Best way to archive old footages

I have a few hundred VHS, miniDV, 8, and Hi-8 tapes with footages I do not want to lose.
What's the best way to preserve them in the long run? I'm afraid my Canon 8M, Sony Hi-8, and Sony miniDV (with Firewire) cameras won't last for too much longer, and my VCR just died.
Am I better off to:
a. Digitize all of them using FCP or FCE and store the clips using a big hard drive or burn them on DVD's for future use. Any suggestion for a database to store EDL
info?
b. Get another miniDV cam with firewire and just archive the VHS, 8M and Hi-8 tapes using the new miniDV camera. Any suggestion on a good quality one at a reasonable price?
How long do miniDV tapes last anyway? I have several that have been at least 5-6 years old.
Any suggestion will be greatly appreciated. Thanks! /Kenny

Hi Kenny-
From the storage perspective i think StudioX has you covered. I do have a couple of thoughts about my recent experiences to share.
I have been working with a lot of of old (25+ years) VHS and (40+) reel to reel tapes lately. Think about it-that's actually a lot longer than I think any of us actually expected them last. The older VHS tapes tend to become sticky and the plastic mechanisms of the actual VHS shell are breaking down. Physically inspect every tape that you prepare to archive. Press that little button in on the side of the cassette and physically operate the door and look at the tape. Don't forget to remove those little plastic tabs on the back that keep you from recording over the tape-yeah I know but you would be surprised (;>)
Get good at taking apart shells and moving the reels from one cassette to another. Practice splicing. I have a master shell that I modified by removing the door that closes to cover the tape to make one less thing to go wrong.
Dealing with animal p p is another topic altogether so if you need any help there just let me know and I will share.
Luck-
-DaddyPaycheck

Similar Messages

What is the best way to archive old footage (DVD, VHS, Super 8 etc.)

Hello,
I am starting a huge archiving projet of possibley 100-200 hours of footage from all kinds of sources (VHS tapes, Mini DV, Super 8 film).
What is the best way to archive this footage at the highest possible resolution?
What sort of file should be saved?
Im a complete starter at this.
Thank you!

One strategy is to purchase a Canopus ADVC300 analog/dv converter. It has a TBC incorporated.
You connect your original source material (for example - VHS deck) to the Canopus via analog cables then from the Canopus via firewire to your computer. This will turn everything into DV format.
Play the tape through the canopus and record to your hard drive.
Take good notes for each tape. Create a logging sheet and make notes as the system captures.
Once you have the tapes in the computer, break them into 1 hr or less segments by some reasonable system - chronologically, by personalities, locations or whatever makes sense to you.
Then write out each 1 hour segment back to a DV recorder. Give each tape a unique reel number - and make the reel number part of the file name on the computer.
When you are done in a year or two ( lol ) you should have two matching sets of material - one on the hard drives and one on tape - with names that make it easy to cross reference and a binder full of logging information. If you want to be fully digital, look into a nifty application like CatDV. It will help organize a mass of video info like this.
DV runs at ~13-14GB/ hr. Plan you storage accordingly.
Purchase professional quality DV tapes - not drugstore junk.
Good luck.
x

What is the best way to archive old e mail folders without buying software. I tried to drag them into a folder on the hard drive but they get saved in a strange format

What is the best way to archive old e mail folders without buying software. I tried to drag them into a folder on the hard drive but they get saved in a strange format.

This is on sale for US $12:
http://www.mupromo.com/?ref=4506

What is the BEST WAY TO ARCHIVE OLD PROJECTS and related media?

Hi,
I've been running a Wedding Film-making business for the last 12 months full-time. In that time I've acquired about 4TB of Hard Drive space, but as I get more work coming in the door I'm starting to need to get rid of old Weddings and Corporates I've shot.
In the past - ie. at my old employers - I've archived the tapes in a storage room, and deleted all the captured footage. Then I'd burn the project file to a DVD or BLU-RAY depending on the job.
Now that everything is Digital, is there a good way to archive the footage without buying a million TB's of Hard Drive space (then considering keeping multiple copies for safety)???
I'm not concerned about needing to return to make changes to the projects at a later stage - these Weddings are locked and will never be changed.
Any help, suggestions, or an example of what you do would be greatly appreciated!
Thanks,
Thomas

