Avoid Multiple Printing of invoices , delivery notes tec...

Dear Friends,
In SAP , how to avoid printing multiple times i.e. once the delivery note is printed by some user ,then particular it should not be printed again. each note should print once once for every transaction from sales to delivery.
this is happening with display transaction codes i.e. VL03N, VA03,ME23 ETC..
THANKS & REGARDS,
KAT

From the basis perspective the note 119147 - Spool: Authorizations detials contol access to the spooler within SAP.
Regards.

Similar Messages

SD Billing - Avoid Cancellation Creation if Invoice has not been posted yet

Dear all,
I have noticed this problem in my company system.
Problem descripion:
- you creates an invoice and the system doesn't post it for any reason
- then you create the cancel of the invoice, BEFORE forcing the posting of the invoice
--> user creates Cancel, Cancel is not posted as well.
--> from now it is impossible to post both invoices: if you try to post the Invoice after the cancel creation, the VF02 recongnise that a CANCEL exists and do not allow for the posting
--> standard VFX3 doesn't signal this kind of not posted documents situation.
Ok, The right procedure for thes user should be: create invoice, if not posted then try to understand why not posted, and not CANCEL it.
But in this case VFK3 was not able to detect the invoice was not posted: it was not in the list.
So the 2 ways must be:
1) one possibility could be undestand in VFX3 could be enhanced: I checked in OSS but I didn't find anything.
2) other possibility: add a further check in interface between SD and FI in order to check if original invoice is not posted to FI and in this case block the cancel creation, as instead standard SAP does.
Could you please give me an idea on how it would be better proceed?
Thank You very much.
Raffaella

Dear,
thank you for your feedback.
in VOFA the flag is not ticked.
The problem was that In VFX3 no data were found for the specified document (with all "Inclomplete Due To" check box flagged), even if invoice and relative cancel were already created, but not posted.
When we tryied to to post them, via VF02 for example, the system didn't warned anything specific and, doing the posting via debug, we discovered that the posting was stopped because VBRK-RFBSK = E = "Billing Document Cancelled".
So, forcing via debug that value = ' ', because of the urgency of Finance Office, we could invoice it and then do the same for its cancel.
So at the moment it is not possible for me to reproduce the error in the system.
The only workaround I can imagine, is to find a way to avoid cancel creation if invoice is not posted yet.
Do you think this is feasible way?
Thank You veyr much for your suggestions.
KR
Raffaella
Edited by: Raffaella Sacchetto on Nov 29, 2010 3:43 PM

How to pop up error message when printing invoice / delivery note

i have a problem that when I'm going to print the invoice (VF03), i have to check the field displayed e.g. port of loading, final destination should not be empty.If both are empty, when user is ready to print, then alert message is displayed (e.g. Please return to the invoice to fill in the port of loading / final destination) and is not allowed to print it out
i'm using Zxxxxx program (including the subroutine) and SAPScript form Zxxxxxx ,in the form, i use "PERFORM XXX IN PROGRAM ZXXXX" to call the parameter,so how can I do the alert message and stop the printing process and Do i write a checking subroutine in the program and perform that subroutine , so that when that required fields are empty, then show alert when printing?
PLs advise

Hi Sky,
i wont suggest you to give a pop up as if you try and execute the invoice in background it would cause termination.
Standard way of doing it is by updating nast entries. You can refer below mentioned pseudo code. You can also refer to any standard driver program & form attached to a output type for more code.
The below code would show your output condition in error status if your condition fails.
**Do you validations in the print program and check for return code.
IF SY-SUBRC NE 0.
    PERFORM PROTOCOL_UPDATE.
    RETCODE = 1.
    EXIT.
ENDIF.
      FORM PROTOCOL_UPDATE                                          *
      The messages are collected for the processing protocol.       *
FORM PROTOCOL_UPDATE.
CALL FUNCTION 'NAST_PROTOCOL_UPDATE'
       EXPORTING
            MSG_ARBGB = SYST-MSGID
            MSG_NR    = SYST-MSGNO
            MSG_TY    = SYST-MSGTY
            MSG_V1    = SYST-MSGV1
            MSG_V2    = SYST-MSGV2
            MSG_V3    = SYST-MSGV3
            MSG_V4    = SYST-MSGV4
       EXCEPTIONS
            OTHERS    = 1.
ENDFORM.
Hope this Helps you.
Sumit

