Basic set-up: multiple mail accounts and folder structures

I have two entirely separate mail accounts: my personal one and my work one. As far as I can see, Mail forces me to have the entire contents of both Inboxes rolled into one. Is this really true? Or am I missing something? Is there a workaround?
With IMAP servers which list all folders (Sent, Filed, Trash etc) as subfolders of INBOX, Mail still insists on having its own folders with those names at the same level as INBOX, which is very confusing. Again, is there a way of having Mail reflect only what is on the server, not adding folders of its own?
(It seems to this OSX-beginner like a programme which could be very clever with the right setup, but that is rather hard to control for someone used to "normal" mail clients...)
Nic

mrchi wrote:
Mail also lists other folders with similar names at the same level as INBOX, which appear to have a mysterious relationship with the real folders on the server. Some are the same as, some not. Are they "local" folders?
Yes, they're local folders (located in /Users/youruseraccount/Library/Mail/IMAP-account@domain), they're synced and display the contents of the folders on the server, so when you move some message from one folder to the other, the folders on the server will reflect this change.
Also, to select if you want to keep local copies of the messages or not, you can go to the Advanced properties of the IMAP account in Mail.
Can I get rid of them and just use Mail to display only what is actually on the server, in the structure it is on the server?
Nic
No, you can't get rid of them. Usually you can minimize them under a sort of earth globe icon.

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Multiple mail accounts and contacts

I have multiple mail accounts and too often it happens that I find out that I did not use the correct mail account for the person I mailed to. Wouldn't it be nice to indicate for each contact which mail account shall be used to mail to? Almost always this is contact related, isn't it? And of course this would have the required effect in OS X and in iOs.

In Mail app you can set which email account will be default to start new message (Mail->Preferences->Composing tab->Send new message from) OR if somebody sent you an email, if you will replay to it, then your email will be sent from the same email account on which you received email.

HT2500 I have already set up my mail account and recently my trash is not function, i.e. I cannot move my unwanted mail to the trash. How can I retrieve my trash back. FYI I can move my unwanted mail to the trash if I use my iPad to read my mail. How c

I have already set up my iMAP account and recently my trash is not function, i.e. I cannot move my unwanted mail to the trash. How can I retrieve my trash back. Whe I use my ipad to view my mail, I can move the unwanted mail to the trash without any difficulties. How come I can perform moving the unwanted message from the ipad to the trash but not the notebook and desktop.

You might get better responses if you post in the Mountain Lion forum.
Are you using Apple's Mail? What happens when you press the delete key?

HT201320 When i try to set up my mail account and get to save/verifying - I get a notice saying Cannot Connect Using SSl-

When i try to set up my mail acct. and get6 to save/verifying - I get a notice saying Cannot connect to SSL.

What mail provider is it?
Have you Googled for: setup XXX email on iPhone
where xxx is the provider
You can try going to Mail>the accounts>Advanced and turn Use SSL on or off, the opposite of what it is now.

I've just purchased an ipad2 and have synced it with outlook to get all contacts. I've also set up my earthlink mail account and it sends/receives fine. IS there a way to sync it so I get all of the legacy emails sitting in the OUtlook inbox?

I've just purchased an ipad2 and have synced it with Outlook to get all contacts, etc. I've set up the mail account and it is working just fine. The sync doesn't pull over legacy emails from Outlook and my Outlook has been set up to remove them from the webmail server therefore they aren't available from webmail anymore. Is there anyway to pull them over to the iPad?

