Best Way to Backup and Work With Huge Photo Library and Several Locations

My friend has several hundred GB of photos using ACDC on a PC. He just bought a mac mini to make many iphoto books. He works out of 3 locations and carries several external hard drives to work on his iphoto books. He is interested in working on iphoto at several locations and saving each project (photos and albums and books) without being overwhelmed in large backup files. I need help in suggesting a solution.
One suggestion is to travel with his mac mini and external hard drives and archive his iphoto libraries after each project is completed thereby keeping only his working library on his mac mini. Another suggestion is to buy a mac mini for each location and transfer his iphoto library to external drives and take only these along. Another idea is to buy a laptop to replace his mac mini and take that along with the external hard drives. In either case he would have to save and create a new iphoto library periodically to avoid overflowing his mac mini or laptop hard drive. Any suggestions would be helpful. Thanks.

Perfectly possible:
Make sure the drive is formatted Mac OS Extended (Journaled)
1. Quit iPhoto
2. Copy the iPhoto Library from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
Back up to the 2TB drie:
Most Simple Back Up:
Drag the iPhoto Library from your Pictures Folder to another Disk. This will make a copy on that disk.
Slightly more complex: Use an app that will do incremental back ups. This is a very good way to work. The first time you run the back up the app will make a complete copy of the Library. Thereafter it will update the back up with the changes you have made. That makes subsequent back ups much faster. Many of these apps also have scheduling capabilities: So set it up and it will do the back up automatically.
Example of such apps: Chronosync - but there are many others. Search on MacUpdate or the App Store
Regards
TD

Similar Messages

Re: I plugged my iphone 5 into my imac to sync. I ended up withCamera Roll, Photo Library,Instagram and Pictures. The Photo Library and Pictures have exactly the same photos in and I don't/didn't want any of them? How can I delete?

I plugged my iphone 5 into my iMac to sync. I ended up with Camera Roll, Photo Library, Instagram and Pictures. The Photo Library and Pictures have exactly the same photos in and I don't/didn't want any of them? How can I delete?

I tried that to be honest. The best thing is, the albums I want to delete aren't even on my iMac!!!!! So not even there to deselect?? Not a clue?

Does iPhoto 9.6 work with iCloud Photo Library at all?

I have iOs 8.1, but I have not enabled iCloud Drive or iCloud Photo Library yet, and I have not updated to Yosemite yet. I don't want to activate those until I know how photos between thee mac and iPhone will work after they are enabled.
Does iPhoto 9.6 interact at all with iCloud Photo Library? Does it even "see" iCPL photos similar to PhotoStream? Can it import from there? Do any of the crops and edits come through in iPhoto from the iOS photos app (whether imported from the iCPL or even via direct d/l from the phone via usb?

So what are you guys doing to manage your photos until the OSX Photos app come out? Just not using iCloud Photo Library at all I assume?
Can you use iCloud photo library but still manually import photos into iPhoto from USB import?
You can view your iCloud Photo Library (Beta) and download from iCloud Photo Library (Beta) at https://beta.icloud.com or https://www.icloud.com on your Mac, if you click the "Photos" icon. Click the "?" mark, to view the help for "Photos". But you cannot yet upload directly from your Mac to this library, even if the iCloud Photos Help is saying otherwise.
You can download to your mac from your devices using USB, but with iCloud Photo Library (Beta) enabled on your iPad or iPhone, you can no longer sync photos to them using iTunes Photo sync. So it is hard to get any photos onto your devices at the moment, other than using Photo Stream. To upload photos to your iPad/iPhone using iTunes you have to disable iCloud Photo Library. And the synced photos will be erased, when you enable iCloud Photo Library again.

Best way to create slide show with last photo having links

What are some of the best ways to create a slide show (more like a season greeting flash) with the last photo having links and buttons for the viewer to click?
I already have the code for the slide show. What I need now is how do I reference or point to a keyframe that contains the last slide as the background with buttons and hyperlinks? Perhaps, I also need a way to not showing this slide until the last? How do I do that? This last slide with buttons and links are on it's own layer.
The other route would be to create the buttons and hyperlinks in the AS3 code instead of design time. If so, how do I do on the last slide?

What are some of the best ways to create a slide show (more like a season greeting flash) with the last photo having links and buttons for the viewer to click?
I already have the code for the slide show. What I need now is how do I reference or point to a keyframe that contains the last slide as the background with buttons and hyperlinks? Perhaps, I also need a way to not showing this slide until the last? How do I do that? This last slide with buttons and links are on it's own layer.
The other route would be to create the buttons and hyperlinks in the AS3 code instead of design time. If so, how do I do on the last slide?

