Balance sheet account postings to Internal order

Hi All,
I have a situation in which I have to make a prepaid expense from a BS account but want to assign it to an internal order so that when this expense actually occur, I can use this internal order report for all the prepayment made against that expense. I can create a cost element for this BS account but this is not a good practice. Do you guys have any other idea that I can implement here which is good practice and also solve the problem.
Thanks
MKR

Hi
SAP Best practises is not to assign Internal Order to a Balance Sheet GL Account.
In the Standard SAP, you might get an error if you assign an order to a Balance sheet account, but you have an option to change the error message from error to warning.
You might have to change the field status group assign to the balance sheet gl account to make the Order as Optional Entry.
Regards,
Suraj

Similar Messages

Purchase order using balance sheet accounts

Hi there,
We have a need to create purchase orders using balance sheet accounts instead of expense or cost of sales accounts. Any pointers will be greatly appreciated.
Thanks in advance

Hi Raymond
Not realy clear which scenario u r trying to address here. But you can post the Goods receipt to a balance sheet account. U can ideally create a separate valuation class and use the same for account determination. The materials for which you are making the PO have to be asigned to that particular valuation class. The rest of the configurations will remain as they are. But in the transaction key you will include the new valuation class and assign it to balance sheet account.

Post balance sheet account to profit center accouting

Hi.experts.
I want to post some blance sheet accounts to profit center accounting,these account include material stock,wip. what should I do?
thanks in advance.
Fannt

Hello
Balance sheet items can be transferred periodically or online in realtime
You can transfer the following balance sheet items to Profit Center Accounting in the standard SAP system at end of period:
    Payables and receivables
   Material stocks
   Assets
   Work in process
This can be done in period closing activities for AR/AP
The assignment of payables and receivables to various profit centers is basically derived from the offsetting entry line of the FI document to which they belong. It is not possible to make structural changes to them within Profit Center Accounting. If, for example, you assign a new profit center to a material, or change the derivation rules when creating sales orders, these actions do not affect the assignments of documents which have already been posted.
The payables and receivables to be divided are calculated in FI at the end of the period. To do so, call up the SAP Easy Access screen and choose Accounting ® Financial Accounting ® General Ledger ® Periodic Tasks ® Closing ® Regroup ® Debit Balance Sheet Account Subsequently.
Enter the company codes for which you want to perform the calculation. For these company codes, the payables and receivables are divided according to profit center and business area. The results are then saved.
You can now transfer the data to Profit Center Accounting. Do not choose the next menu option Post B/S readjustment n Financial Accounting. Instead, transfer the data in the Profit Center Accounting application menu, under Actual Postings ® Period Closing ® Transfer Payables/Receivables
You obtain a list of all the company codes in the active controlling area. Select the desired company codes and the period and fiscal year which you want to transfer to Profit Center Accounting.
The system then posts the payables and receivables to Profit Center Accounting under the reconciliation accounts of the general ledger. No FI documents are created in the process
You can call up the function for transferring material stocks in Profit Center Accounting Customizing, under Actual Postings ® Transfer Selected Balance Sheet Items ® Set Up Material Stocks.
The selection screen provides you with the choice of all company codes within the active controlling area. Select the period to be transferred. The current period is always based on the status of Materials Management. Normally, the data from the previous period is transferred.
You access the transfer function by choosing the following path from the Customizing menu for Profit Center Accounting: Actual postings ® Transferring selected balance sheet items ® Generate opening balance for work in process.
The selection screen provides you with the choice of all company codes within the active controlling area. You also enter the period and fiscal year.
You generally work with the standard results analysis version 0. Should you wish to use a different results analysis version, note that this must be set up in CO Customizing for updating in Financial Accounting, as the corresponding account determination is required.
The program transfers all changes in work in process within a single period. When running this function for the first time with a given controlling area, please select the field Create opening balance. The system then posts the opening balance to the start period. You can also post the opening balance to period 01 at fiscal year change, so avoiding having to carry the balance forward.
You access the transfer program by selecting Actual postings ® Transferring selected balance sheet items ® Generate opening balance for assets in Customizing for Profit Center Accounting.
The selection screen provides you with the choice of all company codes within the active controlling area. The depreciation area book depreciation per trade law (01) is provided as a default. You also select the posting period and the fiscal year.
You should run the program in the background, as large amounts of data are normally selected. If you select the field Line item, a line item will be created for each asset in Profit Center Accounting. When handling a large volume of data, you should only use this option for test purposes.
The system assigns assets to profit centers indirectly, via assigned internal orders or cost centers (see Assigning Assets). The program transfers the acquisition and product costs, as well as cumulated value adjustments. The accounts used for this transfer are taken from account determination for Asset Accounting.
Note that it is only possible to calculate key figures (such as Return on Investment) in Profit Center Accounting correctly if an indirect statement of assets and depreciations is made in Financial Accounting
Reg
*assign points if useful

