Bank Statement Processing - FF_5 - FEBA - Posting Rules

Hi All SAP Experts !!!
I am a non SAP expert (I am a tehcnically minded accountant) trying to find out if I can find a SAP solution to my problem.
I am trying to introduce automatic processing / upload and posting of journals from electronic Bank statements from Citibank.
My particular problem is in the area of processing Cash/Customer receipts which can come from various
different external transaction types from my bank statement.
I have tested a solution whereby the e-bank statement is queried for Invoice numbers with some success but
my problem is the success depends on the accuracy and completeness of Invoice numbers provided by my cusomters.
The above solution when it works makes the following accouNting entries
Level 1 Dr Bank A/c Cr Suspense A/c (General Ledger)
Level 2 Dr Suspense A/c Cr A/R Subledger (Clearing the Customer Invoices)
Due to the lack of consistancy in results of testing I now wish to do something different
Query the same statement on the basis of Customer Name or Customer Bank Details (Bank Orig ID)
From this I would simply like to make the same level 1 posting as above but for the Level 2 posting I simply
want to leave the monies received unallocated on the subledger (ie FBO1 or Not clearing anything)
Is it possible to query the E-Bank statemnent on a name or Bank Originatiing ID and use same to map to a
Customer No within one of SAP's tables ie "Widget & Co" = Cust No 10001 in the AR subledger?
Can the above FB01 Level 2 type transaction be carried out just posting and not allocating/clearing?
Thanks a million
MJOAP40

In the definition of the level 2 posting rule, you have a couple of options. You can leave the posting rule type as a subledger clearing and specify a "Posting on acct key". With that SAP will attempt to clear, but if it can't it will use the posting key specified to post on account (FB01).
Another option is to change the posting rule posting type from clearing the subledger to posting to the subledger - in this case, SAP will not attempt to clear anything, but just post everything on account.
In either scenario, if the system does not have an invoice to clear, then you will probably need to use a search string to assign the customer number so the system knows what account to use for the on account posting. Search strings look at the remittance information on the bank statement (Note to Payee). You would need to create search strings specific to each customer. The search string would map the customer's remittance information to the customer's number in SAP. There are multiple posts in this forum and the ERP Financials - Treasury Applications forum regarding configuration of search strings.
Regards,
Shannon

Similar Messages

Bank statement search string for posting rule 2

Hello,
I created a search string (also activated) for clearing sub legder account. Folowing are the combinations i tried:
1) ###(.| )#######
2) (^| )###(.| )#######( |$)
3) ###.#######
Open document reference text on header normally carries 3digits followed by a dot and then seven digits. For example:
123.1234567. I also want to include 123 1234567 (sometimes it appears like this in bank statement) but the system should intrepret it as 123.1234567.
I think above string acheived this when i did a TEST (button) next mapping screen on the same screen.
I uploaded the bank statement and then went to another config where you do simulation for a bank statement (uploaded). There the system checks for first three digits only and the document found coloumn is blank (because it checks only first three digits and there are too many probable customers in partner's field).
Posting rule - algorithm is no 21
search string - algorithm is no 21
mapping field in search string - i tried with bland and without blank (###.#######) it is all same.
How to make the system check 3+7 digits with dot? and why it checking only first three digits. Can some help?
BG

Hi,
I also would be interested to know this. If anybody can give a step by step analysis, it would be highly appreciated.
Regards,
Ravi

Posting rule - Cheque Bounce - Bank Statement Processing

Hi friends,
I am configuring for bank statement processing.
Among the posting rules I have to set, I am doubtful about the posting rule (debit, cridit, & account symbol.) for the 'cheque deposited bounced' & 'cheque issued bounced' transaction.
Kindly offer your valid advice on this.
Points will be given for the helpful answers.
Regards
Babu

In the definition of the level 2 posting rule, you have a couple of options. You can leave the posting rule type as a subledger clearing and specify a "Posting on acct key". With that SAP will attempt to clear, but if it can't it will use the posting key specified to post on account (FB01).
Another option is to change the posting rule posting type from clearing the subledger to posting to the subledger - in this case, SAP will not attempt to clear anything, but just post everything on account.
In either scenario, if the system does not have an invoice to clear, then you will probably need to use a search string to assign the customer number so the system knows what account to use for the on account posting. Search strings look at the remittance information on the bank statement (Note to Payee). You would need to create search strings specific to each customer. The search string would map the customer's remittance information to the customer's number in SAP. There are multiple posts in this forum and the ERP Financials - Treasury Applications forum regarding configuration of search strings.
Regards,
Shannon

