Best way to archive a project when it's "finished"

I was wondering what the best way is to store a project that is finished, but you still want the option of going back and modifying for other purposes.
Do you create one high quality movie and save it?
Do you create separate clips of everything used in your timeline with handles?
Do you render all graphics as files, or keep separate Motion and LiveType files?
Do you export fonts used for any text elements in case another computer doesn't have that font?
Do you make copies of the filters used with that project, in case another computer doesn't have it etc?
Thanks for your suggestions. I think they'll be valuable for a lot of other people...

Do you create one high quality movie and save it?
You don't even have to doubt that. A Master is a MUST.
Do you create separate clips of everything used in your timeline with handles?
That is an option and as said Media Manager can be of assistance alternatively if space is not an issue archive the entire media used for the project.
Do you render all graphics as files, or keep separate Motion and LiveType files?
Keep original projects and exports.
One thing you can get rid of, especially if you doubt that you'll soon need to get back to that project are the render files (using render manage: main menu>tools>render manager). You can always render everything again.
Do you export fonts used for any text elements in case another computer doesn't have that font?
Do you make copies of the filters used with that project, in case another computer doesn't have it etc?
That is something easy and quick to do. Remenber though that certain third party plugins may not work with older OS X.
G.

Similar Messages

What is the BEST WAY TO ARCHIVE OLD PROJECTS and related media?

Hi,
I've been running a Wedding Film-making business for the last 12 months full-time. In that time I've acquired about 4TB of Hard Drive space, but as I get more work coming in the door I'm starting to need to get rid of old Weddings and Corporates I've shot.
In the past - ie. at my old employers - I've archived the tapes in a storage room, and deleted all the captured footage. Then I'd burn the project file to a DVD or BLU-RAY depending on the job.
Now that everything is Digital, is there a good way to archive the footage without buying a million TB's of Hard Drive space (then considering keeping multiple copies for safety)???
I'm not concerned about needing to return to make changes to the projects at a later stage - these Weddings are locked and will never be changed.
Any help, suggestions, or an example of what you do would be greatly appreciated!
Thanks,
Thomas

Well that depends, if you only keep the exported copy and not the raw footage then if someone request some sort of edit change you'd be screwed if you didn't keep all the raw footage and simply kept the exported copy. However if you know that they aren't going to request some sort of change or you let them know up front they won't be able to make anymore changes after a certian point.(For exampel after you give the finished product and it's been approved by them) you can save TONS of space by simply only archiving the exported copy for them incase they need to make them another copy for some reason.
Where I work we always backup EVERYTHING, because we have had clients call back and request raw footage (meaning un-edited footage) almost 2 years after they filmed before. So if this happens to you will probably be happy you didn't keep only a exported edited copy and that you held on to all your source media. So really unless you're just 100 percent positive that this won't ever happen or it just hasn't happened to you as of yet then you can just export the project from premiere and keep only that.
Blu-rays are a good backup option overall and like you mentioned for the amount of space you're currently using it won't be very expensive to just use hard disk. Just remember that you'll need to hook the HD's up at least 1 time per month. The reason is that it's good for them to spin every once in awhile. However in all honesty if you go with a RAID 1 setup or just simply buy two disk you won't run into to many occaisions where both disk fail at once... It hasn't ever happned to me at my job or in my personal business.
One option though that in some ways would give you the best of both worlds would be to use the project mananger feature in Premiere to save everything that is in your timeline to a project folder. (It basically saves all your footage that's in your time-line. It excludes un-used things from the bin unelss you say different) Anyways it will save you space in the end while still saving the entire project to a single folder of your chosing. Then you could export your finished program from Premiere and then burn your disc from the finished file you got and only backup your finished file to say a blu-ray disc and then backup your finished file and your saved project to your hard disc you have to archive stuff on. What used to be 150GB would now probably only be like 25-40GB max. But like I said if someone requested a major change and not something minor you'd be out in the cold... I don't use encore much though so someone else would have to answer your question about backing up a encore project... But I'd assume if you had the backed up premiere exported digital file you could just import it into encore and be ready to roll so you wouldn't really need to backup the encore project unless you make a crazy cool customized menu or something. Then if someone needed only a minor change such as graphics or something you could use your backed up project folder from premiere to make the change and then send it to encore to re-export the product with the requested minor changes.
It all really comes down to what you want to do. I'd recommend at the very least you backup your premiere project the way I described and also save the exported copy of your final project.