How to use iPhoto with 1 photo library and 2 user accounts on 1 iMac ?

Title says it all.
I don't want to have a double picture library, it takes enough space from my harddisk already.
My wife and I share the same camera too. We want to see the same pictures when using iPhoto.
Possible solution: Do I have to make a softlink from 1 user account to the photo lib that belongs to the other account ? [in Terminal: ln /Users/.... etc.)
(Yes, I'm an ex-Linux user)
Thnx
Fred4711

If you want to have the same data, do you need separate accounts? A surprising number of people think that must have separate ccounts and they really don't need to.
Anyway:
For iPhoto 09 (version 8.0.2) and later:
What you mean by 'share'.
If you want the other user to be able to see the pics, but not add to, change or alter your library, then enable Sharing in your iPhoto (Preferences -> Sharing), leave iPhoto running and use Fast User Switching to open the other account. In that account, enable 'Look For Shared Libraries'. Your Library will appear in the other source pane.
Any user can drag a pic from the Shared Library to their own in the iPhoto Window.
Remember iPhoto must be running in both accounts for this to work.
If you want the other user to have the same access to the library as you: to be able to add, edit, organise, keyword etc.
Quit iPhoto in both accounts. Move the Library to the Users / Shared Folder
(You can also use an external HD set to ignore permissions, a Disk Image or even partition your Hard Disk.)
In each account in turn: Double click on the Library to open it. (You may be asked to repair the Library Permissions.) From that point on, this will be the default library location. Both accounts will have full access to the library, in fact, both accounts will 'own' it.
However, there is a catch with this system and it is a significant one. iPhoto is not a multi-user app., it does not have the code to negotiate two users simultaneously writing to the database, and trying will cause db corruption. So only one user at a time, and back up, back up back up.

Best way to backup your partition?

What is the best way to back up a partition? /dev/sda1 is windows and sda2 is Archlinux. Say if I wanted to reformat sda2 with an new filesystem, but continue to use the exact same installation of Archlinux that I've tailored everywhere possible (I would have to change fstab of course), what would be the best way to backup all files with compression while keeping ownerships and rights? (note: speed is favoured over high compression here though, but any compression would be nice)
All advices are welcome

Fackamato,
I regularly backup using 'rsync'. It has the advantage of only copying changed/new files, eventually deleting deleted
ones.
You can use a mounted NAS, or an internal partition as target. If the NAS also has 'rsync', you can also use it in client/server mode.
F.e., on a local internal partition:
rsync -av --delete --delete-excluded --exclude="/sys/**" --exclude="/proc/** " --exclude="/backup/" / /backup
/backup being a mounted backup partition
'rsync' is most useful if you regularly backup, but has some interest also in one shot copies: if for some reason
the copy fails, f. e. out of space, when you solve the problem and restart, it will only copy what it needs to.
For your particular case, if you have a spare internal partition with enough space (or make one fiddling with gparted),
you could:
mount /dev/sda3 /backup (sda3 being your new partition)
rsync -av --delete --delete-excluded --exclude="/sys/**" --exclude="/proc/** " --exclude="/backup/" / /backup
Change /etc/fstab on sda3.
Add the necessary lines to menu.lst (I suppose you are using Grub) to boot from sda3.
So you can test that everything works before destroying sda2.
Mektub

Is there any way to get aperture to include caption and title with a photo when emailing directly from aperture?

I have been all over and it seems impossible to do... but it also seems impossible that I'm the only one who wants to put a title and description with a photo once, and then have that follow the photo when I email it, rather than having to re-type each little tidbit every single time I email an image. I use aperture for work and am always creating custom batches of images to send to prospective clients. it's crazy having to re-do the information every time.
Any suggestions for workarounds, plugins... something I'm missing?? iphoto used to do this automatically but it seems it doesn't anymore. even knowing the reason why they aren't allowing it might make me feel less insane
thanks!