But is there a way (simple or not-so-simple) to find
out EVERY SINGLE FILE that's referenced on a
timeline? (I have lots of stuff imported into the
project that I know isn't used on any timeline, but
I'm afraid of moving or deleting things for fear of
never finding it again.)
I'd love to get some sort of "printout" (a list or
something) of every single file.
There is, go to browser and cntrl click on any one of the columns,
and select - show/source. A new column named "source" will pop up and will show where everything "lives". Click on the header at the top and it will justify the column as well. You'll notice this won't show anything for your seq.'s. of course, but will show stills/audio/motion files...
Once you have the new column, you can drag it next to the "name" column and get a grab of it and print it if you like, or whatever.
If you want to do this for just 1 seq., then can create a new bin and double click it to open it. Cntrl-A (select all) in your main seq. and just drag all into the new bin. You will see only what's in that seq. with the "source" column right next to it.
From what I've read, you seem to get the MM thing and it's obviously what you'll need to do to archive as the guys said. But what your missing is a file path system to where everything resides.
Hope this helps and that I've read you properly,
Peace
P-Book 1.5, 17" 2gsRAM Mac OS X (10.4.4) FCStudio

Setting up multiple email accounts on multiple .mac accounts

There are three of us in the household, all with our own .mac accounts (created off of one master account) and our own usernames on this computer. I have set up multiple email accounts and am having trouble getting those accounts organized into Mail. Can I set it up such that each user can access his/her email when logged into his/her respective area on this mac? For example, I want to be able to log in as myself and read my email, then let my wife log into her area and read her email. I have tried and really messed it up. We can read mail but not send it. When i try to send a message pops up informing me that "cannot send message using the server (server name here). Try again later."

Can I set it up such that each user can access his/her email when
logged into his/her respective area on this mac? For example, I want
to be able to log in as myself and read my email, then let my wife log
into her area and read her email.
Yes and this is how it should be done with each user's email account only created in Mail under their computer login account so each user's email along with all other data is kept separate and protected in their own home folder/directory. Of course this only works when disabling automatic login.
Who is your ISP used for connecting to the internet and is each user/family member also accessing an email account that is provided by your ISP?
Something to try first and this must be done with the .Mac SMTP server in Mail for each user's login account.
Go to Mail > Preferences > Accounts and under the Account Information tab for the .Mac account preferences at the SMTP server selection, select the Server Settings button below.
Enter 587 in place of 25 in the Server Port field and when finished, select OK to save the changed setting.

Need multiple 'MAIL' Icons. Have two mail accounts and i want to keep them separate but want to EASILY switch back and forth from the main screen instead of going through, Settings, Mail, and selecting account. Major pain

Have two mail accounts and i want to keep them separate but want to EASILY switch back and forth from the main screen instead of going through, Settings, Mail, and selecting account. Major pain the butt. This has been a request from Apple users for many years. it's great you can now combine all emails into one, but some people want them kept separate and have separate icons on the main page. They could easily do this by having one "MAIL" account as white and another red. Or put MAIL 1 and MAIL 2. Or an actual label that the mail accounts are called on the ICONS!!
Help!

eshghoolak wrote:
...I could switch back and forth between accounts while in the mailbox, with one button. I think that is what you are referring to? Whoever said it's just a simple switching - you obviously haven't had the pleasure of using an Android device. It's not that quick to go back and forth - definitely not efficient...
Not that it matters a lot, Android vs iPhone interface is largely a matter of personal preference and what you know... I'm not sure which one you're saying is not efficient...
In any event...
I currently have two email accounts setup. My iPhone main page Mailbox settings reads:
Mailboxes
Inboxes
All Inboxes
Gmail
[email protected]
Accounts
Gmail
[email protected]
I wish there an efficient way to move back and forth while in the "Inbox" between accounts. Also, Why does one gmail account show as "Gmail" and another as the actually address?
The names are based on the names you gave the accounts when you set them up.
Settings>Mail, Contacts, Calendars.
Tap the account you want to re-name. Go to the "Description" field and put in what ever you want.
Second, there is no way to quickly choose a bunch of emails to delete. I have to manually go into each one and move it to the Trash folder.
If you tap the edit button in the upper right while in mail, you can select multiple items to move, delete or mark (flag).
I don't want any of the condescending remarks, that I've read here and in other forums. I'm honestly looking for a solution, which I think you are too! One thing I realized is that iPhone users in these forums are really defensive and quick to say "that's how it is, live with it, if you don't like it go away" Um...the only thing that tells me is you are pretty bitter and have kept telling yourself that, to force yourself to like your device. I prefer to express my issues, and find solutions. There is ALWAYS a solution...
I think what you will find is that many people here, myself included, tend to get a bit short with people who start off with attacks or whining about how something has been asked for for years and should be easy, rant about things that have already been beaten to death multiple times in the forums, talk about how much better Android or BB are at something (really... if it's that much better, why did they buy an iPhone to begin with?), etc., or continue to ask questions that could easily be answered with a simple search, or even just by looking back at the last dozen posts to the forum, half of which probably asked the EXACT SAME question.
I don't think any of us go out of our way to be rude or uncivil. That said, attacking the people who are attempting to help you is much more likely to generate a response of 'if you don't like it, go away', than it is to generate something that will be truly helpful.