IMovie - Best Way to Archive & BackUp Projects

Hi All,
I'd like to move some iMovie projects from my MacBook Pro HD to an external FireWire drive (or maybe two). What's the best strategy to do this? I'll need to be able to access and work on the archived files (to produce for example different language versions) easily. I guess one of the main things is how to I tell iMovie where to look for the archived project files? Any help would be much appreciated.
Phil

To move a project to an external disk, it must be done within iMovie. Click VIEW/EVENTS BY DISK. You should see all your properly formatted disks in the Project Library and in the Event Library along the left side of iMovie.
Note: Disks must be formatted as Mac OS Extended (journaled) for Imovie to see them.
Now, you should see your projects listed under your internal drive in the iMovie Project Library. To move to an external disk. hold don the Command key while dragging the small project icon to the small icon for the external drive.
A similar process works for moving Event files (which are the large files). Hold down the Command Key as you drag the small icon for the Event to the small icon for the external drive in the Event Library List in iMovie.
Another really good way to do this is to use the File/Consolidate Media command. First you move the Project to the external drive, just as I mentioned above. Then, select the project in the Project Library List, and click FILE/CONSOLIDATE MEDIA. iMovie will offer to move or copy Event Files. It will also offer to place a copy of any photos, music files, etc. on the external disk (although it will not move the originals out of iPhoto or iTunes). This has the advantage of making your archive on the external drive self contained. You can plug this external drive into any Mac running iMovie 11 and edit your project.

Best Way to Archive

Best Way to Archive
There are lots of posts re archiving video projects, but I can’t find info about the best way to archive still images used in projects. . . .or not used in projects, for that matter. I just wasted a bunch of time (again) searching for a still I need. No matter that I try to label photos literally and/or chronologically, this keeps happening.
Anyone know of a site that would help or where I might get some suggestions as to the best method to go about this? Would be most grateful.
pat

Piero
Nearly all photos I use in a project are put through Photoshop first. . . . .lighting isn't quite right, some photos get merged with another, background gets dropped out, etc.
Problem comes when I put all the versions of a photo into a folder, usually part of a larger project folder. (I don't keep all this in iPhoto.) Later, maybe a year down the line, I need a photo but end up searching bunches of folders looking for it. Naming things as literally as possible hasn't helped. Generic sort of shots (a sunset, good ocean shot, etc) are the worst.
I may try a larger search of the web for articles about efficient organization of this kind of thing.
Thanks so much for the reply. Appreciate it.

What is the best way to archive old footage (DVD, VHS, Super 8 etc.)

Hello,
I am starting a huge archiving projet of possibley 100-200 hours of footage from all kinds of sources (VHS tapes, Mini DV, Super 8 film).
What is the best way to archive this footage at the highest possible resolution?
What sort of file should be saved?
Im a complete starter at this.
Thank you!

One strategy is to purchase a Canopus ADVC300 analog/dv converter. It has a TBC incorporated.
You connect your original source material (for example - VHS deck) to the Canopus via analog cables then from the Canopus via firewire to your computer. This will turn everything into DV format.
Play the tape through the canopus and record to your hard drive.
Take good notes for each tape. Create a logging sheet and make notes as the system captures.
Once you have the tapes in the computer, break them into 1 hr or less segments by some reasonable system - chronologically, by personalities, locations or whatever makes sense to you.
Then write out each 1 hour segment back to a DV recorder. Give each tape a unique reel number - and make the reel number part of the file name on the computer.
When you are done in a year or two ( lol ) you should have two matching sets of material - one on the hard drives and one on tape - with names that make it easy to cross reference and a binder full of logging information. If you want to be fully digital, look into a nifty application like CatDV. It will help organize a mass of video info like this.
DV runs at ~13-14GB/ hr. Plan you storage accordingly.
Purchase professional quality DV tapes - not drugstore junk.
Good luck.
x