Well that depends, if you only keep the exported copy and not the raw footage then if someone request some sort of edit change you'd be screwed if you didn't keep all the raw footage and simply kept the exported copy. However if you know that they aren't going to request some sort of change or you let them know up front they won't be able to make anymore changes after a certian point.(For exampel after you give the finished product and it's been approved by them) you can save TONS of space by simply only archiving the exported copy for them incase they need to make them another copy for some reason.
Where I work we always backup EVERYTHING, because we have had clients call back and request raw footage (meaning un-edited footage) almost 2 years after they filmed before. So if this happens to you will probably be happy you didn't keep only a exported edited copy and that you held on to all your source media. So really unless you're just 100 percent positive that this won't ever happen or it just hasn't happened to you as of yet then you can just export the project from premiere and keep only that.
Blu-rays are a good backup option overall and like you mentioned for the amount of space you're currently using it won't be very expensive to just use hard disk. Just remember that you'll need to hook the HD's up at least 1 time per month. The reason is that it's good for them to spin every once in awhile. However in all honesty if you go with a RAID 1 setup or just simply buy two disk you won't run into to many occaisions where both disk fail at once... It hasn't ever happned to me at my job or in my personal business.
One option though that in some ways would give you the best of both worlds would be to use the project mananger feature in Premiere to save everything that is in your timeline to a project folder. (It basically saves all your footage that's in your time-line. It excludes un-used things from the bin unelss you say different) Anyways it will save you space in the end while still saving the entire project to a single folder of your chosing. Then you could export your finished program from Premiere and then burn your disc from the finished file you got and only backup your finished file to say a blu-ray disc and then backup your finished file and your saved project to your hard disc you have to archive stuff on. What used to be 150GB would now probably only be like 25-40GB max. But like I said if someone requested a major change and not something minor you'd be out in the cold... I don't use encore much though so someone else would have to answer your question about backing up a encore project... But I'd assume if you had the backed up premiere exported digital file you could just import it into encore and be ready to roll so you wouldn't really need to backup the encore project unless you make a crazy cool customized menu or something. Then if someone needed only a minor change such as graphics or something you could use your backed up project folder from premiere to make the change and then send it to encore to re-export the product with the requested minor changes.
It all really comes down to what you want to do. I'd recommend at the very least you backup your premiere project the way I described and also save the exported copy of your final project.

Best way to Archive VHS footage

I have many old compact VHS tapes (oldest is 13 years and still looks okay) that I would like to arhive onto DVD's to better preserve them.
I had planned to import them into iMovie using my Sony TRV-30 (analog to digital pass thru). I would then do some basic editing, send them to iDVD, and burn them onto DVD discs.
My question is... If I want to use some of the footage later on, can I easily take a clip from an iDVD created disc to use in a movie I would make at a later date? Or is there a better way / format to archive these old videos?
Thanks,
Randy

Thrifty,
As a different option, I would suggest burning your iMovie project to DVD as data file, i.e., drag "My Great Movie" (or whatever you've named it) to a blank DVD that you've inserted, then dragging that DVD to the trash to burn. All of your clips are contained within that package.
Since iMovie 6 allows you to open different projects simutaneously, you can open "My Great Movie" later and drag the clips you want into another open project.
Alternatively, if "My Great Movie" is too large to contain on a single DVD, I would create individual movies from the clips and export those as DV Streams (momfootage.dv, jennyfootage.dv, etc.). You can then spread these smaller files over several DVDs, again burning as data.
You shouldn't lose any quality going the DV Stream route (exporting or re-importing) since DV is iMovie's native compression. Saving to tape, however, offers the possibility of quality loss as the tape degenerates over time.
If you absolutely must back up to tape, be sure to store the backups either on their ends or sides (never flat) in a place that isn't too humid, too hot or too cold. This will keep them from deteriorating quite as quickly.
Anyway, that's my two cents.

What is the best way to archive your photos?

My computer has gotten very slow, and I want to take my thousands of pictures off. What is the best way to archive them?

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Best way to archive a finished movie? Take 2

Hi, I need to clear off the captured video for several projects off my hard drive, and close out those FCE projects. What is the best way to archive my finished movie? I thought it would be to create a 'self-contained' Quicktime file, but learned that if I want to import such a file into DVD Studio Pro, it won't work. Should I save the movie as a 'self-contained' Final Cut Express Movie file (which will import into DVDSP) or is such a file inferior to a Quicktime .mov file? Or is there some other option?
Thanks, Bob

Thanks for your reply. I've been experimenting and here is what I found.
Yes, iDVD does import a Quicktime file, but DVD Studio Pro doesn't. Go Figure. DVDSP gives an Alert Box that says, "Incompatible Format". (FCE will import either a Quicktime file or a FCE Movie File.)
I saved a short movie (about a minute and a half) both as Quicktime file and FCE Movie file. Both are 'self-contained'. Interestingly, the (highest quality) Quicktime file is only 163 MB while the FCE Movie File is 304 MB.
So they are not the same. I would tend to think that the FCE file is better for archiving, assuming that the larger size (304 MB) means better quality. But, on the other hand, it seems that a Quicktime file is something that is more universally used. For instance, I may want to send a file to be used by someone who doesn't have Final Cut.
Confused, Bob

