Best Process for a Procurement Issue ?

Question

So here is the situation -
Procurement created a a Purchase Order (PO). There were 5 items in the PO. We received (and created Items Receipt for them) 4 items so far. The PO was billed and paid in full.
On receiving the 5th and final item on the PO, procurement noticed the item mentioned on the PO was the wrong. We did however receive the correct item from the vendor (they know us better than we do). So there won't be any physical returns involved.
On further investigation, we noticed another item on the PO that has been received, is also wrong (yet we did receive the correct item).
So the question is - how should we treat this? We really don't want to or should not have to cancel the check that was sent out either, because it is for the correct amount. We also want, at the end of the day, the PO to show the correct items and be marked billed and received. It is acceptable to have the wrong items in the bill however.  If we can have the bill show the correct items though, that would be ideal.
What do you suggest?
Thanks.

Answer 1

hi
kindly note that:
You can amend the PO and add the correct items and go through the approval process again.
then you can receive the correct items via MIGO so that the item stock shows the correct picture.
Regarding wrong items in the Invoice, this can impact the item price, so you will need to set this right by changing the invoice.
For stock of the (wrong )items you received you will need to do the reversal document to get the stock correct.
regards
eashwar