Bank statement import FF_5 sometimes takes a really long time

Hello!
In the middle of august we started to have problems with bank statement import FF_5 - sometimes (but not always) it takes a really long time (3 - 4 hours) to import data - usually it would take from few minutes to 1 hour (depending on size of import file). There is no error, the documents that match are posted automatically like always, the amount of documents, that are not posted automatically, is the same as always... We didn't do any new settings in system.
We tried to find cause with debugger and sql trace, but there was no error - the import program works ok, then suddenly it stops in one line and searches in cluster table RFBLG without filled field GJAHR (year) - that means that it searches among approx 7.400.000 records (the size of our RFBLG is appr. 12 Gat the moment).
We don't have ideas any more, how to find a cause for strange behaviour. The problem is, that there is no rule - sometimes it's ok, sometimes it works very slow - no matter how big the import file is. The problem occurs with all bank files (we have 3 banks).
Do you maybe have any suggestions, what to do and how to find and eliminate the cause?
Thankyou in advance for your tips!
Meti

Hi Meti,
Have you tried analysing differences between files that it goes slow on and files where it goes quickly? Sounds like there is some difference in file data that causes it to do a lookup. If the traecs are not finding the differences, it might be wortwhile to put the file data into Excel for a slow and a fast and compare field level data?
Regards,
Tony

Error while uploading Bank Statement using FF_5 with Multi Cash Option

Hi
I am trying to upload the Bank Statement in FF_5 screen with Multicash (MC) option and am facing the information message that Account XXXX YYYY EUR : Statement 201100059 is not in the bank data storage. This is for the Germany Country Company Codes.
Here XXXX is the Bank Key and YYYY is the Bank Account Number defined in the House Bank configuration (FI12) for our Company Code ABC in Germany. However, when I double click the information, I get the following error message :
No EUR House Bank Account AAAA / BBBB exists (message can be customised). But the AAAA is the House Bank and BBBB is the Bank Account Number in our other Germany Company Code XYZ.
This has become a go-live stopper scheduled in the next two days. Can someone guide me and help me in overcoming this problem.
Also, let me know in case it has anything to do with the Define Search String for Electronic Bank Statement ? If so, please help me in configuring the same.
Thanks a lot for the prompt support.
Regards
Gemini

No, the issue is not search string related. Search strings are only related to transactions and not run until the transactions are processed. The program has to validate the bank accounts before it can process any transactions. Based on the error messages, the program isn't able to validate the bank accounts.
What is the message number? Are you saying that the short text is referencing one bank account and the long text references a different bank account? Does either account ID in FI12 have the alternate account field filled in? If the alternate account field is filled, FF_5 will use that instead of the account number in determining the house bank/acct ID.
Regards,
Shannon

Manual bank statement processing unusual behaviour

Dear All,
I was trying to do Manual bank statement processing using FF67. It was working fine.
Then I again tried, but this time, the status is in green. The document is not posted, it dosent appear in FBL3N bank account and document number is not generated. Document number field has " * " instead of new document number.
Also the account balance is updated with some arbitrary number. This happened thrice.
Today morning, it worked fine, creating a posted doment and updating the balance correctly.
I am wondering what has happened three times in between, that the system behaved in an unusual manner, displaying status in green.
It would be appreciable if anybody can through some light.
Thanx a lot.
Karan a

Dear Karan a,
Pl.s refer to question 3 of note 549277.
'the bank statements show up as "posted",but never hits the ledger account'. The logic is that the system assumes that the postings in batch input session will eventually be made successfully, it then indicates that the line items of the account statement are posted. For the actual posting to be done you'll need to process the batch input session which is currently showing 'New'.
Hope the above infor. could helpful for you!
With Best Regards,
Gladys Xing