Message no FH017 Open item management only allowed for balance sheet accounts

Dear All,
i try to change one Balance Sheet account to P&L Account. However i failed changing the account.
it pops up the error Message no FH017.
For this error, i have already untick the Open Item Management
Can anyone help me on this? Very appreciated on this!
Cheers
Jill

Aslo see help on open Item managed field by pressing f1
Indicator: Open Item Management?
Determines that open items are managed for this account.
Use
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure
Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accountsThese are managed implicitly using the subledger open item function.Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'

Can we create a cost element for a Balance Sheet account?

Hi folks,
Is it possible to create a cost element for a balance sheet account? If yes, what are the scenerios we would need it and how is it done?
thanks in advance

Hello
Please review the below information regarding cost elements category 90 : Financial Accounting Balance Sheet Accounts
Category 90 is automatically assigned when you create cost elements in CO whose   general ledger accounts in FI are asset reconciliation accounts
(special balance sheet accounts), not income statement accounts. You
cannot change this category in CO master data maintenance.
FI does not require CO account assignments to cost elements of
category 90. However, if you enter an account assignment, it is only
recorded statistically for real objects.
Category 90 allows you to check order or project budgets for fixed
asset procurement. To do so, enter the investment order or WBS element
in the corresponding field in the asset master. The Asset Management
component ensures that the order or element automatically appears in
the document when you access the asset procurement.
The R/3 System debits the order/WBS element statistically in the
Controlling component, which you can then monitor with availability
control.
You can treat cost elements of category 90 as activity-independent as
part of cost center planning.
Also see note 75980 for further information. From the note:
The use of cost element category 90 is only provided in the standard
system in the following two cases:
1. As of Release 3.0G, asset acquisitions and down payments which are
      assigned directly to a fixed asset or asset under construction can
      be assigned to an account on internal orders or WBS elements
      statistically. In this manner, for example, an availability check
      can be triggered on the order or the WBS element for asset posting.
2. As of Release 4.0, cost elements of category 90 can also be created
      for material stock accounts to display material make-to-order stocks
      on sales orders or customer projects.
Regards
Javier Reviriego

CO account assignment on a GR/IR Account (Balance sheet Account)

The GR/IR account line item on Goods Receipt(GR) documents picks up the account assignment ( WBS Element, Cost center or an Order) from the Purchase order account assignment.
The GR/IR account is defined as a Balance sheet account. So it is abnormal to pick up a CO account assignment on the GR/IR account line item on a Goods receipt or Invoice document.
I shall appreciate if some expert here lets me know if there is a fix(an OSS note) in order for the GR/IR account NOT to pick up a CO account assignment on the subsequent documents(Goods receipt and Invoice) from the Purchase order.
Thanks in advance.
Vijayanth

Hi Vijaynath,
If you have the modules like CO, PS, FM, IM and activated the above modules, at the time of the GR system compulsarly will ask for account assignment. Because PO might be crated for a project or cost center. In the above 2 cases system will look for account assignment.
I guess system picksup the cost center or WBS against the Raw Material account but not for the GR/IR clearing account. Please check it.
For the raw material and asset accounts you can create statistical cost elements.
Thanks & Regards,
shashi kanth.

