Bank Clearing Account - Open Item Clearing

Dear Friends,
We have maintained the configuration for importing the electronic bank statement and we have tested and found that the entries are getting posted in the Bank Clearing Account. However, we have encountered a major issue, when we perform the automatic payment run, the value date gets updated in the Assignment Feild, whereas the users want this to be updated with the combination of "Document No. + Value Date".
Secondly, when we import the bank statement, in the multicash format, the posted entries in the Bank Clearing Account have the "Document Header Text" field updated in the Assignment Field coloumn, thus making it difficult to do automatic clearing of open items. In these entries also it is desired that the combination of Document No. relating to the item paid thru payment run plus the Value Date should get update so that the open items in debit and credit can be matched and cleared off automatically.
Your help would be highly appreciated in achiveing these objectives.
Regards

Thanks Murali. Another help needed is how can we change the values in Assignment Feild, which is now getting picked up from the Document Header Text? We need the original Docuemnt No. + Value Date to get populated in the Assignemnt Field in the entries posted while importing the electronic bank statement.
Would appreciate your help.
Regards

Similar Messages

  • Reg:Tcode for G/L Account open item clearing

    hi all
    what is the t code gl account open item clearing.
    regards
    jk rao

    Dear:
    F.13 for automatic open item clearing.
    F-04 for posting with clearing manually.
    F-03 for GL account clearing manually which be in open item managment

  • Clearing of open items from one Bank Account to one or several customer A/C

    The requirement herein is to do the Posting & clearing of open items from one Bank Account to one or several customer Accounts. We will have to use the Standard program RFBIBL00 to achieve this because the program can do the posting and clearing of open items. I know that we will have to use the structures BSELK (Header) & BSELP (item) to get the clearing functionality as well. Now the question is to which field we will map the Bank A/C No. and the Customer Clearing A/C. I need help on mapping the data to correct structure fields. I thought about it and I think the data should be arranged like the following:
    BGR00- Session Header
    BBKPF- Header
    BBSEG- Doc. data (Bank Account BBSEG-BANKN )----Can you confirm ??
    BSELK-AGKON (Customer A/C- open item/ Header )
    BSELP - Line Item
    BSELK-AGKON (Customer A/C- open item/ Header )
    BSELP - Line Item
    BSELK-AGKON (Customer A/C- open item/ Header )
    BSELP - Line Item
    I know that the clearing can happen from one Bank A/C to several customer accounts. I am thinking on building up data in this format & then writing it to a file to sumbit the file data to RFBIBL00. Can anybody help me in building up the data. Kindly provide your helpful insights. I want to be sure if this is correct or not ?? One more question how to fill the BSELP structure ??

    Solved Through forum

  • F-03 Clearing of GL Accounts open items

    Hi SAP Gurus,
    We are doing f-03 <Clearing of GL accounts open items>  There are about 50,000 plus open items that needs to be cleared.  In order to clear each item,  i guess you need to double click each...but it consist of 50,000 plus.
    I there any other way instead of double clicking the items specially if it consist of thousand of items?
    Please help.
    Moderator: use T-code F.13 and avoid asking basic questions

    Hi,
    My user is clearing the bank gl account after uloading the statements thru MT940.
    But when we clear the account by putting the clearing date 30.09.2007 the system should clear the document by defining the date 30.09.2007 But system is showing the clearing date as 01.10.2007 in that particular gl acct.
    What can be the issue for this?
    regards
    M

  • Charge off difference whening clearing customer open item with bank receipt

    Hi,
    Our company users will use F-32 to clear customer open item with bank receipt, sometimes, our invoice is 100 RMB issue to customer, the customer finally pay 99.98, then in F-32, we use charge off difference to post 0.02 difference to a account.
    The user then want to control this, saying for example, if the customer pay only 90, whening using charge off differnce, the system will pop up a error message.
    Can this be done in SAP, or we need to use user exit, then which user exit?
    Thanks.

    Dear,
    This is done through customer tolerance group using transaction OBA3. Here enter the maximum amount in Loss under the Permitted Payment Differences. you are able to hold tolerance for customer clearing.
    Is this what you wanted?
    Regards,
    Chintan Joshi.

