 Project definition and n WBS elements)
Project Definition     WBS Element
HE-000200
                     HE-000200.01
                     HE-000200.01.00001
                     HE-000200.01.00002
                     HE-000200.02
                     HE-000200.02.00001
                     HE-000200.02.00002
                     HE-000200.03
                     HE-000200.03.00001
                     HE-000200.03.00002
                     HE-000200.04
                     HE-000200.04.00001
                     HE-000200.04.00002
I created Project Definition HE-000200 by using BAPI_BUS2001_create.
Now I want to create above WBS elements hierarchy for the above project.
I am using the BAPI_BUS2054_create_multi.
is it possitble to create wbs elemnents like the baove hierarchy by using BAPI_BUS2054_create_multi? if yes send me the code , it will help to me.
!!!!! IT is very urgent.
Waiting for your inputs
Regards,

Hi Raju,
See this .,.,this might help u.,.,
*& Include ZBAPIWBS
*& Report Z_BAPI_CJ20N
REPORT Z_BAPI_CJ20N.
INCLUDE ZBAPICJ20NTOP.
INCLUDE ZBAPICJ20NFILEUP.
INCLUDE ZBAPICJ20NLOGIC.
*& Include ZBAPICJ20NTOP
DATA: BEGIN OF ITMAIN OCCURS 0,
PROJECT_DEFINITION TYPE PS_PSPID,
DESCRIPTION TYPE PS_POST1,
PROJECT_PROFILE TYPE PROFIDPROJ,
BUS_AREA TYPE GSBER,
WBS_ELEMENT TYPE PS_POSID,
WBS_DESCRIPTION TYPE PS_POST1,
END OF ITMAIN,WA_MAIN LIKE LINE OF ITMAIN,ITWBS LIKE STANDARD
TABLE OF ITMAIN WITH HEADER LINE, ITMAIN2 LIKE STANDARD TABLE OF
ITMAIN.
DATA: ITPRJDEF TYPE STANDARD TABLE OF BAPI_PROJECT_DEFINITION WITH
HEADER LINE,WA_PRJDEF LIKE LINE OF ITPRJDEF.
DATA: ITPRJDEFUP TYPE STANDARD TABLE OF BAPI_PROJECT_DEFINITION_UP WITH
HEADER LINE, WA_PRJDEFUP LIKE LINE OF ITPRJDEFUP.
DATA: ITMETPRJ TYPE STANDARD TABLE OF BAPI_METHOD_PROJECT,
WA_METPRJ LIKE LINE OF ITMETPRJ.
DATA: RETURN TYPE BAPIRETURN1,MSG TYPE STANDARD TABLE OF
BAPI_METH_MESSAGE WITH HEADER LINE.
DATA: LINES TYPE I,REFNO TYPE I VALUE 0.
DESCRIBE TABLE ITMAIN LINES LINES.
DATA: METTYPE TYPE STRING VALUE 'Create'.
DATA: WA_DUPLI LIKE LINE OF ITMAIN.
WA_DUPLI-PROJECT_DEFINITION = 'JB'.
DATA: SPLIT1(50) TYPE C.
DATA: PREVWBS TYPE PS_POSID VALUE ' ',
LEFTWBS TYPE PS_POSID VALUE ' '.
DATA: POS TYPE I VALUE 1.
DATA: OFF TYPE I VALUE 0,MODE TYPE I,INDEX1 TYPE I VALUE 0,
INDEX2 TYPE I VALUE 0,INDEX3 TYPE I VALUE 0,
INDEX4 TYPE I VALUE 0,INDEX5 TYPE I VALUE 0,
POS2 TYPE I VALUE 0,FLAG TYPE I VALUE 0.
DATA: ITBUS TYPE STANDARD TABLE OF BAPI_BUS2054_NEW,
WA_BUS LIKE LINE OF ITBUS, RET TYPE STANDARD TABLE OF BAPIRET2,
WA_RET LIKE LINE OF RET, ITBUS2 LIKE STANDARD TABLE OF BAPI_BUS2054_NEW,
WA_BUS2 LIKE LINE OF ITBUS, WA_BUS3 LIKE LINE OF ITBUS.
DATA: BAPIRET TYPE BAPIRETURN1,
PROJEX TYPE BAPI_PROJECT_DEFINITION_EX.
*& Include ZBAPICJ20NFILEUP
CALL FUNCTION 'UPLOAD'
EXPORTING
FILENAME = ' '
FILETYPE = 'DAT'
TABLES