Best way to archive a finished movie? Take 2

Hi, I need to clear off the captured video for several projects off my hard drive, and close out those FCE projects. What is the best way to archive my finished movie? I thought it would be to create a 'self-contained' Quicktime file, but learned that if I want to import such a file into DVD Studio Pro, it won't work. Should I save the movie as a 'self-contained' Final Cut Express Movie file (which will import into DVDSP) or is such a file inferior to a Quicktime .mov file? Or is there some other option?
Thanks, Bob

Thanks for your reply. I've been experimenting and here is what I found.
Yes, iDVD does import a Quicktime file, but DVD Studio Pro doesn't. Go Figure. DVDSP gives an Alert Box that says, "Incompatible Format". (FCE will import either a Quicktime file or a FCE Movie File.)
I saved a short movie (about a minute and a half) both as Quicktime file and FCE Movie file. Both are 'self-contained'. Interestingly, the (highest quality) Quicktime file is only 163 MB while the FCE Movie File is 304 MB.
So they are not the same. I would tend to think that the FCE file is better for archiving, assuming that the larger size (304 MB) means better quality. But, on the other hand, it seems that a Quicktime file is something that is more universally used. For instance, I may want to send a file to be used by someone who doesn't have Final Cut.
Confused, Bob

What is the best way to record a project to an external recorded via firewire. Also, who makes a recorder that works with a mac?

What is the best way to record a project from the timeline to an external recorder via firewire? Also, who makes a recorder that works with a mac and recordes in realtime? This is possible right?

While theoretically possible, sometimes the camera people disable recording back to tape from the computer due to DRM (digital rights managment) issues. They will allow tape to tape transfers however.
Test your process first is all I can advise.
x

What is the best way to archive your photos?

My computer has gotten very slow, and I want to take my thousands of pictures off. What is the best way to archive them?

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What is the best way to archive old e mail folders without buying software. I tried to drag them into a folder on the hard drive but they get saved in a strange format

What is the best way to archive old e mail folders without buying software. I tried to drag them into a folder on the hard drive but they get saved in a strange format.

This is on sale for US $12:
http://www.mupromo.com/?ref=4506

Best way to archive HD movie (Raw, events, projects, etc.)

Hi everybody,
I've been using iMovie for the last 12 months, to make small family movies (shared on internet and via DVDs).
I am having more and more footage and the question comes about the archiving of all this.
What's the best way to keep all important files ? (keeping the quality, and saving space if possible)
How do you proceed ?
I have the different ideas, found on internet, but not sure what is the best.
I can directly make disk image from the camera memory cards. If at later stage I need to import again, I can do it from that mounted image. And this is keeping the original quality. (I think.. right?)
After finishing a project, do you still keep the imported files ? (the events, I think it's called).
And, do you also keep the final version of the project, accessible in iMovie ?
I usually send the movie on internet, and burn on DVDs. Is there a need to keep this project, in my archives ?
I am very curious to learn how the advanced users, with tones of footage, are doing to archive their precious movies.
Thanks a lot for your help and information.
Thierry.