Apple Mail, multiple mail accounts, setting a default.

Hi,
I have a client using Apple Mail under Mac OS X 10.6 and it is configured with two different email accounts, one account being the users email address (I will refer to this as EMAIL1), the other account being her bosses email address (I will refer to this as EMAIL2).
Everything is working fine apart from an occasional bug where by the user selecst the Inbox of EMAIL1 and then composes a new email which should by default list the sender as EMAIL1 but shows as EMAIL2.
As I said previously this only occasionally happens and hopefully the resolution will be to ditch the file "com.apple.mail.plist" from ~/Library/Preferences, and rename the "Mail" folder to "Mail.old" within ~/Library and recreate, and lastly recreate the account from scratch. Any other suggestions here would be appreciated.
My question to this thread is how do you permanently set the default mail account. There's nothing obvious within Apple Mail's Preferences so I'm guessing that a plist file would need edited. Does anyone have any experience with this?

My question to this thread is how do you permanently set the default mail account.
Go to Mail -> Preferences, click the Composing icon and set the desired account in the "Send new messages from" pop-up. This does not prevent mail being sent from other accounts, it simply changes the default. By default, it sends from the account that owns the currently selected mailbox, which is why new messages sometimes come up with EMAIL2 as the sender.

How can I set up my mail accounts to sync sent and read messages automatically?

I'm not sure how to set it up so my flagged emails, sent messages, and read messages will show the same in my MacBook Pro and my MacBook Air. This seems like it would be a simple problem to fix, but I can't figure it out.
Thanks!!

Welcome to the Apple Community.
This type of service is offered by IMAP email accounts such as the me address that is associated with your iCloud account.
Are you saying it isn't working or are you trying to add a third party address (ie gmail, yahoo etc etc) to your mail account and expecting it to work like an IMAP account.

Difference between Exchange and IMAP tabs when setting up a mail account

I understand that for iPhone to communicate with Exchange, IMAP access is required:
"Exchange email accounts must be configured for IMAP to work with iPhone" (from the iPhone user guide)
My questions is, what (exactly) is the difference between the IMAP and Exchange tabs when setting up a mail account on the iPhone? I have it working with secure IMAP inbound (port 993) and SMTP outbound (port 25) on my Exchange Server 2003 server; however I would like to know the difference between plain "IMAP" and "Exchange" in the iPhone configuration.
Searching the forums has revealed lots of people asking how to set up IMAP on Exchnage (Microsoft documentation would seem a good place to start), but I don't seem to be able to answer this question.
If anybody knows the answer, I'd be most grateful. One post suggested that there is no difference; however I can't imagine Apple cluttering the interface with an option if there is an existing feature that's identical!