DATA_TAB = ITMAIN .
*& Include ZBAPICJ20NLOGIC
SORT ITMAIN BY PROJECT_DEFINITION WBS_ELEMENT.
LOOP AT ITMAIN INTO WA_MAIN.
IF WA_DUPLI-PROJECT_DEFINITION <> WA_MAIN-PROJECT_DEFINITION.
WA_PRJDEF-PROJECT_DEFINITION = WA_MAIN-PROJECT_DEFINITION.
WA_PRJDEF-DESCRIPTION = WA_MAIN-DESCRIPTION.
WA_PRJDEF-PROJECT_PROFILE = WA_MAIN-PROJECT_PROFILE.
WA_PRJDEF-BUS_AREA = WA_MAIN-BUS_AREA.
WA_PRJDEFUP-PROJECT_DEFINITION = 'X'.
WA_PRJDEFUP-DESCRIPTION = 'X'.
WA_PRJDEFUP-PROJECT_PROFILE = 'X'.
WA_PRJDEFUP-BUS_AREA = 'X'.
WA_METPRJ-REFNUMBER = REFNO + 1 .
WA_METPRJ-OBJECTTYPE = 'ProjectDefinition'.
WA_METPRJ-METHOD = METTYPE.
WA_METPRJ-OBJECTKEY = WA_MAIN-PROJECT_DEFINITION.
APPEND WA_METPRJ TO ITMETPRJ.
WA_METPRJ-REFNUMBER = ''.
WA_METPRJ-OBJECTTYPE = ''.
WA_METPRJ-METHOD = 'Save'.
WA_METPRJ-OBJECTKEY = ''.
APPEND WA_METPRJ TO ITMETPRJ.
CALL FUNCTION 'BAPI_PROJECT_MAINTAIN'
EXPORTING
I_PROJECT_DEFINITION = WA_PRJDEF
I_PROJECT_DEFINITION_UPD = WA_PRJDEFUP
IMPORTING
RETURN = RETURN
TABLES
I_METHOD_PROJECT = ITMETPRJ
E_MESSAGE_TABLE = MSG.
IF SY-SUBRC = 0.
FLAG = 1.
ENDIF.
WA_DUPLI-PROJECT_DEFINITION = WA_MAIN-PROJECT_DEFINITION.
COMMIT WORK.
DELETE ITMETPRJ FROM 1 TO 2.
INCLUDE ZBAPIWBS_ALL.
ENDIF.
ENDLOOP.
*& Include ZBAPIWBS_ALL
LOOP AT ITMAIN INTO WA_MAIN WHERE PROJECT_DEFINITION = WA_DUPLI-PROJECT_DEFINITION.
APPEND WA_MAIN TO ITWBS.
ENDLOOP.
*Sort the table
LOOP AT ITWBS INTO WA_MAIN.
SPLIT1 = WA_MAIN-WBS_ELEMENT.
POS = 0.
LOOP AT ITWBS WHERE WBS_ELEMENT <> SPLIT1.
IF STRLEN( ITWBS-WBS_ELEMENT ) = STRLEN( SPLIT1 ).
IF POS = 0.
APPEND WA_MAIN TO ITMAIN2.
ENDIF.
APPEND ITWBS TO ITMAIN2.
DELETE ITWBS WHERE WBS_ELEMENT EQ ITWBS-WBS_ELEMENT.
POS = 1.
ELSE.
IF POS = 0.
APPEND WA_MAIN TO ITMAIN2.
DELETE ITWBS WHERE WBS_ELEMENT EQ WA_MAIN.
ENDIF.
POS = 1.
ENDIF.
ENDLOOP.
INDEX1 = INDEX1 + 1.
ENDLOOP.
*Define UP element
LOOP AT ITMAIN2 INTO WA_MAIN.
WA_BUS-WBS_ELEMENT = WA_MAIN-WBS_ELEMENT.
WA_BUS-DESCRIPTION = WA_MAIN-WBS_DESCRIPTION.
WA_BUS-WBS_UP = ''.
WA_BUS-WBS_LEFT = ''.
SPLIT1 = WA_MAIN-WBS_ELEMENT.
LOOP AT ITMAIN2 INTO WA_MAIN WHERE WBS_ELEMENT <> SPLIT1.
IF STRLEN( WA_MAIN-WBS_ELEMENT ) < STRLEN( SPLIT1 ) .
FIND WA_MAIN-WBS_ELEMENT IN SPLIT1.
IF SY-SUBRC = 0.
WA_BUS-WBS_UP = WA_MAIN-WBS_ELEMENT.
PREVWBS = WA_MAIN-WBS_ELEMENT.
ENDIF.
ENDIF.
ENDLOOP.
APPEND WA_BUS TO ITBUS.
INDEX2 = INDEX2 + 1.
ENDLOOP.
PREVWBS = ''.
LEFTWBS = ''.
Define LEFT ELEMENT.
LOOP AT ITMAIN2 INTO WA_MAIN.
POS = 0.
SPLIT1 = WA_MAIN-WBS_ELEMENT.
READ TABLE ITBUS INTO WA_BUS2 WITH KEY WBS_ELEMENT = WA_MAIN-WBS_ELEMENT.
WA_BUS-WBS_ELEMENT = SPLIT1.
WA_BUS-DESCRIPTION = WA_MAIN-WBS_DESCRIPTION.
WA_BUS-WBS_UP = WA_BUS2-WBS_UP.
OFF = SY-TABIX.
LOOP AT ITMAIN2 INTO WA_MAIN WHERE WBS_ELEMENT <> SPLIT1.
READ TABLE ITBUS INTO WA_BUS3 WITH KEY WBS_ELEMENT = WA_MAIN-WBS_ELEMENT.
IF STRLEN( WA_BUS2-WBS_ELEMENT ) = STRLEN( WA_BUS3-WBS_ELEMENT ) AND