Credit Memo all my material items to be directly posted to Balance Sheet account

Hi Experts
My client has a scenario where for certain items they create a credit memo request document and finally a credit memo document from the VKOA system is picking the revenue bearing GL and posting all the line items to that G/L account
Manually my customer is again checking and extracting the p/l and posting to balance sheet account
is there a way where we can directly post these entries to Balance Sheet account
Best Regards
Waseem

Hi Sanil
Thanks for the quick reply, can we assign a balance sheet account directly in VKOA in the G/L account field or do we need to add this in directly in Provision acc field
As suggested by you we already have the access sequence with respect to Order Reason, I am just doubtful wether we can directly give Balance Sheet account in G/L account field
Best Regards
Waseem

Goods receipt(PO) - balance sheet account

Hi,
Can someone explain to me what does posting to balance sheet account upon goods receipt means?
Does balance sheet account = inventory account?
Does this mean that the inventory qty has to be increased after GR?
Thanks

Thanks both of you for the replies.
Can you advise me on how to resolve the below scenarios?
1)Currently, for sales order purchases, we are using acct assign category "sales order" in PO, the stock qty is consumed by the sales order upon goods receipt.
And it will post to COGS & GR/IR acct upon Goods receipt.
If the requirement is to post to balance sheet account upon GR,
-does that mean I have to bring this qty into inventory?
- meaning I should be using another acct assign category in the PO.
2)Another scenario is that they also purchase services for the sales order, and they are handling this purchase using another customized acct assign category in the PO that allows you to post to G/L acct directly without cost center. (no material master entered in the PO)
Upon IV, it will post to COGS and vendor accounts.
If the requirement is to post to balance sheet account upon IV,
- is that possible?
- Does that mean i have to bring this services into inventory as well? does not really make sense..
Hope one of you can clear my doubts on this..

Change GL Account Type from Balance Sheet Account to P&L Statmt Account

Hi Experts's
We have mistakenly defined the GL account as type Balance Sheet Account type and Some postings are done on this GL, we need to change it to P&L Statmt Account, When we do that it's throwing message FH602, as below.
Change balance sheet control in spite of account balance
     Message no. FH602
Diagnosis
     You have changed the G/L account from a "balance sheet account" to a
     "P&L account" or conversely.
     The balance of the account is, however, not zero.
Procedure
     Check your entries.
     If the G/L account was already posted in the previous year, execute the
     balance carryforward again for the current fiscal year. (program
     SAPF011).
Please let me know the procedure to do this change, or do i have to run any report.
Thanks

HI
If you are mid-year please try this:
Balance sheet having 10000 credit balace
try to post like this manually
Balance sheet account dr 10000
to Profit and loss account 10000
now tick the Profit and loss account and reverse the entry
try this in test environment first
Thanks & Regards
Phaneendra

Condition type for fee - no change of moving price or balance sheet account

Hi, hope you can help me.
We need a new condition type for a kind of fee which has to be paid to the vendor and used in the purchase order.
This is a condition type which
- has to be part of the invoice
- has to be posted as a kind of accrual
- must not! change the price of the material or the balance sheet account
If we use freight conditions the moving price is changed.
Because it is dependent on the material (and therefore a condition record works great) we can't or better don't want to use a second position in the purchase order.
Does anybody have a solution for this one?
PC

Thanks for the answer!
This is what I already tried, but it still changes the balance sheet account and the moving average price.
This is what I customized:
Condition ZXYZ
Cond. class A
Calculat.type C
Cond.category B
Item condition yes, delelte, amount/percent and Qte relation yes
Scale base C
Accruals yes
In the Calculation Schema it's defined just before the Actual Price, with Statistical-checkbox marked and Account key ZE1, Account key - accruals / provisions ZE2.
Do you have any idea what I have to change or what else to try?
Thanks a lot!