Not getting check box for Bank Statement Processing in Company Details Tab

I am trying to achieve the ability to perform automatic external Bank Reconciliation.
I have installed following add on successfully under SAP B1 2007A: FD, BTHF and Payment.
I restarted license server and SAP B1.
However I do not see the option - Install Bank Statement Processing in company details.
(Admin->System Init->Company Details).
I am running 2007A SP1 patch 10 with hotfix.
I also tried by removing the addon-on Payment. Still no sign of Install Bank Statement option on Company Details tab.
What could be the problem?
Thank you for you help.
Edited by: Syed Aleem on Sep 22, 2010 7:02 PM

Hi,
You may check this: 1607: Unable to install on add-on BTHF
Thanks,
Gordon

Bank Statement processing

Hai Expert,
Any one tell me ,what is Bank Statement Processing? in SAP B1. version 8.8,Batch Level 14
Thanks
R.Arunraj

Hi Arun,
With Bank statement processing (BSP) you can administrate incoming and outgoing payments in one transaction, including charges and all banking transactions
Bank statement processing is responsible for external reconciliation of the bank statement with journal entries
Installation of Bank statement processing is activated in the company details and is part of SAP Business One core.
Note:
If you activate bank statement processing you will not be able to use cash& bank any more. This setting is not reversible!
Which DB localisation do you use ?
Regards,
Rakesh N

Import Bank statement: Process External Bank Statement

Hi,
I am currently using SAP Business One 2007A PL45 Australia localization and I would like to use the Process External Bank Statement module.
However I have to key in my Bank Statement manually. Is the any methods/add-on that can provide the Bank statement import?
As the BTHF and Format Definition is not available for Australia localization, is there any other options?
Regards,
Jack

This is helpful
question - anyone know why the "import external bank statement" process was removed from the US localization?
seems like a big hassle if you have to reconcile daily to teach an accountant to use the DTW tool.
would love to know any other options to make this easier or more automated
thanks

Missing functionality - Bank statement processing - details

Hello
When using the Bank Statement Processing in SBO 2007, you have 3 fields for additional references:
1. Reference: this is copied into the journal entry in Ref3, but you only have 8 characters. However, the Ref3 field is 27 characters. So why limit the Reference field to 8 characters?? Also, it is only copied into the first row of the journal entry.
2. Details: this is only visible in the Bank Statement Processing itself
3. Details2: this is only visible in the Bank Statement Processing itself
So at this moment, there is no way to enter a text in the bank statement in such a way that you can see it later on the business partner details.
I hope this can be changed soon, because this is really annoying for the end users.

Dear Mangesh,
the tick is irreversible, as the system message informs the user. In order to inactivate BSP you need to either roll back to a backup of the productive database before you initiated the setting or you need to log a support ticket with SAP. If you are an end customer, please contact your partner to log a support ticket for you or to assist in restoring an older backup.
All the best,
Kerstin

Setting up Bank Statement Processing

The documentation for Bank Statement Processing contains the lines:
"Bank statement processing must be performed separately for each company defined in SAP Business One. The demo company that is provided with the installation is not suitable for this purpose."
Why are the demo companies not suitable? (I presume that SAP means databases like SBODemoUK.)
The documentation which I am talking about is "How to Use Bank Statement Processing" for SAP B1 2007 (version September 2008) - see page 5.
I'm having problems with bank statement processing, and I wondered if the cause was that I am using a test database based on SBODemoUK.
2007A SP00 PL45
Regards,
Douglas

Dear Douglas,
The reason why you receive this message might be because in this demo there is the Payment Engine installed. The Bank Statement Processing conficts with the Engine. Either the database has got one or the other one, but not both together.
Please, check if you have the Engine in your database. You might go to the Add-on list under Administration.
Kind regards,
Marcella Rivi
SAP Business One Forums Team

Format Definition for Bank Statement Processing

Hi All,
I am using SAP B1 8.8 PL08
I have bank statement in .csv format and I made .bfp file through FormatDefinition add-on.
Now I am doing Bank Statement Processing but when I am importing from bank statement showing error "Operation failed due to file Mismatch". Can anyone help me out in .bfp definition. How to create it.
Regards,
Sachin

Hi Gordon,
I have my bank statement in .csv format, I opened it checked columns and create accordingly in FD in .bfp file. After creation assigned in file format set in House bank setup.
Then Banking->Bank Statements and External Reconciliations->Bank Statement Processing->
import text(Tab delimited) file in Bank Statement summary.
Actually it is processing but at the end of it showing operation failed error, I checked all settings as well.
Guide me if I am wrong somewhere.
Regards,
Sachin

Sequential numbering of the bank statements in transaction FEBA

Hi expert,
When I load the bank statements in transaction FEBA, the numbering of the bank statements is not sequential.
How can I make it sequential?
Thank you.
Kind regards,
Linda

Please note the statement number is normally provided by your bank.
I would contact your bank to ask why the numbering changed.
There is normally a check inside SAP that looks at opening statement balance and statement number.
Perhaps your coder have turned this off. - Please check with them over this.