WA_BUS2-WBS_UP = WA_BUS3-WBS_UP AND POS = 0.
IF STRLEN( LEFTWBS ) <> STRLEN( SPLIT1 ).
LEFTWBS = ''.
ENDIF.
IF STRLEN( LEFTWBS ) = STRLEN( SPLIT1 ).
FIND WA_BUS2-WBS_UP IN LEFTWBS.
IF SY-SUBRC <> 0.
LEFTWBS = ''.
ENDIF.
ENDIF.
WA_BUS-WBS_LEFT = LEFTWBS.
LEFTWBS = SPLIT1.
POS = 1.
MODIFY ITBUS INDEX OFF FROM WA_BUS.
ENDIF.
ENDLOOP.
ENDLOOP.
WA_BUS-WBS_ELEMENT = ''.
APPEND WA_BUS TO ITBUS.
Store WBS ELEMENTS.
LOOP AT ITBUS INTO WA_BUS.
SPLIT1 = WA_BUS-WBS_ELEMENT.
APPEND WA_BUS TO ITBUS2.
INDEX3 = 1.
POS = 0.
LOOP AT ITBUS INTO WA_BUS WHERE WBS_ELEMENT <> SPLIT1.
IF STRLEN( WA_BUS-WBS_ELEMENT ) <> STRLEN( SPLIT1 ) AND POS = 0.
POS = 1.
INDEX4 = INDEX3.
CALL FUNCTION 'BAPI_PS_INITIALIZATION' .
CALL FUNCTION 'BAPI_BUS2054_CREATE_MULTI'
EXPORTING
I_PROJECT_DEFINITION = WA_DUPLI-PROJECT_DEFINITION
TABLES
IT_WBS_ELEMENT = ITBUS2
ET_RETURN = RET .
CALL FUNCTION 'BAPI_PS_PRECOMMIT'
TABLES
ET_RETURN = RET.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
EXPORTING
WAIT = 'X'
IMPORTING
RETURN = WA_RET.
ENDIF.
APPEND WA_BUS TO ITBUS2.
INDEX3 = INDEX3 + 1.
ENDLOOP.
DELETE ITBUS2 FROM 1 TO INDEX3.
DELETE ITBUS FROM 1 TO INDEX4.
ENDLOOP.
DELETE ITWBS FROM 1 TO INDEX1.
CLEAR ITWBS.
DELETE ITMAIN2 FROM 1 TO INDEX2.
*At the end of all projects' processing
IF FLAG = 1.
CALL FUNCTION 'POPUP_FOR_INTERACTION'
EXPORTING
HEADLINE = 'PS Project & WBS Creation'
TEXT1 = 'All the Projects have been created.Please check......'
TICON = 'I'
BUTTON_1 = 'OK'.
ELSE.
CALL FUNCTION 'POPUP_FOR_INTERACTION'
EXPORTING
HEADLINE = 'Deb Program'
TEXT1 = 'No Projects were created...'
TICON = 'I'
BUTTON_1 = 'CANCEL'
ENDIF.
Regards
Deb

Automatic PO creation from PR for non materials

A requirement has recently been raised where the business wants to introduce the use of purchase requisitions and once the purchase requisiiton has been released (approved) a purchase order be automatically created from the purchase requisition. However the business do not use or maintain material records, purchasing info records or source lists. If the the standard automatic purchase order from purchase requisition is used (ME59N) these items are required. In entereing the purchase requisition it is expected that the 'Desired Vendor' will be entered. Has anyone had a similar scenario where the automation of purchase order creation is required? Any assistance is appreciated.
Thanks

Hi,
For no material, only for SERVICE procurement , the Service auto- PO created by activating Automatic Purchase order creation for Service requisitions in t.code: ML91. Create info record based on Material Group. For Automatic PO , info record is mandatory. For more please read note 635511
Regards,
Biju K

Automatically PO creation from WBS element in a project

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