  • Cannot Clear G/L Account Open Items (F-03)

    Hi Expert,
    During perform Clear G/L Account Open Items (F-03), there is error message "There are no open items managed in account 2309001".  Checked the G/L at FS00 - Control data tab (Open item management) is not ticked.  Only line item display was ticked.
    This G/L under Account group = General A/L Accounts, Field status group = ZB50 (Balance Sheet-others).
    When we run the FBL3N to check the open item for this G/L, found that the G/L still have 2 lines item is open, the rest of items had been cleared.  How can we perform clearing for the entire open line item in this G/L ?
    thanks.
    rgds,
    tee

    Hi Expert,
    The problem now is why only 2 items cannot be clear,
    but the rest of items can be clear, some more all of these items is refer to same document type (SA & KR).
    I'm trying to ticked the check box as Open item management, but system prompt out msg "Open item management is not defined for reconciliation accounts"  What does it means ?
    thanks.
    rgsd,
    tee

  • Automatically clear the open items for a GL account cross company codes

    Hi FICO experts,
    Can anyone help me on the following issue urgently?
    There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
    The example is below:
    Journal in company code A
    Dr. 840410      $100
      Cr. 111300       $100
    Journal in company code B
    Dr. 111301   $100
      Cr. 840410      $100
    Now I want to automatically clear account  840410 by using assignment or text in the journal entry.
    It will be highly appreciated for any instructions.
    Adele

    Hello Adele Wang,
    You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
    Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
    Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
    You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
    You need to make  the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
    Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
    Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
    Hope I had been able to help you. Please assign points.
    Rgds
    manish
    Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
    See also:

  • Possible to clear vendor open item against already posted payment document?

    Hi
    Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
    An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
    Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
    This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
    Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
    Thank for your help.
    Mike

    Hi,
    I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
    Then chose menu option Clearing -> Reset Cleared Items.
    The system pops up a window asking for a reversal reason and reversal date.  I use 01 and posting date of today.
    The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
    When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
    Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
    Thanks for your help again.

  • Unable to clear vendor open item.

    Hi experts,
    Have posted vendor document  under document type KZ directly, there is no open item invoice to clear the document.
    posted entry as below. now we are unable to clear the open item document through F-44. we did not find open item for the posted document which is posted in document type KZ.
    Vendor account entry
    25 vendor account 10000
    38 vendor account  8000
    50 bank account     2000
    document has been cleared only 8000 not 2000.  Please advice me how  to clear the KZ document.
    Regards,
    Anji Reddy.

    HI Anji Reddy,
    There is some Process to do Clearing function
    first of all Open item should be there in Vendor account with the Invoice.
    For that invoice there should be a payment which is full payment or else Partial Pament.
    Then you can do clearing function to clear the Open items.
    Through F-51 you can do both Payment and clearing which is Post with clearing
    if you have done payment throgh any other Tcodes you have to come F-44 and do mannual Clearing.
    Try to explain your senario more Clear so that your doubt can solve
    Regards
    Mahesh

  • Clearing of Open items - Critera - Auotomatic Payment Run

    Dear Friends,
    We have configured the Automatic Payment Run in the system and are in the process of maintaining the integration with the Bank. When we import the Electronic Bank Statement, we find that instaed of 'Value Date' some otehr reference gets populated in the assignment field in the line item for Bank Clearing Account, thus rendering it difficult to perform automatic clearing of open items. The first question is how to check what information is getting populated and why? Is there a way to find it out ?
    Another thing is that we have been advised to maintain the substitution rule so that instead of some other reference, the Value Date gets substituted in the Assignment Field? Need the help of experts in finding out which information gets populated in the Assignment Field and second what is the method and config maintainence required for defining the Substitution Rule so that the Value Date gets captuerd in the Assignment Feild and which would help in perfroming the automatic clearing of open items.
    Thanks in advance!
    Regards,

    Hi,
    Thanks for the prompt response. In FF.5 while importing the Bank Statement, the box for "Assign Value Date" was checked and in the GL Master of the Bank Clearing Account, the Sort Key has also been defined as 027 (Value Date). Even then in the line item posting for Bank Clearing Account, the reference from Document Header Text (Field Name BKTXT) gets populated in the Assignment Feild. Now the issue is that this field needs to be substituted with the value date. How to define the Substitution Rule? Another issue is what should be the second criteria defined in the system for clearing the Open Items in the Bank Clearing Account, since for the same value date there could be two identical items and only one may be cleared from the bank and other one may be outstanding?
    Help from experts who have configured e banking would be highly appreciated.
    Thanks!
    Regards

  • EBS posting to clear customer open items - Function not working?

