Bid Invitation Alert - SRM_BID_INV

Hi All,
We have an issue with the Bid invitation alert, The alert providea a URL to the Bidders in the possible subsequent activities section of the triggered email for them to follow and check the Bid. Since this URL does not really work we have to replace it with a correct one. The problem is that this URL is not maintained or configured in the SRM_BID_INV in ALRTCATDEF. I tried by providing the new URL in the SRM_BID_INV alert and when triggered the mail has both the old URL followed by the new URL.
Could anyone please tell me where this URL is coming from, or where i can check to see if its maintained.
The OLD URL is basically the link to the sap server which when clicked asks for login details which the Bidder do not have.
Thank you in Advance
Edited by: vikasshettyk on Aug 11, 2011 8:10 PM

Hi YAng,
Thank you for your response.
I checked the BAPI and there are 2 custom smartfroms mentioned in the BAPI, one of which is a copy of the standard smartform BBP_OUTPUT_COVER.I checked the smartfroms but the alert message we recieve are not being generated from the smartform. The body and subject are all coming up from the SRM alert for the BID.
I tested the Alert using the report RSALERTTEST and when this triggers the mail it only contains the URL which we have included in the Alert.But when this alert is triggered when we publish the BID invitation it has the OLD url also in the possible subsequent activities.
Is there any possibility of this getting picked up due to some settings in the Alert.
Below is the sample mail.
Subject: Please check bid invitation 2000001041..
Importance: High
Alert ID: ##00581##
Please check bid invitation 2000001041.
Possible Subsequent Activities
http://Server_name/sap/bc/gui/sap/its/BBP_QUOT/!?client=010&sap-client=010&language=EN&sap-language=EN&BID_GUID=4E482D562A9B013DE10080009974E128&OBJECT_ID=2000001041
Follow the link to view the Bid Invitation HTTPS://Address.com
The one in bold is the OLD URL and the italicised is the new one.
Edited by: vikasshettyk on Aug 15, 2011 7:22 PM

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Alert for Bid Invitation

Hello Folks,
We have a requirement were alerts needs to be sent to Bidder i.e. 24 hours before the deadline (time/limit) as maintained under Bid Invitation.
For this the following configuration is doneu2026
Maintain the event and event schema for Bid Invitation (BUS2200). Under Event schema you specify the triggering event: No Bid Submitted, Published_Again etc. and also the deadline value.
Then assign this event schema to transaction type Bid Invitation.
Then maintain the Alert category SRM_BID_INV for Bid invitation here you specify the recipient either fixed one or role specific.
Currently the triggering event set is No Bid Submitted for alert category SRM_BID_INV and the deadline value is minus 24.
Issue 1:
When a Bid Invitation already published, reaches its deadline limit i.e. 24 hours before the deadline limit. System should trigger alert and notify bidder that only 24 hours remaining to react hence please submit the bid.
Currently this alert is not getting triggered for the deadline. Does it have something to do with Negative Deadline value?
Issue 2:
A new triggering event u201CPublish againu201D was set with deadline value Zerou201D0u201D.
Now when a bid Invitation was published again system sends alerts to the Bidder notifying of the changes which is correct.
But then system is sending the same alert thrice. How can we control this so that only one alert is sent per Object ID.?
Issue 3:
As specified earlier we had set up the recipient for Alert Category either on a fixed basis or role specific.
As a result of this every alert for Bid Invitation is routing to the same list of recipients.
Wanted to know, is there any other way apart from implementing Badi or setting rules to determine the recipient at runtime for a particular Bid invitation.Only these recipients should be notified via alert.
Awaiting for your response.
Thanks & Regards,
Yatin

rawat may be useful for you
Bidder Alert Notifications By Ramakrishna Rallapalli
http://wiki.sdn.sap.com/wiki/display/SRM/Blogs
br
muthu

SMS Alert after Publishing BID Invitation

Dear SRM Experts
What customization/Development I have to make so that after pulishing BID Invitation SMS alert goes to the vendor
Thanx
Nawed

Dear Nawed,
This SNC forum not a SRM forum.
You can post SRM query in SRM forum
below is the SRM forum link
Supplier Relationship Management (SAP SRM)
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Nikhil

Send e-mail to Vendors when Close Bid Invitation

I have a issue with SRM.
In Process BID Invitation, when the Bid is close by the button action "Close", Is possible to send an e-mail to the selected vendors, advising them about the closure of the BID invitation? Can I do this thru any BADI or another solution?
I think that in Auction, when I CLOSE them, an email is send to the vendors. Am I correct about this?
Can anyone please tell me how I can solve this problem?
This problem can be the Configuration? Is a SRM Problem or ABAP Problem?
Modaration Please, if this question is an incorrect forum, check and move to the appropriate.
Regards and tks a lot!
Edited by: Edgard Henrique Balam on Oct 29, 2008 8:21 PM

Hi Henri,
This blog may be useful for you.
I think it is possible if you have event which you desired
Bidder Alert Notifications
You can try.
Muthu
Edited by: Muthuraman Govindasamy on Oct 31, 2008 5:55 AM