Best Way to Archive

Best Way to Archive
There are lots of posts re archiving video projects, but I can’t find info about the best way to archive still images used in projects. . . .or not used in projects, for that matter. I just wasted a bunch of time (again) searching for a still I need. No matter that I try to label photos literally and/or chronologically, this keeps happening.
Anyone know of a site that would help or where I might get some suggestions as to the best method to go about this? Would be most grateful.
pat

Piero
Nearly all photos I use in a project are put through Photoshop first. . . . .lighting isn't quite right, some photos get merged with another, background gets dropped out, etc.
Problem comes when I put all the versions of a photo into a folder, usually part of a larger project folder. (I don't keep all this in iPhoto.) Later, maybe a year down the line, I need a photo but end up searching bunches of folders looking for it. Naming things as literally as possible hasn't helped. Generic sort of shots (a sunset, good ocean shot, etc) are the worst.
I may try a larger search of the web for articles about efficient organization of this kind of thing.
Thanks so much for the reply. Appreciate it.

Best way to archive HD movie (Raw, events, projects, etc.)

Hi everybody,
I've been using iMovie for the last 12 months, to make small family movies (shared on internet and via DVDs).
I am having more and more footage and the question comes about the archiving of all this.
What's the best way to keep all important files ? (keeping the quality, and saving space if possible)
How do you proceed ?
I have the different ideas, found on internet, but not sure what is the best.
I can directly make disk image from the camera memory cards. If at later stage I need to import again, I can do it from that mounted image. And this is keeping the original quality. (I think.. right?)
After finishing a project, do you still keep the imported files ? (the events, I think it's called).
And, do you also keep the final version of the project, accessible in iMovie ?
I usually send the movie on internet, and burn on DVDs. Is there a need to keep this project, in my archives ?
I am very curious to learn how the advanced users, with tones of footage, are doing to archive their precious movies.
Thanks a lot for your help and information.
Thierry.

Hi Thierry,
I am using AVCHD, on MSDuo. Until now, I was doing disk image, from the Apple disk utility. I saw the back up feature in iMovie, but never tried it.
Is it doing the same ? You prefer to use the integrated back up from iMovie ?
Yes, the built-in archive feature in iMovie works much the same as the disk image method you have been using. iMovie can't use the .MTS files on their own, so the archive replicates the camera contents, including the full directory structure. Full quality is preserved, just as recorded by the camera. The only downside is that each time an archive is performed, iMovie archives the full camera contents, irrespective of the fact that some content may have been archived previously. In other words, you can't selectively archive individual clips - it's all or nothing. So, if you do an archive then record further footage without deleting the previous content from the camera (or card), the full content (including the earlier clips) is archived when next performed.
To get around this limitation, I use RevolverHD from Shedworx - found here: http://www.shedworx.com/revolverhdmac (this allows selective archiving from the camera, but there are issues with retaining the timecode when importing from the archive to an Event).
John, you are using external drive for the Events and Projects, meaning that you are working directly from external drive? (or you were refering to the storage, after you are done on the mac?)
I'm working directly from the external FireWire 800 drive for the Events. My Projects are all on the MacBook Pro's internal drive. My understanding is that iMovie works more efficiently with this set-up. My archives are also on the same external drive as the Events - this is probably not a good idea, but I do back-up the drive frequently, and also copy the archives to a portable drive as added security.
Note that my exported Projects are stored by default in the Projects package contents folder on the internal drive (I use Share>Media Browser). But I also copy these exports to a separate portable drive which I connect to a Western Digital Media Player for playing through my widescreen LCD TV. I also produce DVDs from the exported files (but only as required).
And what about the final versions of your movies ? (the one in the media browser, or on the DVD that you burnt) Are you also archiving the final products ? (it's not too heavy to keep all ?)
As I mentioned above, by default iMovie places the shared movies (via Share>Media Browser) in the Project folder (on my internal drive). To access the shared movie, go to your User/Movies/iMovie Projects folder and right-click (or Control-click) on the Project name. From the pop-up menu select "Show Package Contents". Click on the Movies folder and you will see the shared movie, labelled (for example) as 720p.mov or medium.m4v and so forth. The main reason for copying this shared move to a portable drive is to view it through my Media Player. I just unplug the drive from my Mac and plug into the Media Player. I don't need it as a back-up as I'm running Time Machine - this backs up my internal drive, so all my original Projects and exports are covered by Time Machine.
Hope all this makes sense Thierry. I'm probably keeping too much, but have plenty of storage capacity so prefer not to get rid of anything at present. Things may change as storage runs down, of course! I may need to do some housekeeping then.
John