Thanks both of you!
I think my iphoto settings must have defaulted back when I migrated to my new computer because sure enough, when I followed your instructions it went back to emailing the descriptions, which is great, and I hadn't ever tried opening the same library in iphoto. That's really convenient. It's too bad (and sort of strange I think) that Aperture doesn't have the same feature but as workarounds go this one is quite lovely.
The only remaining question is why, when I do open the library in iphoto, the description is intact but there is no title other than the version name?
For example, in aperture there is the version name, which is something like _DSC1733, the title I added in the "title" bar, which might be "diamond necklace" and then the description which is "18" long, 2carats total weight, platinum, 2013".
When I open the library in iphoto, the version name is at the top and under it is the decription, and the title is gone.
Unless there is another button I missed I think I have to go in and add the title into the description, and then just uncheck the version name when emailing so it doesn't show up.
Any advice? Hope I made the question clear-ish

Best way to backup Iphoto and Itunes?

I just purchased a 2TB Timecapsule and after reading addtional reviews I am reconsidering my purchase. What is the best way to backup iphotos and itunes? The idea of backing up the data wirelessly and seamlessly with time machine was a what encouraged me to purchase Apples solution. However I am seeing alot of TC's are dying after their warranty expires which is a deal breaker as I have a newborn and do not want to lose pictures.
My 2009 MBP memory is nearly full and my photos eat memory. I would like a solution that allows me to access previous photos etc without relying on the MBP HD in the event it is stolen, crashes etc.
The same holds true for itunes which I rarely use now that I have Spotify, however I do not want to lose my itunes catelog in two years either, but it would be great to have them off my MBP HD, but readily accessible if necessary.
The literature on purchasing cloud storage is pretty scarce (Icloud!?, Amazon?)
Any insight is greatly appreciated, and I am sure I will have followup questions as I need to resolve this soon now that I have a 2 week window to return the TC.
Thank you!

Welcome to Apple Discussions!
Presumably, the old iMac is pre-Firewire? If it is, it really would be very slow for backing up. You can use these methods to network the two machines on my FAQ:
http://www.macmaps.com/network9X.html

How is the best way to export my project with clips and videos?

I would like to save my project and export the project with clips and videos included. What is the best way to do it?

Can you clarify:
clips and video
Seems as though you want to retain the original media?
Export as a Master File to get a good quality export file of your Timeline.
Al

ITunes tells me, that I need to load version 11.1 in order to load a backup into my iPhone 5. I'm working with a windows PC and want to update my phone to iOS 7GM. version 11.0.5 is the highest I can get for windows. Can somebody help me?

iTunes tells me, that I need to load version 11.1 in order to load a backup into my iPhone 5. I'm working with a windows PC and want to update my phone to iOS 7GM. version 11.0.5 is the highest I can get for windows. Can somebody help me?

I'm assuming you followed a forum like Gizmodo to load the latest version of iOS 7 Beta on your device
Alot of those forums forget to mention, iTunes 11.0.5 will allow you to update to the iOS 7 Beta but your device will no longer work unless you have the developer version of iTunes as well....
I'd suggest you to research how to downgrade back to 6.1.3/4 and wait a few days for the iOS to be released,

My ipad mini is disabled. if i know my password is there a way i can fix it with out restoring it and losing my data? i have not done a backup.

my ipad mini got disabled due to my little sister who used the wrong password. if i know my password is there a way i can fix it with out restoring it and losing my data? i have not done a backup. help me please!

Once disabled, you have to restore/recover the iPad before you can use it.
You will lose your data.

When I try to work with some photos Imovie gets stuck and then it stops to work at all. It happens only with some specific photos,is there a way to repair them?I can't go on this way,help me please

When I try to work with some photos Imovie gets stuck and then it stops to work at all. It happens only with some specific photos,is there a way to repair them?I can't go on this way,help me please

Hi,
The movie is probably MPEG format.
QuickTime Pro and iMovie cannot transcode audio contained in MPEG movies.
Try to convert with SimpleMovieX or MPEG Streamclip instead.
http://www.aeroquartet.com/SimpleMovieX/
http://www.squared5.com
Regards, BJ

Best way to backup and remove an iMovie Project?

Hi all,
i am curious of the best way to backup (to external drive) and then remove an iMovie Project from the Mac laptop?

still curious about this...

Best way to backup Windows Formatted Ipod to convert to Mac OS X?

Hi,
My wife has a 3rd gen iPod nano which was formatted using a Windows machine which is no longer available. I now have a linux desktop and my macbook. We would like to convert her iPod for use with the my macbook, but the only way seems to be reformatting the ipod and losing all her music.
So my question is what is the best way to backup the iPod without being able to use iTunes (it won't recognize her iPod on my macbook since it is windows formatted and there is no iTunes version for Linux)? I can mount the Ipod as a disk on my Linux machine, would it work to just to copy the entire filesystem on the iPod to some temp directory on my desktop, reformat the iPod on my macbook, then remount the iPod and copy the files back to over to the iPod?