Stopping notification: A new Bid for a Bid Invitation has been Received

Dear SRM experts,
I need your help in stopping one notification completely.
Once a Rfx response is submitted by bidde against a Rfxr, automatically system is sending a below notification to purchaser:
A new Bid for a Bid Invitation has been Received
But as per the bid secracy we dont want this notig=fication to be triggere by the system. We need to stop is completly.
Notification also contain a link to response. We have also made some validations on response and awards button of Rfx. But because of this link, those validation are bypassed.
Can anyone please let me know how to stop these notification for trigerring?
I will be greate help.
Thanking you in advance.
Thanks,
Manil

Hello Manil,
this is because for transaction type concerned (linked to transaction category BUS2202 - Supplier Quote), an event schema is customized (IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Define Transaction Types)
This event schema (IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Event and Event Schema for Alert Management > Define Event Schema) has the event SUBMITTED.
If you do not want any longer this event to be triggered, create a new specific event schema (based on the standard one), but without this event.
Then, assign this new schema to the concerned transaction type instead of the standard one.
For notification (event category "Message"), mail layout is managed in standard by smartforms BBP_OUT_EXCEPTION.
Regards.
Laurent.

Notification when Bid Invitation is Published

Hi,
We are using SRM 5.0 classic scenario.
We have a requirement to send an email to some specific users, when a bid invitation is published. I suppose, the email is triggered to vendors by default.
The specific users are determined from bid invitation document.
Is there any way to configure this via. Alert Management? I checked in Event Schemas but there is nothing for 'Bid Invitation Published'. Can we add this as an entry there?
What are the steps to activate this alert?
Anybody worked on Alert Management, please share the steps.
Any alternative ideas other than using Alert management are also welcome. (like we thought of writing code to send mail in DOC_SAVE badi, but we needed to verify whether Bid got published, as this badi is called before saving document).

Hi,
In define event schema for the business object 'BUS2200' there will on schema 'RFQ' defined in the standard. For the schema RFQ there is an event called PUBLISHED already available in the standard. Here if you do not make any entry tthe alerts will go as soon as bid is published. If you put a value say 1, alert will trigger after 1 hour from the bid publication.
If you still have any doubts, please upda the threa and do reward points for helpful answers.
Thanks
RRK

Bid invitation publishing with out workflow

Hi srm guru's,
I cannot publish the Bid invitation. System showing error message as no workflow.
I want to publish BI with out any workflow.
Is any configurations required for a bid invitation publishing with out workflow.
regards
sai

Hi Sai
     o   BUS2200 (Bid invitation)
         -   WS14500026 (Automatic approval)
         -   WS14500027 (One-step approval)
         -   WS14000091 (Alert workflow)
         -   WS14500028 (n-step approval)
Did you activated any one of the workflows?
SAP Business Workflow ->
perform task specific customizing
regards
Muthu

Text of Publication - Bid Invitation

Hi experts,
I didn't define any event for my type of object of Bid Invitation. But even so, when I publish a Bid Invitation is sent an e-mail for the proposer with the following description:
ID de alerta: ##00186##
Verificar licitação 7000000389
Possible Subsequent Activities
http://uipasr50.company.xx.net:8000/sap/bc/gui/sap/its/BBP_QUOT/!?client=270&sap-client=270&language=PT&sap-language=PT&~DisconnectOnClose=1&BID_GUID=48A90794D2FA1195E10000000A0B7B18&OBJECT_ID=7000000389
How do I alter that description of the text?
Thanks,
Pedro Marques

Your question was to change the text description, hence I gave the associated smartforms. By the alerting has nothing to do with this notification.
1) Option 1:
SAP Implementation Guide -> Supplier Relationship Management ->
SRM Server -> Cross-Application Basic Settings ->
Set Output Actions and Output Format -> Define Actions for Document Output ->
BBP_PD_BID (Select this)
And set the value as below
Processing using selectio report
Immediate Processing
Then in Processing Types
Make sure Smart Forms Mail is not checked as default
This sould solve the problem of sending notifications.
2) Option 2:
You can switch off the BADI (EXEC_METHODCALL_PPF) implementation BBP_RFQ_SEND_XML.
Hope this solves your problem.
Regards
Kathirvel

How can we repair the output of the downloaded excel in bid invitations?

Hi
We are intrested in changing the current format of the downloaded file. We would like to remove the header lines and that only the item lines will be performed, we are also intrested of removing the columns: line category, Field Attribute, Change Key. The only columns we need to be performed in the file are: Document Number, Item Number, Item Description, amount, Delivery time.
Can anyone clarify how can this be done?
Thanks
Hilla

Hi,
Dave is right.
You can use BADI : BBP_PD_DOWNLOAD to chnage the format of the file.
Also see ths related thread:
Re: SRM 4.0 - Upload function of Bid Invitations (Bidding Engine)
BR,
Disha
DO reward points for useful answers.

