Best way to post a Return Item and Enter a Different Replacement Item

Question

Hi MM Gurus,
During data migration, I uploaded an item (let's call it Material A) in inventory. The old purchase order for this item was not included in the migration. After the go-live phase, purchasing discovers that they have to RETURN Material A to the original vendor. As additional info, Material A will be replaced and is fully invoiced and fully paid.
As mentioned, the vendor now will send a DIFFERENT replacement item (Material B) instead of the old material (Material A) which is acceptable to the client.  
For the solution, I'm thinking to just reverse the initial upload of Material A (do a 562) and when Material B arrives, I'll do a 561. Would this be ok?
Do you have any other ideas/best practices? Can you share a better way on how to process this in the system? Any help is greatly appreciated. Thanks in advance!
Regards,
Marvin

Answer 1

Hi Marvin,
I would think that whether it is OK or not will depend upon the view of the accounting department as using 561 and 562 will post to specific stock accounts which they will need to approve.
Also, you would need to make sure that the valuation of the materials is the same to avoid getting differences posting during the process.
You could try doing a return delivery (122) to remove the stock and then a 501 receipt into stock of the new material.
This will all be about the accounts to be posted to and also the document trail that you want to leave.
Another method would be to do a physical inventory against the material A and Material B, reducing the quantity of A to Zero and increasing Material B by the amount of A written off. So long as valuation is the same, then the differences, once posted, will net off. This will not however produce any paperwork or register that the goods have been returned to the vendor.
Rob