    Hello SAPers
    I have an issue I just canu2019t seem to resolve! We are receiving MT940 statements and receive customer invoice reference details with field: 86 as follows:
    :61:090910C1500,00FOSB1000270 //100909050      0        035315
    :86:DEPOSIT
    Remitter:1000270 MISSION AUSTRALIA   Ref:1200000017
    Immediately following the BTC FOSB the bank quotes the customer number however I am not using this as standard SAP should identify the customer by document number within the note to payee field?
    I am using a 2 step process in posting to the clearing account and customer. Config as follows:
    Pst Type 1
    40     Bank
    50     Clearing
    Pst type 2
    40     Clearing
    15     BLANK          DZ     3      15
    I have also set up a string to look for the documents ^(12########)$. When we load the statement the first posting is successful however the second does not post to the customer or clear based on the invoice reference. I am using algorithm 020. The error that occurs is F5 102 Customer does not exist in company code xxxx. It actually does exist in the company code.
    I have loaded the EBS to the buffer and simulated the search on BELNR and it picks up the document?
    I am sure this is standard and a CMOD is not required on this type of functionality? What have I not done to allow posting to the customer based on document number or to post on account where it is not cleared?
    Any assistance on this issue is appreciated? Thanks in advance.

    Function Module for GL open Items
    how to clear customer open items by another  customer open item
    Function Module for GL Open Items
    Reward points..

  • Clearing customer open items

    Hello!
    Can anybody help to find a way how to clear customer open items when there is no reference number in use for customer. In electronic bank statemen there is only billing document number in TXT field. How to configure "Make Global Settings for Electronic Bank Statement" and "Define Search String for Electronic Bank Statement" for that purpose.
    With all the best,
    Merlin

    Hello,
    IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement
    Give your chart of Accounts
    1. Create your account symbols
    Create freely definable account symbols. Make sure that you are able to identify them when you are configuring in future steps.
    2. Assigning Accounts to Account Symbols
    Here you need to assign the account symbols to GL Accounts or you need to use masking logic. You must have designed your accounts in such a way that the end digits will work for posting the entries to FI. Account Modifier you use as + and use your local currency, if you do not have any foreign currency postings.
    3. Create Posting Rules
    Create freely definable posting rules.
    4. Define Posting Rules (This is the most important configuration for your FI Postings / Clearings)
    a) For all the payments you need to create the entries for posting area 1
    b) For all the receipt you need to create the entries for posting area 1 and 2
    c) Use the document type DZ in case if you want to clear the items. Use Posting type 8. If the invoice number is there in the reference field of bank statement, automatically the same will be selected by the system and cleared.
    d) If you want just only entries to be posted use posting type 1.
    e) If you want to clear the check, then use the posting type 4.
    f) Configure according to the entries to be posted.
    g) If you are going for clearing something the offsetting debit / offsetting credit (as the case may be) need not be given.
    5. Create Transaction Type
    Create freely definable Transaction Type
    Select the transaction type and assign the external transactions to your posting rules.
    For outgoing check use 13 as Interpretation Algorithm and 1 as the processing type.
    Remaining all case use 1 (Standard algorithm) and 5 as the processing type.
    Please also go through the below mentioned note in case if you are required to use further available interpretation algorithms or processing types.
    6. Assign Bank Accounts to Transaction Types:
    You need enter the Bank Key / Bank Account / Transaction type here.
    You can get the the bank key and bank account details from table T012K (Go to SE16)
    Further supplementary notes may be useful to you:
    There are different programs to upload electronic bank statement.
    FF.5 or FF_5.
    I think your case Multicash format you are using.
    You need have three files in FF.5 and two files in FF_5
    You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.
    1. Take all the external codes list from bank.
    2. Take any available documentation from the Bank describing the relevance of the external codes.
    3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.
    4. Based on this decide the Account Symbols that are required to be created.
    5. Make sure that the masking rules are configured properly.
    6. Decide the posting rules that needs to be created.
    7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.
    6. Concentrate on the posting areas to be posted while uploading the bank statement.
    Further explanation would help you to understand the functionality when uploaded the electronic bank statement.
    Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.
    You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.
    SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:
    Vendor Account Dr
    To Bank Sub Account
    The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:
    Bank Sub Account Dr
    To Bank Main Account
    It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.
    At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting
    The entries would system itself pass is:
    Bank Main Account Dr
    To Bank Sub Account
    Bank Sub Account Dr
    To Cutomer account.
    Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.
    Ideally you will use
    FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement
    FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.
    GO THROUGH SAP NOTE 48854
    Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.
    Though this note is in relevant to GB specific, you will find this very useful.
    description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.
    The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.
    1. '00': There is no processing. The entry line is ignored.
    2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.
    3. '02': Transfer of the ending balance to the electronic bank statement
    4. '03': Transfer of the opening balance to the electronic bank statement
    5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.
    6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.
    Note
    To differentiate between the two procedures in table T028G, you have to maintain two separate entries.
    Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.
    Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5
    62 SAPBACS + GB63 000 5
    7. '06': Bank costs or interest revenues
    Recommended interpretation algorithm: '000 - No interpretation'
    8. '07': Total amount of cash disbursements
    9. '08': Total amount of cash receipts
    10. '09': Items not paid
    Recommended interpretation algorithm: '000 - No interpretation'
    Regards,
    Ravi