Copying from iPod to Computer threads...
http://discussions.apple.com/thread.jspa?messageID=5044027&#5044027
http://discussions.apple.com/thread.jspa?threadID=893334&tstart=0
http://discussions.apple.com/thread.jspa?messageID=797432&#797432
Also these useful internet articles...
http://www.ilounge.com/index.php/articles/comments/copying-music-from-ipod-to-co mputer/
http://www.engadget.com/2004/11/02/how-to-get-music-off-your-ipod/
http://playlistmag.com/secrets/2006/12/twowaystreet20/index.php
http://playlistmag.com/help/2005/01/2waystreet/
The MacBook can read the Windows formatted iPod just fine, so you can use the above suggestions to get the stuff onto the Mac's library. After that you can either leave the Nano Windows formatted and use it as is, or restore it on the Mac so it is in Mac format.
Patrick

Best strategy for dealing with a mixed library and missing photos

Looking at the package contents of my iPhoto Library, it appears that I have a "mixed" library (i.e. part managed and part referenced). I'm not sure how this happened--I originally created this library about three years ago when I first bought my Mac with iLife '06, then later upgraded to iLife '08 which I'm currently still using. Maybe the default setting was to have a referenced library in iPhoto '06? Don't know. I don't recall ever changing this setting.
Anyway, I was starting to manually recover some missing photos but it just occurred to me that iPhoto is simply updating the aliases to point to the photos I'm telling it to use, and not actually copying the photos into the library (I'm guessing that only happens when you import a photo). This is not what I want. I want my library to be completely managed. I understand that, as my current Preferences settings dictate, any new photos I import now will be copied into the iPhoto Library. But for the existing photos that I am able to recover, I don't want to have to keep the originals outside of iPhoto.
I read in another topic about an application called AliasHerder and I'm thinking of trying that. The problem is, I no longer have original copies of all of the missing photos. I can recreate the folder structure for some of them but not all. I'm not sure what this will do to my iPhoto Library (I have emailed the vendor for clarification). I'm wondering if I'll still end up with a mixed library containing aliases that point to a non-existent file. Perhaps someone who has some experience with the tool could enighten me.
Based on suggestions given to me in previous posts I made, I tried both rebuilding my iPhoto Library and using the iPhoto Library Manager tool. Neither of these produced the results I had hoped for. Am I better off just starting off from scratch and creating a whole new library? And if so, what's the best way to get all of the existing photos from my current library to the new one? Do I export them out and then import them into the new library? Is there any way to salvage events, albums, etc. from my existing library or will I have to recreate these in the new library?
Thanks in advance!

First check iPhoto's Advanced preference pane to make sure you're running a "managed" library.
Click to view full size
Since you don't have the "source" photos available to relink to your best bet, IMO, would be to continue using your current library and delete those missing photos from it whenever you come across them in day to day use. If you click on the thumbnail of a missing photos and drag it to the iPHoto trash and empty it that will delete it from the library. This way you will retain all of your organizational efforts, i.e. albums, books, keywords, etc.
When you rebuilt with iPhoto Library Manager what did the resulting library contain? If it contained your photos without the missing photos you could use it. You would retain your albums, keywords, faces, places and other metadata. You will lose any keepsakes, i.e. books, slideshows, cards, etc.
Or, you could start over as follows:
Creating a new library while preserving the Events from the original library.
1 - Move the existing library folder to the desktop
2 - Open the library package like this.
3 - Launch iPhoto and, when asked, select the option to create a new library.
4 - Drag the Originals folder from the iPhoto Library on the desktop into the open iPhoto window.
You will end up with all your photos (no missing photos) in the same events as in the original library. But there will be no albums, metadata or keepsakes. It's for this reason I made the original suggestion of continuing with your current library above.
OT
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto (iPhoto.Library for iPhoto 5 and earlier versions) database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger or later), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. There are versions that are compatible with iPhoto 5, 6, 7 and 8 libraries and Tiger and Leopard. Just put the application in the Dock and click on it whenever you want to backup the dB file. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.
NOTE: The new rebuild option in iPhoto 09 (v. 8.0.2), Rebuild the iPhoto Library Database from automatic backup" makes this tip obsolete.

Best Way to Backup and Work With Huge Photo Library and Several Locations

Similar Messages

Maybe you are looking for