Help with Calendar Invitation Alerts - Odd Situation

Hi everyone, I'll make it short and with facts of what I have done.
The Facts:
My wife has an iPhone 4S (iOS 5.1) and has her Gmail Email and Calendar setup as an exchange account in the "Mail, Contacts, Calendars" settings.
I have an iPhone 4 (iOS 5.1) and also have my Gmail Email and Calendar setup as an exchange account in the "Mail, Contacts, Calendars" settings.
We both use our Gmail email as the email account associated with our Apple ID.
We both have Calendar Alerts fully activated on Notifications Center (same exact selections) and have also marked "New Invitation Alerts" as "On" in the "Mail, Contacts, Calendars" settings.
We both have selected "Push" on the "Fetch New Data" Setting.
We both have iCloud accounts but do not use the email nor the calendar functions of iCloud (we want to use Gmail).
If we create our own events in our own Calendars and set a reminders (for example "at the time of the event", we both get the alerts/notifications normally.
To summarize, I have gone item by item on both iPhones to make sure we have the same selections on every setting.
The problem:
If my wife creates an event on her phone and invites me (rememer gmail to gmail accounts with same configuations in both iPhones), I do not get any type of notification. The event will just show up on my iPhone Calendar greyed out until I accept it, but there is no type of notification (no popup notification and sound, no badge icon even though both are turned on in the settings of notification center an no pending invitations in the "Invitations" tab in the Calendar App).
However, If I create an event in my iPhone 4 and invite my wife, she will instantly get a pop up notification, with the sound alert she chose and her Calendar will pop open once she presses the pop up and the "Invitations" tab of the Calendar app will show up for her to accept the event. Everything works fine with here iPhone! The problem seems to be related to my iPhone since if it was a Gmail problem, my wife would also be having the problem. Again, this problem is only when receiving invitations on my Calendar, because if I create my own event and set a reminder, it will function (alert) me as it should.
I don't know what else to do! Any ideas of how I can resolve this?
Thanks!

I recently upgraded to iOS 6 both mine and my wife 4S.
We are in the same situation of Javier: bot with GMail (Google Apps on different domains), IMAP for Mail, Exchange for contacts and calendar.
I am sure invitations worked fine with iOS 5, but now they stopped working with the iOS upgrade.
Switching mail to Exchange solves the calendar problem, but Push is not working properly with new iOS...
I was thinking to:
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- exclude Calendar from Exchange and try CalDAV account.
Should it work?
Ciao
Paolo

Add a new button to BID Invitation screen

Hi,
How to Add a new button to Bid Invitation Screen in SRM?
Thanks,
Raveendra

Hi
Which SAP Version you are currently on ? What is the exact requirement ?
If i understand you right, Incase you want to add a button to the existing screen template then it will require standard code change and also you need to plan out how will you will code the logic to activate the button.
There is no BADI which can do this as this is not a SAP funtionality. You need to do a little bit of research on this to get the job done.
Regards
- Atul

SRM 4.0 - Upload function of Bid Invitations (Bidding Engine)

Hello,
I am currently working on the Bidding Engine in SRM 4.0
I would very much like to use the Download/Upload function in Bid Invitations, but for now I have the feeling it doesnt work.
I tested it by downloading a Bid Invitation and changing just one info like an item quantity or description. I put U (for Update) in the corresponding cell of the Change column. I also held the bid invitation in SRM before returning to it to upload the modified Excel-file.
When I upload the Excel file, I dont have any error messages, but no changes are done either.
Does anyone of you have an idea how I could make it work?
Thanks!
Andrea

Hi,
Please do the following things.
Excel updown/download is very flexible functionality.
(BADI : BBP_PD_DOWNLOAD)
1. You can change the format (how the document should be downloaded, which fields : Control variants in BBPC_UP_DOWNLOAD table)
2. You can also upload file (your own format : implement parsing method)
3. You can add your own fields. (APPEND_UPLOAD_DATA)
We are working on one such scenario for Contract Upload.
You can also check the following notes.
There is a SAP Note on downloading BID file.
Note 734060 - SRM: Upload and download of documents using MS Excel
They have given one example in this note.This is a consulting note,you will find it
Two more notes which can help you
734060
734946
I hope it will help.
BR,
Vijay Mittal
Plz award the points for help.

Fill the custom fields of backend PO from bid invitation

Hi all,
From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled. I have to map the Z field created in bid invitation to the custom field in backend. But in the badi BBP_CREATE_PO_BACK there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi BBP_CREATE_PO_BACK?
Regards,
Asha

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
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Hello everyone,
we tried the automatic creation of a bid invitation in the case of items without assigned source of supply with report BBP_SC_TRANSFER_GROUPED.
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Where is my mistake?
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Sebastian Beyer

No answers have been given.

Help needed in SRM-Bid Invitation creation

Can any one send me steaps to create Bid Invitation in SRM.
Thanks in Advance.
Regards
Uday

www.sap.com/solutions/business-suite/srm/pdf/BWP_SID_Sourcing_SRM.pdf
http://help.sap.com/saphelp_srm30/helpdata/en/5a/4cc5376848616ae10000009b38f889/frameset.htm
refer the above links
regards
vivek
please reward points for all the useful answers

Bid Invitation Alert - SRM_BID_INV

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