Best way to replace source footage

I have about an hour of continuous source footage that I used to create a complex 15min edited version in Final Cut Pro X v10.0.5. After this project was already completed, I received a better quality version of the original 1 hour of source footage.
What would be the "best Final Cut Pro X way" to replace the original source footage with the higher quality new footage, without having to redo my complex edit?
Unfortunately, my new footage is slightly different frame rate, dimensions, and quality than the original, and also not exactly in sync.
I imagine this is the type of thing that professional editors must contend with all the time, but I'm not finding an efficient way to do this in Final Cut Pro X.
I've unsuccessfully explored three options:
1.) using the (new since v10.0.3) Relink feature
This is the workflow that seems most similar to those on other editors, however in Final Cut Pro X is seems this only works if the new media file is nearly identical to the old one. It explicitly states that it doesn't work with footage of different frame rates. And I also didn't see any way to sync to the old footage, if the new is slightly different length.
2.) importing as a new clip and syncing in the Event Browser
I see that I can sync two different clips in the Event Browser to create a compound clip, but how does this help me easily replace my already edited footage (which was not the new compound clip) with the new?
3.) using the (new since v10.0.3) Multicam editing
I know I can import the new source footage and sync to the old using Multicam editing, but again, how does this help me replace what was already edited from a non-multicam clip?
Suggestions?
Many thanks for any tips.

We also had a long debate on the same issue.
We decided to try the Soft-Code values instead of the Hard Code.
1. Create some custom tables which can hold the constant values. Like: We have some special processing for the normal sales Order ZOR1 and different logic for the Returns order ZRE1.
So, we have created
One table for the Group - NORM, RETN
One table for the Sales Order & Group relation.
NORM - ZOR1
NORM - ZOR2...
RETN - ZRE1
RETN - ZRE2
Create a View Cluster to maintain these tables easily.
2. Create a Classes which can fatch this data
Like: VALID_SALES_ORDER_TYPE
Definition-
Importing :
Sales Order type
Group
Exporting
Valid
Implementation-
Get the value from the table Sales Order & group relation
This class contains some other methods also, like VALID_GROUPS_4_SO, VALID_SO_4_GROUP etc.
Advantage: You can easily maitain a new Hardcoded value in the SM30
Disadvantage: Lots of coding
Another Approch:
You can create one Global class for Constants. You can maintain all your constants in that global class and use them in your coding. One main advantage would be, you can easily do the where used list on each individual constant.
Regards,
Naimesh Patel

Best way to archive DV and HDV to hard disk

Hi,
I have 10's of DV tapes and HDV tapes from which I plan to make several projects (mostly highlight movies, with several minutes from each tape on average). I would like to put most or all of my raw footage on my hard drive (large firewire drives) for easy access during production of the projects, and also as a backup for the DV tapes. What is the best lossless, or nearly lossless, way to save these tapes? What would be the approx. disk space needed per 60 minute DV tape and 60 minute HDV tape (from a Sony HDR-HC3 camera in HDV mode)?
Thanks much in advance,
dave

Welcome to the  Discussion Forums.
Your best option to archive the tapes would be to keep them on tape, store them in a dry, dark place and turn them every 6 months.
If you import DV to HD it will take approximately 13 GB per hour, when you import HDV it gets converted to AIC which will take up around 35 GB per hour.

What is the best way to archive large mailboxes

I am using Mail on Mavericks 10.9.5 with my corporate mail (Exchange 2007). I am getting issues trying to archive my email, and remove it from the Exchange Server. I usually divide mail into years, e.g mailbox for 2012, 13 etc.
I have 2 years of mail with about 14000 messages, and I want to migrate it off. I have taken the usual steps of creating a new mail box local to my mac and moving mail this way. However, unless I pick a very small no of messages, this method crashes mail. I have tried this over a few different versions of Mail, 10.8.x and 10.9.x and I get the same result.
Is there a way to just move the current exchange mailbox on my mac, from a live state to a archive state at the terminal or cmd line level?
If I can do this, I will then archive that mail from the Exchange server such that I start with a fresh/empty mailbox.
Thanks
Niall
13" MBAir mid 2012
8GB Ram
256GB Storage (156GB free).