Thanks for answering Lawrence. I'm not using Outlook as the computer I sync with is running Mac OS X with Office for Mac 2004, but guess it considers Outlook and Entourage to be the same.
I'm still a little bit confused when you say "takes the settings" as most Outlook clients are not configured for IMAP (MAPI-RPC is the native protocol, although some may use HTTP-RPC) and mine didn't seem to take any settings automatically - I had to set it up manually on the iPhone.
Cheers, Mark

I had to change my password on my email password, but went to my setting under mail accounts and it is grey and I am unable to update it there. Can someone tell what I can do? This on an iPad2.

I had to change my password on my email password, but went to my setting under mail accounts and it is grey and I am unable to update it there. Can someone tell what I can do? This on an iPad2.

Duffygibbs wrote:
I did go to settings, restrictions....and there was a list of things...but no "off" or "on" to change.
If the word "Off" is sort of cloudy and the settings are greyed out - that means you do not have restrictions enabled - but just in case - do you use a passcode to lock the iPad?
Exactly what message are you getting and where are you getting the message - what does the "email icon" mean?

When I try to set up e-mail accounts the mail settings icon goes back to main screen. I have tried restoring and the same thing happens.

I have a new ipad2 3G and have a vodafone sim. Internet is working, but when I try to follow instructions to set up e-mail accounts (Settings/Mail Settings) it pops back to the main menu screen. I have restored and checked that restrictions are set to off, but still the same thing happens.

If you selected open a new Apple ID account, go back a step and enter use existing Apple ID.
You will have to set up a separate iCloud account or your iPads will mirror each other.

HT204053 I started to set up my icloud account, and then changed my e-mail address. Now it won't allow me to access or change it. What can I do?

I started to set up my icloud account, and then changed my e-mail address. Now it won't allow me to access or change it. What can I do?

Welcome to the Apple Community.
In order to change your Apple ID or password for your iCloud account on your iOS device, you need to delete the account from your iOS device first, then add it back using your updated details. (Settings > iCloud, scroll down and hit "Delete Account")
Providing you are simply updating your existing details and not changing to another account, when you delete your account, all the data that is synced with iCloud will also be deleted from the device (but not from iCloud), but will be synced back to your device when you login again.
In order to change your Apple ID or password for your iCloud account on your computer, you need to sign out of the account from your computer first, then sign back in using your updated details. (System Preferences > iCloud, click the sign out button)
In order to change your Apple ID or password for your iTunes account on your iOS device, you need to sign out from your iOS device first, then sign back in using your updated details. (Settings > store, scroll down and tap your ID)

Im having trouble setting up my mail account, my mail will send but not receive and it is a hotmail live account. Any soloutions on how to fix this

Hi i have a Windows Live Account and have been trying to set up my 'Mail" account. I can set it up to send my messages but am unable to get it to receive my mail. Does anyone know how it should be set up in case I've set one part of it wrong or how I would find out what is preventing it from working?
Thanks

iMessage and FaceTime went down yesterday for some people. Mine is still down. My iMessage is saying the same thing about being activated. Sounds like you are still down too. Ignore the status page that says everything is fine - it lies.

HT3376 I have a Yahoo plus account. When I set up the mail account the Bulk Mail (Trash), Deleted Messages,Draft,Drafts,Junk, and Sent Folders all appear on my iPhone. Is there a way to prevent this?

I have a Yahoo Account. When I set up the mail account the Bulk Mail, Deleted Messages, Draft, Drafts, Junk, Sent, and Sent Messages appear on all of my iPhones, my PC, my Macbook and any other wifi product that receives mail. Can anyone tell me how to get rid of these duplicate mailbox folders??
Thanks

I just called apple care to even know how to respond to this answer. I am very old and this was my first post ever. I appreciate you taking the time to give me an answer. I also ask them how to delete this account because every time I log in it wants me to change my password and I have run out of passwords. I don't even know what it means when it ask me the community I want to be in.
The only thing I know about syncing is syncing my iPhone to my MacBook Pro. I apologize that I am so technically stupid. Does mail have syncing???
Thank you even if I never figure out how to get back to this site again.

Basic set-up: multiple mail accounts and folder structures

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