Print Settings - AR Delivery Note

Hi Experts,
I have a problem with AR Delivery Notes printing automatically when added even when the option under Document/Print settings to print when adding is de-selected for this document.
Is there any other setting I should look at? This is in SBP 2005A SP01 PL10
Regards,
Lebo

Hi,
When i go into Admin - System Intitialisation - Print preferences, I have de-selected everything, so 'When Adding Document' - pring Delivery is not selected. But it still prints out 3 copies of the Delivery document.
Are there any other print settings for documents besides this?

Flag multiple shipments attached to delivery note

Hello,
I am new to ABAP and would like help in incorporating the logic for the Update rule. Thank you for hearing me out. The functional requirement is that the quantity is counted multiple times when a destination 'X' is involved in the shipping process. When two or more shipment numbers with a shipment type - AAA are attached to a delivery note, a new field needs to be populated for ‘Y’ . The data loads from DSO to Infocube and I need to add a new field/Infoobject in the Infocube and populate the field based on the Update rule logic. Can anyone please help me with the ABAP routine to be included in the Update routine for this?
Thank you

When two or more shipment numbers with a shipment type - AAA are attached to a delivery note
Functionally what we can do is for a shipment document, we attach multiple deliveries. This being the case, what you had explained is vice versa. Hence, can you let me list out the sequence of transaction codes being executed in the above business process since being a functional guy, I would be interested to know this.
G. Lakshmipathi

Quality Certificate Issue with multiple batchs with same delivery note

Hi,
Hi,
My Company Business Process:
Quality certificates are generated prior to the good receipt through IDOC process.
When we receive the goods, GR should look for existing quality certificates and trasnfer the inspection results to inspection lot.
When we are trying to receive for single batch & delivery note, It is looking for existing quality certificates. There is no problem in this senario.
But when we receive the multiple batchs with the same delivery note, system is generating new quality certificates. It is not looking for existing QC which got generated through IDOC process. This is the actual proble.
Note: I am not sure is standard SAP does not supprot to receive the multiple batchs with the same delivery note or not at the time of GR. Please advise me.
Thanks,
Suman

In data origin in certificate profile SAP supports " mix the origins within a characteristic. For example, the results data can originate from an inspection and the specification data can originate from batch determination."
Now here question arises Is batch determination of one batch or multiple bacthes took place against a single delivery note.
As per my understnading it should be one batch with is supported in std SAP.

Avoid duplicate printing in Invoice

Dear ABAPer's,
I need to control Invoice printing like first time taking the Invoice print i has to print Original and next time while taking the print out it have to disply duplicate....Not like copy window concept...
<Priority normalized by moderator>
Thank Team...
Ramesh
Edited by: Vinod Kumar on Aug 30, 2011 1:33 PM

Hello,
Please use below code.
This will help you to identify original or copy of an invoice.
**-->Check if original or copy
SELECT vstat INTO TABLE t_vstat FROM nast
WHERE kappl = nast-kappl
AND   objky = nast-objky
AND   kschl = nast-kschl
AND   spras = nast-spras
AND   parnr = nast-parnr
AND   parvw = nast-parvw
AND   nacha BETWEEN '1' AND '4'
AND   vstat = '1'.
IF sy-subrc EQ 0.
    w_repeat = c_copy.
ELSE.
    w_repeat = c_original.
ENDIF.

Auto print invoice with delivery notes

I am trying to find a way when we print invoices to have it print the matching delivery note as well. Currently as you are aware you have to do the process in a separate manner which is not satisfactory for us.
Thank you in advance,
Chad

hello,
at present,it is not possible to create print flows such printing the delivery note with the invoice etc when you using the internal layout edtitor PLD. As a workaround you could use the Document Printing Option(Sales -A/R / Document Printing) to print a Selection of Documents.