Hi Thierry,
I am using AVCHD, on MSDuo. Until now, I was doing disk image, from the Apple disk utility. I saw the back up feature in iMovie, but never tried it.
Is it doing the same ? You prefer to use the integrated back up from iMovie ?
Yes, the built-in archive feature in iMovie works much the same as the disk image method you have been using. iMovie can't use the .MTS files on their own, so the archive replicates the camera contents, including the full directory structure. Full quality is preserved, just as recorded by the camera. The only downside is that each time an archive is performed, iMovie archives the full camera contents, irrespective of the fact that some content may have been archived previously. In other words, you can't selectively archive individual clips - it's all or nothing. So, if you do an archive then record further footage without deleting the previous content from the camera (or card), the full content (including the earlier clips) is archived when next performed.
To get around this limitation, I use RevolverHD from Shedworx - found here: http://www.shedworx.com/revolverhdmac (this allows selective archiving from the camera, but there are issues with retaining the timecode when importing from the archive to an Event).
John, you are using external drive for the Events and Projects, meaning that you are working directly from external drive? (or you were refering to the storage, after you are done on the mac?)
I'm working directly from the external FireWire 800 drive for the Events. My Projects are all on the MacBook Pro's internal drive. My understanding is that iMovie works more efficiently with this set-up. My archives are also on the same external drive as the Events - this is probably not a good idea, but I do back-up the drive frequently, and also copy the archives to a portable drive as added security.
Note that my exported Projects are stored by default in the Projects package contents folder on the internal drive (I use Share>Media Browser). But I also copy these exports to a separate portable drive which I connect to a Western Digital Media Player for playing through my widescreen LCD TV. I also produce DVDs from the exported files (but only as required).
And what about the final versions of your movies ? (the one in the media browser, or on the DVD that you burnt) Are you also archiving the final products ? (it's not too heavy to keep all ?)
As I mentioned above, by default iMovie places the shared movies (via Share>Media Browser) in the Project folder (on my internal drive). To access the shared movie, go to your User/Movies/iMovie Projects folder and right-click (or Control-click) on the Project name. From the pop-up menu select "Show Package Contents". Click on the Movies folder and you will see the shared movie, labelled (for example) as 720p.mov or medium.m4v and so forth. The main reason for copying this shared move to a portable drive is to view it through my Media Player. I just unplug the drive from my Mac and plug into the Media Player. I don't need it as a back-up as I'm running Time Machine - this backs up my internal drive, so all my original Projects and exports are covered by Time Machine.
Hope all this makes sense Thierry. I'm probably keeping too much, but have plenty of storage capacity so prefer not to get rid of anything at present. Things may change as storage runs down, of course! I may need to do some housekeeping then.
John

Best way to archive projects for future use

I use Adobe Premiere Pro CS4,but this is a more generic question. I shoot videos that people want to save for a long time. I burn my projects to DVD's (or Blue-ray discs if the client does not mind the cost). DVD's can be destroyed, lost, wear out. What is the best way to preserve these memories? I know that some people charge the client and use a dedicated external hard drive for each project. What technique is not too expensive, but will last the longest?
Thanks,
Lisa

OK, I meant to tack this question with my last one, my client wants me to take her 1 hour video and compress it to a format that she can store/watch on her own hard drive. What format would retain audio and video quality best, and not be enormous and still be able to run on a computer (ie not burned to a DVD or Blu-ray Disc)?
Second part to this question:
one of my projects is 5 years old - not done on a external hard drive - which means that I can no longer access the project for conversion purposes. What choices do I have if I only have a DVD disc to convert to a file that can play/be stroed on a computer?
Thanks

Best way to archive DV and HDV to hard disk

Hi,
I have 10's of DV tapes and HDV tapes from which I plan to make several projects (mostly highlight movies, with several minutes from each tape on average). I would like to put most or all of my raw footage on my hard drive (large firewire drives) for easy access during production of the projects, and also as a backup for the DV tapes. What is the best lossless, or nearly lossless, way to save these tapes? What would be the approx. disk space needed per 60 minute DV tape and 60 minute HDV tape (from a Sony HDR-HC3 camera in HDV mode)?
Thanks much in advance,
dave

Welcome to the  Discussion Forums.
Your best option to archive the tapes would be to keep them on tape, store them in a dry, dark place and turn them every 6 months.
If you import DV to HD it will take approximately 13 GB per hour, when you import HDV it gets converted to AIC which will take up around 35 GB per hour.

Best way to import BC4J projects or packages?