Setup Bank Statement Processing for Belgium

Hi,
I need help with the setup of Bank Statement Processing for a Belgian system in version 8.8 (pl 16). This is an upgrade from 2005A.
We installed the BTHF add-on and weu2019ve checked u201CInstall Bank Statement Processingu201D in the company details.
Banks and house banks (2 banks) are set up according to the Belgian values to validate bank account data.
However when I go to u201CBank Statement Processingu201D and select Country u201CBelgiumu201D I donu2019t see (let alone can select) the house banks that I set up.
It almost seems like thereu2019s another table that needs to be adjusted, but I have no clue where that could be.
Any ideas?
Thanks,
Josephine

Hi Josephine Noah ,
Try this .... May it will help you...
Steps to Reconciliation Bank Statement
1) Select Review & Install Bank Statement Processing form to detail in business.
2) Fill the informaion bank on the same window.
3.After the need BTHF installed add-on add-on window management for the activation of the Import option on the bank statement process form (in banking module.
4.Need to FD (Definination format) install of the same form by using this add-on, we make banking format (Indian Bank in the SAP format.
Made using this format, then it should assign bank account level house.
Administration> Settings> banking> bank account and select the column (import file
Name), then new window will appear from this window we can create new file formate filled by relavent info (format name (SAP_TEST), make formate-type (account statement) to).
Then assign file format (. BFP), from another add-on
(FormatDefination).
Click on the row that was added as a file format name
After selecting the correct file name to update the file format setup form
Here we show format to bank account
For mapping based on the number of: -
Now make this internal code that is used with external code link (which by bank provided) This code is the date the statement summery you use this code also recognize that the nature of the booking process at the time the bank statement processing (ie BP from used / to the account, property account from / to bank, interim account from / to bank account etc.)
Administration> Settings> Banking> Bank Statement Process> Internal Bank operation code
Administration> Settings> Banking> Bank Statement Process> External Bank Operation Code
Banking> Bank Statement Reconciliation and external> Process statement form (if we're to import from a file, click here button, then select statement we file for processing)
After successfuly import the bank statement file, it shows as a draft.
If we account statement finilize then double-click on the same line to design, then new window opens
If we import into SAP bank statement, if any open party invoive either A / P or A / R should reflect it to produce incoming and outgoing payments. Have assigned its totally dependent on what kind of accounting method users.
Then customize SAP users or to reconcile all bank transaction. When the user double-clicks on row then new windows to open again for the setting.
Thanks
Manvendra Singh Niranjan

Bank Statement processing on wrong date recall

Hello,
The customer has booked one bankstatement on today and it should have been booked on 31-12-2008.
Is there somebody who can tell how to correct this?
Thanks in advance,
Paul van Vliet

Paul
There is no way of manually changing the statement date once the the bank statement has been finalized. If it is really important for this to be changed then I would recommend that you approach the support desk.
The question here however is what exactly needs to be changed.
So for example if the posting date definition for the bank transactions in this bank statement was set by posting date then the postings will need to be cancelled and then regenerated at the correct date - i.e. in this case 31-12-2008.
There is no simple procedure which reverses a bank statement. From the bank statement you could drill down to each individual payment/journal entry document and cancel each one. However please note that even if you do this there will be no impact on the previously finalized bank statement. In addition any new bank statement will carry forward the balance from the previous statement. This actually could be handled by creating a bank transaction line to reflect the opposite of the balance movement of the previous statement e.g. payment and then finalize the bank statement, following which this payment is cancelled.
I have given you some suggestion based on some assumptions made of your current position but the real recommendation is for you to contact the support desk.
I hope you find a satisfactory solution soon.
Best regards,
Avinoam Fraenkel

Bank Statement Processing - FF_5 - FEBA - Posting Rules

Similar Messages

Maybe you are looking for