  • Open items clearing having a currency code different from company code

    hi experts, I have a problem with regard to clearing of open items having a different currecny codes other than the company code currency.
    ex, we have an open item in the currecny INR
    company code currency SGD
    I want to clear the open item through F110 from the bank account having USD as the account currency.

    hi,
    In FBZP T-code, in payment method in country tab
    for your country,payment method , please check what are all currencies allowed.
    lakshman

  • Foreign Currency Valuation - GL at the time of clearing of open items

    Hi experts,
    We valuate the open items (Balance sheet items) in Company Code Currency without checking the reversal option.
    At the time of clearing of these open items, the GL used for reversal of the valuation difference is been different.
    GL mapped in OBA1:
    Exch.rate diff realized
    Loss/Gain: 716000
    Valuation: Loss/Gain - 716001
    Bal.Adj 1: 101699
    Translation:
    Loss/Gain: 716000
    Bal.sheet adj -Loss/Gain: 716001
    At the time of clearing of open items:
    The entry which is getting passed for the reversal of the valuation difference is some time posted to GL: 101699 and sometime to GL 716000. The off-setting GL been Clearing GL(which is been valuated).
    Could someone kindly through some light as to why the system behaving in such a way. We expect the GL at the time of reversal to be 101699.
    Thanks in advance.

    Hi Pradeep,
    The principle of foreign currency revaluation works as follows for the open items like AR, AP and Bank Balances:
    At the period end the system revaluates the open items (or balances, as the case may be) with the period end exchange rate and thus posts the difference between the original exchange rate (at the time the open item was created) and the period end rate. This could be loss or gain due to revaluation. One side of the entry is P&L (7...account) and the other side is the balance sheet (the balance sheet account typically comes from AR, AP or Bank/Cash range).
    This loss or gain is not realized since at the period end the open item is still out there. When you clear the open item, the loss or gain due to the latest exchange rate is realized immediately and is posted to realized loss or gain, with an offset to the original balance sheet account.
    I hope the above helps.
    Sharabh

  • Bank sub account line item still showing as a open item after down payment

    hi
    1) i created a dwnpymt req using TCODE:f_37
    2) created dwnpymt for dwmpymt req using TCODE:F-29
    3) created customer invoice using Tcode:F-22
    4) clear dwnpyment req against invioce using TCODe:F-39
    now my question is when i create dwn pyment i used bank subaccount(cheq rec) to debit and customer to credit
    so after i cleared dwnpymt with invoice. the bank sub account line item still showing as a open item .
    why?
    i appreaciate your usefull inputs
    thanq.

    Hi
    I hope you will be running manual or electronic bank statement at your company.
    The bank sub account that has been posted gets cleared when you run manual or electronic bank statement.
    Let me explain you in detail
    The entry that got posted during the down payment received from Customer--
    Check Receipt A/C Debit
    Customer A/C        Credit
    When you run the manual or electronic bank statement the entry gets posted as
    Main Bank A/C Debit
    Check Receipt A/C Credit there by clearing the open item from the Check Receipt A/C.
    Hope this helps you in understanding how the open item in Check Receipt A/C gets cleared.
    Good Luck
    Hari

Maybe you are looking for