Hi,
Are you asking with regards to on-premises Exchange? With Microsoft Online SaaS services (aka Exchange Online) there is no control and no need to control which data center a mailbox resides in.
With regard to on-premises Exchange, you have two choices: you can move it over the WAN in which case you would either do a native mailbox move (assuming you have Exchange 2010 or later you can suspend the move after the copy so you can control the
time of the cutover) or create a database copy in the second data center and once the database copies have synchronized change the active copy.
The other choice is to move is out of band which would usually involve an offline seed of the database (you could conceivably move via PST file but that would disrupt access to the mailbox and is not really the 'best way').
In general, Exchange on-premises questions are best asked on the Exchange forum: http://social.technet.microsoft.com/Forums/office/en-US/home?category=exchangeserver
Thanks,
Guy

Best way to archive a project when it's "finished"

I was wondering what the best way is to store a project that is finished, but you still want the option of going back and modifying for other purposes.
Do you create one high quality movie and save it?
Do you create separate clips of everything used in your timeline with handles?
Do you render all graphics as files, or keep separate Motion and LiveType files?
Do you export fonts used for any text elements in case another computer doesn't have that font?
Do you make copies of the filters used with that project, in case another computer doesn't have it etc?
Thanks for your suggestions. I think they'll be valuable for a lot of other people...

Do you create one high quality movie and save it?
You don't even have to doubt that. A Master is a MUST.
Do you create separate clips of everything used in your timeline with handles?
That is an option and as said Media Manager can be of assistance alternatively if space is not an issue archive the entire media used for the project.
Do you render all graphics as files, or keep separate Motion and LiveType files?
Keep original projects and exports.
One thing you can get rid of, especially if you doubt that you'll soon need to get back to that project are the render files (using render manage: main menu>tools>render manager). You can always render everything again.
Do you export fonts used for any text elements in case another computer doesn't have that font?
Do you make copies of the filters used with that project, in case another computer doesn't have it etc?
That is something easy and quick to do. Remenber though that certain third party plugins may not work with older OS X.
G.

What is the best way of archive inactive contacts?

I have a few hundred number of contacts that aren' t active but I want to keep for historical reasons instead of deleting. I put them into an archive folder but they still get in my way because they are in the All contacts group. is the best way to get them out of the way is to use the Contacts backup feature my contacts to a file and put that file someplace safe like in the cloud?
It it to would be nice to drag them into the archive folder and have them not appear in contact searches Tthe only way I've gotten that to work is with smart groups, which are great until you get on an iOS device and discover they aren't supported over icloud sync.
Any ideas?

Presuming your menus aren't complicated(include audio or video) the total size for the MPG-2 and AC3 files should probably be under 8GB for a dual layer disk. The inspector will tell you the estimated size. 2-pass varible bit rate would be recommended.
Trying to fit 3 hours on a DVD-5 will only bring very noticable quality hits. Compressor will let you change the average bit rate so that you can fit 174 minutes but trade-off isn't worth it in my opinion.
Be aware that dual-layer -R and +R media may not play well for everyone everywhere.
I presume you are not making 1000 or more copies? If you were replication could solve this.
One other alternative would be to break-up the show into two parts and spread it across two DVD-5s.

Best way to backup old Tungsten E?

Had horrible, but apparently common, problem today of all my calendar data being lost. I absolutely never want to go through this again. What is the most reliable way to back up all Palm data on a daily basis? I have an old (2003-4) tungsten E.
Many thanks!
Post relates to: Tungsten E

You have a couple options,
1. Copy the username folder on the PC to the PC desktop or some place on the PC that you will remember. You can then copy the folder to a flash drive, CD-RW or hard drive.
Click on the following link to the kb.palm.com webpage for the article regarding the location of your username folder.
http://www.palm.com/cgi-bin/cso_kbURL.cgi?ID=26674
2. You can follow the steps below for another option for backing up. With this option you can import the data into any version of Palm desktop. I would recommend this procedure.
The best way to preserve your data is to export the data in each category in Palm Desktop to a seperate folder on your PC.
Create a new folder on your PC somewhere that is convenient. Name it something like Palm Desktop Data. Click on the link below and follow the instructions on that page for the export procedure.
http://www.palm.com/cgi-bin/cso_kbURL.cgi?ID=28734
Make sure you select all for the range in the export window.
With the data saved in the folder you created, make a copy of that folder and save to a flash drive, cd-rw or external hard drive.
Anytime you make a change in Palm Desktop, export the data that was changed to that folder and save again to the external media.
With this process you can always import the data back into Palm Desktop anytime you have a problem with the data in Palm Desktop or if your computer/hard drive/device crashes.
Post relates to: Palm i705

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