Hello
This is a question on how to structure three BC4J Projects, where two of them refer to the third.
Here is my question:
I have a project "Model", which contains all entity objects and associations. It represents more or less the data model of the underlying database. This project is a sort of "library-project" which contains the common parts of the two other projects.
The two other projects "Project1" and "Project2" each contain a set of specific view objects, view links and application modules to do the work they are intended to do. Both of them must import the "Model" project as they use the entity objects and associations, which are defined there.
If "Model" were just a simple jar file, this would be easy: Just include the jar file as a library, and that's all. But as "Model" is in fact a BC4J project, things are getting more complicated.
My solution now is to explicitely import all BC4J packages of "Model" to "Project1" and "Project2". This is neccessary in order to be able to refer to the entity objects of "Model" from the Wizards in "Project1" and "Project2".
But this causes a real mess in "Project1" and "Project2" as all packages defined in Model are explicitely included to theese projects and all of them appear in the Navigator.
What I really want, is to just include a sort of library (the "Model-Library") and to be able to refer to all BC4J objects defined in this library from the wizards.
Is there a simple way to achive this? Is there a best way to get as near as possible to this? How do other developers solve this problem?
Any hints are appreciated
Frank

Frank,
BC4J design time has specific features to support exactly this use case, and your choice of organizing the projects this way is exactly the way the feature was intended.
Use the BC4J Deployment wizard to produce a simple JAR archive for the "library module" that has your business model (EO's and Assocs)
Then in Project1:
[list=1]
[*]Define a library, say called "BusinessModel" or whatever, that has the above-produced JAR file as its archive
[*]Make sure "BusinessModel" library is added to Project1's library list
[*]Use the project-level right-mouse option "Import Business Components..." to import the business module package. This will present a file dialog that allows you to navigate into the JAR file above as if it were a directory and drill down to select the packagename.xml file for the package of components you want to import.
[list]
Then, the common business model package (or packages, if required) appear in the system navigator as "read only" components and can be used in the wizards as you build your view and appmodule components in Project1.

What is the best way to keep high res when saving "for web"

the files i'm saving for web so i can get them in jpg (or gif) format are coming out very pixelated. this is when i print the image.
what is the best way to save for web an image and keep the resolution good.
using for a business card template. avery template will let me attach images i want to the project. to do this.. i "get file from computer" and it drops the image in but real small... then you are supposed to enlarge it onto your work however you want. well when i enlarge this image file, it gets pixelated badly. i'm thinking it's the way i'm saving it. i do not adjust anything when i save. maybe i should. this is where i need guidance.
this is what avery template notes about the images i am allowed to use - When uploading the image, the maximum size allowed is 4 MB. You can only upload JPG and PNG images either as RGB or CMYK. so when you recommend things, can you please keep this in mind
thank you for oyur time.

Aida,
When you save with the default template using save for web it is generally a very low settings.
While in the save window you can define the pixel size of the image you want with quality as well as resolution too.
Refer to tv.adobe.com video save for web or Adobe help file for detailed instructions.
Mandhir

Best way to split 3D project with constantly moving cameras

I created a 1 minute project in which the camera travels between 3 sets, while there is an animated 2D background. The background consists of overlaying .psd files which move around. The camera sweeps each set and then zooms to the next. Within each set are .mov and .psd files with tons of keyframing (although not too many filters). I think I'm starting to hit the outer limits of my hardware. I have it set to render draft quality for now, and it's still functional. I'm wondering what would be the best way to split it into smaller files, yet retain smooth motion of the camera between sets? I still need to fine tune the duration of each set, so I'm a little hesitant to break it up a this point, but may need to do so anyway. Thanks in advance.

Ok, I did it. Project complete. It turned out that I did have enough RAM, just not enough to RAM preview it all. I did flatten quite a bit of it prior to the camera moves. And an additional challenge was when I wanted to add a 5 second clip at the beginning. I wound up adding a second camera because all my timing was thrown off.
Anyway, here's a link to the final video.
http://www.youtube.com/watch?v=McBqVzrejNw
Hey Bogie, I was thinking of starting a separate thread in the FCP or Compressor forums with recommended encodes for getting this monster of a file on the web. I tried several iterations and finally found one that both looked good, was big enough to watch, and small enough to load quickly. Does it make sense to start a new thread for which I already have the answer?

Best way to archive a project when it's "finished"

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