Document Printing - Delivery Note and Packaging

Hi Experts,
When I print my Delivery Notes through Document Printing my Packaging Document prints off automatically. Please can you tell me if it's possible to switch this off so when I print my Delivery Notes through Document Printing only my Delivery Note prints off without the Packaging Note also printing.
Many thanks for any help,
Caroline

Hi Gordon,
Thanks for your reply.
The options I can see on my Document Printing are:
Document Type - I've selected 'Deliveries'
Series - I'll selected 'All'
When Batch/serial No Exist, Print - no matter what I select here I always get the Packaging Note printed.
Is there anyway to stop the Packaging Note being printed when printing the Delivery Note through Document Printing?
Thanks so much for your help.
Caroline

Multiple printing option of Sales, Delivery and Billing

Hi All,
How to take multiple print of sales, Delivery and Billing from Standard transactions.

Hi
You have to handle in the driver program by writing the function modules
START_FORM....WRITE FORM...END_FORM in the loop of documents
example for sales orders:
Sort ITAB by vbeln.
loop at ITAb.
at new VBELN.
   call function START_FORM....
   endat.
   call function WRITE FORM.
at end of vbeln.
   call function END_FORM..
endat.
endloop.
Reward points if useful
Regards
Anji

Multiple print for pdf form retains the value from previous!

Hello All,
We have developed Adobe Print Forms for our business requirements.
When we try to print these forms from the direct transaction, it prints fine. But when we try to select multiple forms to be printed with one transaction, the pdf form generated has data from all the selection!
Eg: Form printed properly for Delivery Note through transaction VL02N.
The same form when we try to print for multiple deliveries from transaction VL71, i retains the data and prints one huge form having all delivery data!!
Please help us out in this issue and let us know what is tha we are missing in this process!
Thanks a lot for your time and help.
Gaurav

Hi ,
i think that the problems comes form the data you give to the form, do you make a refresh of internal table before populated them ...
regards

For several deliveries one delivery note

Hello,
we are using a transport order to collect several deliveries for one customer. Only one customer.
Is there an easy way to create a delivery note out of the transport order with all items of all deliveries.
Best Regards...
Edited by: Tobias Haungs on Apr 1, 2009 9:55 AM

I believe this very much possible in printing outputs for delivery notes.
Consult & confirm with ABAP resource on SmartForm in your team.
They would be in better position to guide you.
Regards
JP

How to avoid multiple votings?

Hello All. How can I avoid, that there are multiple votings from one person?

I think there is no option to avoid multiple votings. Adobe has not implemented this funktion.
Formstack is as alternative to Formcentral. The Fieldoption there is called - Unique.
Unique allows you to restrict submissions of the same value in this field. For example, you can allow only one submission for a particular email address or physical address.
That is the option i was looking too.
Formcentral is useless for me in this way.

One delivery note per

Hi all,
I have a requirement.User wants to combine several orders in one delivery as usual, but while printing the delivery note, he wants to see every order in a separate page.Is it possible to do it?
Regards
Mano

I believe this very much possible in printing outputs for delivery notes.
Consult & confirm with ABAP resource on SmartForm in your team.
They would be in better position to guide you.
Regards
JP

Printing delivery note output to multiple printers...

Hai team, we have a custom delivery note output which is called commercial invoice. This output is defined thru transactions VV21 & VP01shp. The output device is defaulted within these transactions. However, there's a request to send the printing immediately to multiple printers. Does anyone know how we can set so that the output gets printed immediately to multiple printers since the configs mentioned above only allow us 1 entry in the output device field?

Hi
when you are maintaining the output master, maintain the same document type for different partner functions and for each partner function, you can give a different printer in the communication screen. By this , you can trigger the print out in multiple printers for any document.
Reward points if it helps.
HI ANANDAN,
I TRIED IT, IT IS NOT WORKING, AS THE DOCUMENT TYPE IS UNIQUE IN OUTPUT MASTER. APOLOGISE FOR GIVING AN INCORRECT SOLUTION.
Message was edited by:
iimnava

Avoid Multiple Printing of invoices , delivery notes tec...

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