Balance Sheet Account Balance in COPA Report

Dear Experts,
My Client Requirement in COPA is: Working Capital Value should be viewed in COPA Report. So the value fileld balance is CA-CL. these operation will be done by blance sheet accounts.
So, Is the Balance Account values will flow to COPA?
Please suggest me with detail.
Thanking in advance,
Regards,
Balaji

Dear sir,
I tried with what you said in KA01. But system showing this message...
G/L account 10000000 is a balance sheet account
Message no. KS036
Diagnosis
G/L account 10000000 is defined in FI as a balance sheet account.
System Response
Balance sheet accounts cannot be created as cost elements in cost accounting, except for:
Asset reconciliation accounts
Material stock accounts for valuated sales order stock for sales orders or projects.
Really I appreciate your response...
Please give me the soulution...
Regards,
Balaji

Commitment Item for Balance Sheet accounts

Hi all,
Can someone clearly explain the need to create commitment items for balance sheet accounts? I have searched a lot and have not found a satisfactory explanation. Since balance sheet accts are typically not budgeted, why do they even have to be reflected in FM?
Please explain.
Thanks,
MJ

Hi,
Sometimes, there is a need in budget check, through posting on balance sheet accounts, e.g. stocks, assets, etc. However, in most other cases it's indeed not necessary and the commitment item given should be either dummy one or in special cases, GR/IR, banks, etc., defined specifically for the issue in question.
Keep in mind, that once FM is activated every relevant posting must have FM assignment, including those on balance sheet accounts. That's why, even if you don't want to manage the budget, you have to assign FM objects to these postings.
Regards,
Eli

Closing Balance sheet account problem!!

Hı Friends,
I did some Asset transactions with ASKB and noe I want to close balance sheet accounts but when I run the program F_TR_01 , ;System show me some P&L amounts,too...
How can I do that?
Thank you!

Hi,
I think it is confusing, one side you are talking about ASKB which is nothing but asset periodic posting on the other hand you are talking about Year End postings in GL. both of them are two diffent process, when you do the later certainly it will do P&L Adjustment and Carry Over Balances for Blance Sheet Accounts.
Hope this make sence.
Thanks!!!
Murlidhar Khatri

Balance Sheet Accounts

Hello -
I'm trying to bring two different fiscal year/periods, for BALANCE SHEET GL accounts, into the query results without having each fiscal year period listed-out individually. For example, I want to look at two different periods in order to compare balances from one period to the next. So I enter in period 003/2007 and then 004/2007 for the comparison period. However, because it is a balance sheet account, and in order to get the cumulative balance (not just the movement for a particular month), I have to use the "less than or equal to" restriction on the fiscal year/period objects. But then what happens is my query results have 30 + columns per each fiscal year/period starting in January of 2003. Ultimately, I just want two columns with cumulative totals: one for 004/2007 and one for 003/2007. Does anyone have any experience with this scenario? Any help or suggestions would be greatly appreciated. Thanks!

Hi,
You should work with varexits.User inputs one value for 0FISCPER in a var ZFP, single, mandatory.
then you determine two other variables of type interval for your YTD cumulative BALANCE.
Depending on which fiscal time IObj you have in your IProvider it may get even easier if you have 0FISCYEAR and 0FISCPER3.
Please let me know what IObj do you have available and if you need assistance with the ABAP. With Dsource/content are you using? Sometimes even the cumulative balance is available...
hope this helps...
Olivier.
Message was edited by:
Olivier Cora

Balance Sheet account in a Purchase Requisition

Can I use a Balance Sheet account on a Purchase Requisition? We currently do that and would like to be able to keep doing it. However, no matter what BS account I try to use it says "GL Account XXX cannot be used".
Also/Or what Account Assignment Category should I be using? I'm trying T.

That post is particularly hard to follow. It seems to say you can do it and you can't do it in the same thread.
In the end, I can't get it to work and need to know if it's not possible or if I just need to change some data and/or configuration. If I check the flag "Post Automatic Only" on the GL account, and try to use it on a Requisition, I get the error "No direct postings can be made to GL account xxxxx in Company Code YYY."
If I uncheck the flag "Post Automatic Only" I get the error, "GL Account XXXX cannot be used (please correct)."
These are definitely errors and not warnings. Either way it will not let me do it.
If SAP allows it, then I still need to change something.

Balance sheet account postings to Internal order

Similar Messages

Maybe you are looking for